Eastern Coalfields Limited BEML Make Engine Spares Tender India 2026
Bid Publish Date
30-Oct-2026, 9:16 am
Bid End Date
09-Nov-2026, 5:00 pm
Location
Progress
Tender Overview
Eastern Coalfields Limited, under Coal India Limited, invites bids for spares of BEML make Engine. The scope is limited to the supply of goods (no services) with a potential 25% quantity variation during contract and an option to extend delivery time as per the clause. An initial warranty of 1 year from final acceptance or after commissioning applies, with OEM warranty documentation required at delivery. Eligibility mandates OEM authorization where applicable, and vendor code creation documents including PAN, GSTIN, cancelled cheque, and EFT mandate. This tender emphasizes non-obsolescence and minimum market life, ensuring bidders offer current, serviceable components with responsive after-sales support in India.
- Organization: Eastern Coalfields Limited (Government-linked coal sector)
- Category: spares of BEML make Engine
- Location: India (national procurement)
- Estimated value: not disclosed
- Key differentiator: mandatory manufacturer/OEM authorization, 1-year warranty, and installation/training/maintenance readiness requirements
Technical Specifications & Requirements
- No formal BOQ items exist; scope is strictly the supply of goods (Spares) with BEML make Engine compatibility
- Delivery terms: delivery period adjustable up to +25% quantity, minimum 30 days for added time
- Standards and certifications: OEM warranty certificates to be submitted; installation, commissioning, training, and maintenance capability must be demonstrated in India
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization where applicable
- Warranty: 1 year from final acceptance or after installation/commissioning as applicable; rectification guarantee for breakdowns during warranty
- GST considerations: bidder bears GST implications with reimbursement as actuals or prevailing rate
Terms, Conditions & Eligibility
- EMD/Price terms: Option clause allows 25% quantity variation at contract placement and during currency; delivery extension governed by original/contracted delivery period
- Eligibility: evidence of OEM authorization or authorized distributor details; ensure non-obsolescence with at least 1 year residual market life
- Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM authorization form with full contact details
- Warranty & support: 1-year product warranty; OEM warranty certificates required at delivery; established Indian installation/maintenance team required
- Payment & delivery: scope restricted to supply of goods; delivery terms tied to original delivery period and extended duration policy
- Compliance: bidders must upload required certificates/documents as per ATC/Corrigendum; GST compliance is bidder responsibility
Key Specifications
-
Product: BEML make Engine spares
-
Category: Spares procurement (goods only)
-
Quantity: 25% variation right at order and during currency
-
Warranty: 1 year from final acceptance or post-installation
-
Documentation: OEM authorization, PAN, GSTIN, EFT mandate
Terms & Conditions
-
Quantity variation up to 25% at bid and during contract with proportional delivery impact
-
OEM authorization mandatory for distributors; install/maintenance capability required
-
1-year warranty from acceptance or after commissioning with OEM certificates
Important Clauses
Payment Terms
GST payable by bidder with reimbursement as actuals or prevailing rate; payment terms unspecified beyond scope of goods supply
Delivery Schedule
Delivery period can extend with option clause; additional time calculated as (increase/original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; LD details to be as per ATC/Corrigendum
Bidder Eligibility
-
OEM authorization or valid Manufacturer Authorization for BEML engine spares
-
Demonstrated installation/maintenance capability in India
-
Compliance with non-obsolescence requirement (minimum 1 year market life)
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
spares of BEML make Engine
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713363
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vikash Kumar | 713363,Ukhra Regional workshop ECL PO Khandra Paschim Burdwan WB | Paschim Bardhaman | West Bengal | 713363 | 1 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-10099979.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
OEM Manufacturer Authorization (if applicable)
Warranty certificates from OEM
Proof of installation/maintenance capability in India
Any additional certificates requested in ATC/Corrigendum
Frequently Asked Questions
How to bid for engine spares tender in India from ECL
To bid, submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable. Ensure the supplied spares are not obsolescent and carry at least 1 year market life. Include OEM warranty certificates and comply with the 25% quantity variation clause and the 1-year warranty requirement.
What documents are required for ECL BEML engine spares bid
Required documents include PAN, GSTIN, cancelled cheque, EFT Mandate, OEM Manufacturer Authorization, OEM warranty certificates, and evidence of Indian installation/maintenance capability. Upload these with bid documents and ensure GST handling follows bidder responsibilities per ATC.
What is the warranty period for engine spares supply
The warranty is 1 year from final acceptance or after completion of installation/commissioning, at consignee location. OEM warranty certificates must be provided at delivery; the seller must rectify breakdowns within the warranty period.
What are the delivery terms for quantity variation
The purchaser may increase/decrease quantity up to 25% at contract placement and during currency. Delivery period extends proportionally: (increase/original quantity) × original delivery period, minimum 30 days.
What certifications are required for engine spares bidders
Submit OEM Manufacturer Authorization and OEM warranty certificates; ensure spares are compatible with BEML engine models and non-obsolescence guidance is followed. Indian installation/maintenance capability must be demonstrated.
How is GST handled for engine spares procurement
Bidders pay applicable GST; reimbursement is as actuals or at prevailing rate, whichever is lower, up to quoted GST percentage. GST compliance is bidder responsibility per ATC guidance.
What documents prove eligibility for OEM engine spares
Provide OEM Manufacturer Authorization, installation/maintenance capability proof in India, and warranty documentation. Also submit PAN, GSTIN, cancelled cheque, and EFT Mandate to complete bidder registration.