GEM

Border Roads Organisation Tarpaulins HDPE IS 7903 Tender 2025 Rajasthan

Bid Publish Date

15-Nov-2025, 5:15 pm

Bid End Date

20-Dec-2025, 10:00 am

EMD

₹20,000

Location

DIBANG VALLEY , ARUNACHAL PRADESH

Latest Corrigendum Available

Progress

Issue15-Nov-2025, 5:15 pm
Corrigendum10-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

131

Category

Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Bid Type

Two Packet Bid

Categories 1

SUPPLY OF FABRIC

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for Tarpaulins Made from HDPE woven fabrics as per IS 7903 (Q2) to support government logistics. The tender carries an EMD of ₹20,000. Bidders should have at least 3 years of experience supplying similar items to Central/State Govt bodies and must demonstrate contracts with proof. The scope contemplates supply under government procurement norms with an option to increase quantity by up to 50% at contracted rates and a delivery timeline linked to original/extended periods. An advance sample must be submitted within 5 days of award, with buyer feedback within 7 days; deviations may trigger fresh samples or contract termination. The tender emphasizes shelf life requirements and adherence to framework specifications, with delivery periods adjustable if buyer sampling delays occur.

Technical Specifications & Requirements

  • Product category: Tarpaulins made from HDPE woven fabrics per IS 7903 (Quality Grade Q2)
  • OEM/brand considerations: Not specified; supplier must meet IS 7903 conformity and provide samples for approval
  • Quality & testing: Advance sample approval required; deviations may require re-sampling or contract termination
  • Delivery & quantities: Option clause allows up to 50% quantity variation during contract; delivery period adjustments based on (Additional time = (Increased quantity / Original quantity) × Original delivery period), minimum 30 days; if original period < 30 days, use original period
  • Shelf life: Minimum usable shelf life must be maintained at time of supply (exact duration not specified)
  • Financials: EMD ₹20,000; bidders must demonstrate financial standing and no liquidation or bankruptcy

Terms, Conditions & Eligibility

  • EMD: ₹20,000 (to be paid with bid as security)
  • Experience: 3 years of regular manufacturing/supply of the same or similar category products to Govt/PSU; provide copies of contracts
  • Delivery: Delivery schedule tied to last date of original delivery order; extended time applies per option clause
  • Sample: Submit 1 advance sample within 5 days of award; buyer to approve or specify modifications within 7 days; bulk supply to conform to approved sample
  • Shelf life: Minimum usable shelf life at time of supply required
  • Financial health: Bidder must not be under liquidation or similar distress; must upload undertaking
  • Documentation: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations (where applicable)

Key Specifications

  • Product: Tarpaulins made from HDPE woven fabrics

  • Standard: IS 7903 (Quality Grade Q2)

  • Quantity flexibility: up to 50% during contract

  • Advance sample: 1 sample within 5 days; buyer approval within 7 days

  • Delivery period: base period adjustable with option clause; minimum 30 days extension

  • Shelf life: minimum usable shelf life required at supply

Terms & Conditions

  • EMD amount of ₹20,000 and bid security submission

  • 3 years govt/PSU supply experience with supporting contracts

  • Advance sample approval process and potential contract termination for major deviations

Important Clauses

Payment Terms

Not specified in terms; implied per standard RO procurement with contract-based payment after acceptance of supplies and possible progressive payments

Delivery Schedule

Delivery starts from last date of original delivery order; option to extend quantity up to 50% at contracted rates; additional time formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; contractor must adhere to approved sample and delivery timelines; deviations may lead to termination or modification

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • 3 years' govt/PSU supply experience for similar HDPE tarpaulins

  • Demonstrable financial capacity and relevant certifications

Past Similar Tenders (Historical Results)

5 found

Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Food Corporation Of India (fci)

DIBRUGARH, ASSAM

Posted: 23 August 2025
Closed: 8 September 2025
GEM

Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Mega Company Ltd

AHMEDABAD, GUJARAT

Posted: 20 March 2025
Closed: 23 April 2025
GEM

Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Food Corporation Of India (fci)

NAGAON, ASSAM

Posted: 1 February 2025
Closed: 8 February 2025
GEM

Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Food Corporation Of India (fci)

DHEMAJI, ASSAM

Posted: 4 February 2025
Closed: 14 February 2025
GEM

Tarpaulins Made from HDPE Woven Fabrics as per IS 7903

Food Corporation Of India (fci)

DHEMAJI, ASSAM

Posted: 4 March 2025
Closed: 11 March 2025
GEM

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar govt/PSU supply

4

Financial statements or solvency proof

5

EMD submission proof (₹20,000)

6

Technical bid documentation or product conformity certificates

7

OEM authorizations or reseller agreements (if applicable)

Corrigendum Updates

2 Updates
#1

Update

10-Dec-2025

Extended Deadline

20-Dec-2025, 10:00 am

Opening Date

20-Dec-2025, 10:30 am

#2

Update

10-Dec-2025

Extended Deadline

17-Dec-2025, 9:00 am

Opening Date

17-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for tarpaulins IS 7903 tender in BRo?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹20,000 with bid. Provide IS 7903 conformity evidence and an advance sample within 5 days of award; ensure 3 years govt/PSU supply experience and no liquidation status. Delivery terms include option to increase quantity by 50% at contracted rates.

What documents are required for the BRo tarpaulin tender submission 2025?

Required documents include GST registration, PAN, vendor registration, experience contracts showing govt/PSU supply for 3 years, financial statements, EMD receipt of ₹20,000, technical conformity certificates, and OEM authorizations if applicable. Ensure compliance with IS 7903 and sample submission terms.

What are the technical specifications for IS 7903 tarpaulins?

Tarpaulins must be HDPE woven fabric-based and conform to IS 7903, quality grade Q2. They should meet structural durability and weather resistance requirements; advance sample must be approved before bulk manufacturing, with modification feedback within 7 days.

When is the delivery period for BRo tarpaulins procurement?

Delivery begins from the last date of the original delivery order. If the option clause is exercised, the additional time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days; original period may be extended accordingly.

What is the EMD for the BRo HDPE tarpaulins tender 2025?

The EMD required is ₹20,000. Submit proof of payment with the bid; the EMD acts as security and helps ensure performance; it is released after contract completion per standard govt norms.

What quality/shelf-life requirements apply to the tarpaulins?

Tenders require minimum usable shelf life at the time of supply; exact duration is not specified in the data; ensure stock meets or exceeds the stated usable life and maintain quality until delivery.

How does the advance sample process affect delivery timelines?

Submit 1 advance sample within 5 days of award; buyer replies with approval or modification list within 7 days; bulk supply must mirror approved sample; delays by buyer in approval may extend delivery without liquidated damages.

What are the payment terms for BRo tarpaulin supply contracts?

Detailed payment terms are not specified; procurement typically follows contract-based payments with post-delivery verification; bidders should await formal payment terms in the purchase order and ensure compliance with sample approval timelines.