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Public Health & Family Welfare Department Madhya Pradesh hospital equipment tender Khargone 2026 - ISI/ISO standards & EMD 50000

Bid Publish Date

30-Jan-2026, 4:38 pm

Bid End Date

16-Feb-2026, 6:00 pm

EMD

₹50,000

Location

KHARGONE , MADHYA PRADESH

Progress

Issue30-Jan-2026, 4:38 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

93

Category

EXAMINATION TABLE

Bid Type

Two Packet Bid

Key Highlights

  • • - Primary organization: Public Health And Family Welfare Department, Madhya Pradesh
  • • - Location: Khargone, Madhya Pradesh (451001)
  • • - EMD amount: ₹50,000
  • • - Quantity option: up to 25% increase during contract
  • • - GST: bidder bears GST; reimbursement as per actuals or applicable rate
  • • - Turnover: three-year average turnover criteria as per bid document
  • • - End User Certificate: may be required in buyer's format
  • • - Escalation matrix: mandatory for service support

Tender Overview

Public Health And Family Welfare Department Madhya Pradesh invites bids for a broad range of hospital equipment and furniture, including items like nitrous oxide cylinder boyals machines, suction devices, MAYO trolleys, examination tables, ortho and general surgical sets, electronic lab microscope, wheel chairs, hospital beds and accessories. The procurement involves multiple categories with an estimated value to be confirmed, and the common EMD of ₹50,000. The tender includes a quantity option to increase up to 25% of bid quantity and extended delivery time rules, requiring bidders to align with the buyer’s delivery schedule from the last delivery order date. The contract enforces GST compliance and financial standing checks, with turnover criteria and end-user certificate expectations. This is a high-diversity medical supply tender in Khargone, Madhya Pradesh, demanding robust escalation support and post-award service arrangements.

Technical Specifications & Requirements

  • No explicit device specifications are published; the BOQ contains 20 items across hospital equipment and furniture categories, including mobility aids, storage and refrigeration, procedure trolleys, examination furniture, and general hospital consumables.
  • EMD of ₹50,000 is required; expected to accompany technical bid.
  • Escalation matrix for service support must be provided by the bidder or OEM.
  • Delivery timelines are tied to the extended delivery period under the option clause (minimum 30 days for added quantities).
  • Turnover criteria must meet the value specified in the bid document; three-year average turnover evidence is required.
  • GST compliance is the bidder’s responsibility; reimbursement aligned with prevailing rates.

Terms, Conditions & Eligibility

  • EMD: ₹50,000; submission along with bid as per bid document.
  • Turnover: minimum average annual turnover over the last 3 financial years as stated, with audited Balance Sheets or CA certificate.
  • GST: bidder bears GST implications; reimbursement as per actuals or applicable rate up to quoted percentage.
  • End User Certificate to be provided in buyer’s format if required.
  • Non-submission of certificates/documents leads to bid rejection; must upload all required documents and ATC/Corrigendum.
  • Optional quantity clause allows up to 25% variation during procurement and contract execution.
  • Escalation matrix for service support must be provided.

Key Specifications

    • Product/service names: hospital equipment and furniture categories listed in BOQ (e.g., nitrous oxide cylinder systems, fly catcher, suction machines, MAYO trolleys, examination tables, ortho/general surgical sets, electronic microscope for lab, wheel chair, bed side screen, domestic refrigerator, crash cart, hospital bed mattress, maternity ward AC, dead body refrigerator, floor cleaning machine, SS food trolley, iron racks for warehouses)
    • Quantities: 20 items in BOQ; exact quantities not disclosed in data
    • EMD: ₹50,000
    • Experience: turnover and prior supply of hospital equipment per tender conditions
    • Certifications: End User Certificate may be required; GST compliance; service escalation matrix

Terms & Conditions

  • EMD amount of ₹50,000 must accompany bid; failure to submit leads to rejection

  • Bidder must meet turnover criteria over the last 3 financial years as per bid document

  • GST compliance is bidder's responsibility; reimbursement aligned with actuals or applicable rates

Important Clauses

Payment Terms

GST applicable terms; bidder bears GST; reimbursement as per actuals or applicable rate; no guarantee of exact GST amount in advance

Delivery Schedule

Delivery period linked to option clause; additional time = (increased quantity / original quantity) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not explicitly stated; contract allows extension via option clause; adherence to delivery timelines is mandatory per buyer's terms

Bidder Eligibility

  • Not under liquidation, receivership, or bankruptcy; provide undertaking

  • Financial turnover as per bid document (three-year average)

  • GST compliant; end-user format certificate if required

  • Escalation matrix for service support must be provided

Documents 5

GeM-Bidding-8880465.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 NITROUS OXIDE CYLINDER BOYALS MACHINE NITROUS OXIDE CYLINDER BOYALS MACHINE 1 piece nhmkhargone 30
2 FLY CATCHER FLY CATCHER 5 piece nhmkhargone 30
3 SUCTION MACHINE SUCTION MACHINE 2 piece nhmkhargone 30
4 MAYO TROLLEY MAYO TROLLEY 2 piece nhmkhargone 30
5 MOP TROLLEY WITH three BUCKET MOP TROLLEY WITH three BUCKET 4 piece nhmkhargone 30
6 EXAMINATION TABLE EXAMINATION TABLE 5 piece nhmkhargone 30
7 ORTHO SURGICAL SET ORTHO SURGICAL SET 1 piece nhmkhargone 30
8 GENRAL SURGICAL SET GENRAL SURGICAL SET 1 piece nhmkhargone 30
9 ELECTRONIC MICROSCOPE FOR LAB ELECTRONIC MICROSCOPE FOR LAB 1 piece nhmkhargone 30
10 WHEEL CHAIR WHEEL CHAIR 4 piece nhmkhargone 30
11 BED SIDE SCREEN three FOLD BED SIDE SCREEN three FOLD 5 piece nhmkhargone 30
12 DOMESTIC REFRIGERATOR DOMESTIC REFRIGERATOR 2 piece nhmkhargone 30
13 STRETCHER STRETCHER 4 piece nhmkhargone 30
14 IRON RACK S FOR WAREHOUSES MEDICINE STORE IRON RACK S FOR WAREHOUSES MEDICINE STORE ROOM 15 piece nhmkhargone 30
15 CRASH CART CRASH CART 4 piece nhmkhargone 30
16 HOSPITAL BED MATRESS HOSPITAL BED MATRESS 30 piece nhmkhargone 30
17 AC two TONE MATERNITY WARD AC two TONE MATERNITY WARD 4 piece nhmkhargone 30
18 DEAD BODY REFRIGERATOR DEAD BODY REFRIGERATOR 1 piece nhmkhargone 30
19 COMMERCIAL FLORE CLEANING MACHINE COMMERCIAL FLORE CLEANING MACHINE 1 piece nhmkhargone 30
20 SS FOOD TROLLEY SS FOOD TROLLEY 1 piece nhmkhargone 30

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- Audited financial statements or CA certificate showing three-year turnover

4

- Experience certificates for similar hospital equipment/supply projects

5

- EMD document (proof of ₹50,000)

6

- Technical bid documents and compliance certificates

7

- OEM authorization/authorized dealership certificates (if applicable)

8

- End User Certificate (if required by buyer)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

What documents are required for the hospital equipment tender in Khargone MP 2026?

Bidders must submit GST registration, PAN card, three-year turnover certificates (audited or CA certificate), experience certificates for similar projects, EMD proof of ₹50,000, technical bid and compliance certificates, OEM authorizations if applicable, and End User Certificate if requested by the buyer. Ensure submission with ATC/Corrigendum.

How is the 25% quantity option applied in this Madhya Pradesh tender?

The purchaser may increase or decrease order quantity up to 25% of bid quantity at contract placement and can extend delivery time proportionally. The additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD requirement for the MP Public Health hospital equipment bid 2026?

Bid submission requires an Earnest Money Deposit of ₹50,000. The EMD must be provided as specified in the bid document and accompanies the technical bid. Non-submission results in bid rejection.

What are the GST responsibilities for bidders in this MP tender?

Bidders must assess applicable GST themselves; the purchaser will reimburse GST as per actuals or prevailing rate, whichever is lower, limited to the quoted GST percentage. Ensure GST registration and proper invoicing.

What turnover criteria apply to bidders for this MP hospital equipment tender?

Bidders must meet the minimum average annual turnover over the last three financial years as indicated in the bid document, supported by audited Balance Sheets or CA/CMA certificates; for new entities, turnover is calculated from completed financial years post-incorporation.

What delivery terms govern this Khargone MP hospital equipment procurement?

Delivery starts after the last date of the original delivery order. If the option clause applies, additional time is based on the proportion of added quantity to original quantity, with a minimum extension of 30 days.

Are End User Certificates required for this Madhya Pradesh procurement?

End User Certificates may be required; if so, bidders must provide them in the buyer’s standard format as specified in the ATC/Corrigendum. Ensure alignment with buyer’s format before submission.

What items are included in the 20-item BOQ for this tender?

The BOQ comprises 20 hospital equipment and furniture categories, including nitrous oxide cylinder systems, MAYO trolleys, suction machines, examination tables, orthopedic/general surgical sets, electronic lab microscope, wheel chairs, bed side screens, storage, refrigeration, crash carts, mattresses, maternity ward AC, dead body refrigerator, cleaning machines, and stainless steel trolleys.

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