Haryana Electronics & Information Technology Department Toner Cartridges Tender 2026 - Q2 Consumables, OEM Support, India
Progress
Tender Overview
The Haryana Electronics and Information Technology Department invites bids for Toner Cartridges / Ink Cartridges / Printer Consumables under the Q2 category. Although exact quantity and value are not disclosed, the contract covers printer consumables with potential multiple item lines and an option to adjust quantity by up to 25% at contract award and during the currency of the agreement. The policy includes an obligation for after-sales service for imported products via an OEM or Authorized Seller with registered Indian office. This procurement targets reliable supply for government printer fleets and requires compliance with delivery-time dynamics tied to order dates, including extended delivery periods.
Technical Specifications & Requirements
- Procurement focus: toner cartridges and related printer consumables for office printers.
- Delivery terms permit up to a 25% quantity variance at order placement and within the contract term, with delivery computed as a proportion of the original period (minimum 30 days) when extended.
- For imported items, the OEM or Authorized Seller must maintain a registered Indian office to provide after-sales service; a certificate confirming this is required.
- No explicit technical specs are listed in the tender data; bidders should prepare materials illustrating compatibility with common printer models and clear OEM authorization.
- The BOQ shows no items; bidders should anticipate a variable scope around consumables and related support services if called upon.
Terms, Conditions & Eligibility
- Option Clause allows ±25% quantity changes at order or during currency, with timing rules for delivery extension.
- For imported products, an OEM/Authorized Seller with registered India office is mandatory for after-sales service; submission of certificate is required.
- No specific start/end dates or estimated values are published; bidders must align with the purchaser’s delivery schedule and contract terms. Submit standard tender documents including corporate credentials and OEM authorizations.
Key Specifications
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- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
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- Delivery framework: Quantity may vary by up to 25% of bid quantity at contract placement and during currency
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- Delivery timeline mechanism: Additional delivery time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
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- Imported product compliance: OEM or Authorized Seller must have registered Indian office for after-sales service
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- Documentation: Certificate for OEM/authorized service presence in India required
Terms & Conditions
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Option to adjust quantity by up to 25% at contract time and during currency
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Delivery period calculations require minimum 30 days for additional time
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Imported items must be supported by a registered Indian OEM/Authorized Seller with service certificate
Important Clauses
Payment Terms
Not specified in tender data; bidders should verify in procurement documents during bid submission
Delivery Schedule
Delivery extensions tied to quantity adjustments; minimum 30 days additional time when extended
Penalties/Liquidated Damages
Not detailed in provided terms; confirm LD provisions in final bid documents
Bidder Eligibility
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Experience in supplying toner/ink cartridges or printer consumables to government bodies
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Demonstrated financial capability (adequate turnover per tender listing)
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OEM authorization for imported products with India-based after-sales support
Tender Data
Bid Details
Quantity
505
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
70 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bhiwani
Delivery Pincodes
127021
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinesh Kumar | 127021,DITS Bhiwani Room No. 8,Mini Secretariat Building ,Bhiwani-127021 | Bhiwani | Haryana | 127021 | 70 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10002225.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar toner/ink cartridge supply
Financial Statements (last 2-3 years) or turnover evidence
Emd/Security Deposit documentation (as applicable, per terms)
OEM Authorization Letter for imported products
Technical Compliance Certificates (if available)
Authorized Seller/OEM certifications proving India-based after-sales support
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for toner cartridges tender in Haryana 2026?
Bidders should submit standard tender documents including GST, PAN, and financial statements, plus OEM authorization for imported items. Ensure compliance with the option clause allowing up to 25% quantity variation and provide certificates for India-based after-sales support. Review delivery terms and confirm alignment with OEM delivery schedules and government requirement for consumables.
What documents are required for Haryana printer consumables procurement?
Required documents include GST registration, PAN, experience certificates for similar supplies, last 2-3 years financial statements, EMD documentation, OEM authorization for imported products, and technical compliance certificates if available. Also provide proof of India-based after-sales service for imported items.
What are the key delivery terms for toner cartridge supply in Haryana?
Delivery terms permit a 25% quantity variance at contract placement and during currency. Additional delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period with a minimum of 30 days. Ensure readiness to adjust schedule per order and extended periods.
Which OEM requirements apply to imported toner cartridges in this tender?
Imported products require an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit an official certificate confirming the India-based service capability and OEM authorization to participate in the bid.
What is the scope of items under this toner tender in Haryana?
The scope covers toner cartridges, ink cartridges, and other printer consumables for government printers. The BOQ does not list items; bidders should anticipate a flexible scope and provide product compatibility details with common printer models.
How will quantity adjustments impact payment and delivery timelines?
Quantity adjustments up to 25% can affect the final contract value and delivery schedule. Provide a clear plan showing how additional quantities will be delivered within the calculated extended period, ensuring minimum 30 days extension where applicable.
What certifications or standards are required for this Haryana tender?
While specific standards are not listed, submit OEM certifications, India-based service certificates, and any applicable quality assurances for toner cartridges. Ensure documents demonstrate compatibility with standard printer models and government procurement compliance.
When will bidders know the exact delivery timeline and quantities?
Exact quantities are subject to order placement and option clause execution. Final delivery timelines are determined by purchase orders, with extended periods calculated per the formula and a minimum 30-day extension when quantities increase.