TenderDekho Logo
GEM

Gujarat Science & Technology Department Event Management Tender Gandhi Nagar Foundation Day 2026

Bid Publish Date

17-Feb-2026, 5:47 pm

Bid End Date

27-Feb-2026, 6:00 pm

Location

GANDHINAGAR , GUJARAT

Progress

Issue17-Feb-2026, 5:47 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Event management services for Foundation Day in Gandhi Nagar, Gujarat
  • • 25% contract quantity/duration variation allowed by buyer
  • • No BOQ items published; scope indicates full-day government ceremony management
  • • ATC document uploaded by buyer; verify all site-specific compliance clauses
  • • Expected government procurement standards; verify required certifications and documentation
  • • Clarify EMD, delivery timelines, and payment terms during bid submission

Categories 1

WIND MILL ENERGY PROJECT

Tender Overview

The opportunity is a national-level event management service procurement under the Gujarat Science and Technology Department for Foundation Day, conducted in Gandhi Nagar, Gujarat. The contract covers full-day events and is focused on managing a single or multi-venue program tied to the Foundation Day scope. No BOQ items are listed, and no explicit estimated value or EMD is disclosed. A notable differentiator is the Buyer’s clause permitting contract quantity or duration adjustments up to 25% before or after contract issuance, which bidders must accept. This procurement targets qualified event management firms capable of handling government-facing, large-scale ceremonial programs within the state of Gujarat.

  • Organization: Gujarat Science and Technology Department
  • Location: Gandhi Nagar, Gujarat
  • Category: Event management services for national scope, Foundation Day, full-day programs
  • Scope: Foundation Day event management with potential on-premises buyer premise support
  • Key differentiator: 25% variation in contract quantity/duration permitted by the buyer
  • Notes: No technical BOQ items; no stated start/end dates or estimated value provided

Technical Specifications & Requirements

  • No formal technical specifications or BOQ items are published
  • Category indicates professional event management services for government ceremonies
  • ATC (Buyer Uploaded) exists but content is not disclosed in the data
  • Primary requirement is capable delivery of a full-day government event with standard compliance to government event protocols
  • Expected capabilities likely include program scheduling, vendor coordination, on-site logistics, and compliance with public sector procurement norms
  • No explicit standards (IS/ISO) are mentioned in the available data; bidders should anticipate standard government event management practices

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data
  • Variation clause: Buyer may increase/decrease contract quantity or duration by up to 25% before/after contract issuance; bidders must accept revised scope
  • Delivery timeline: Not specified; bidders should seek clarity on event date(s) during bid process
  • Payment terms: Not specified in data; verify with procurement officer
  • Documents: Prepare standard bid submissions including company profile, experience in government events, financials, GST/PAN, and any OEM/agency authorizations if applicable
  • ATC/terms: ATC document uploaded; review for any site-specific compliance clauses
  • Warranty/penalties: Not described; confirm post-event support and LD provisions during bid replies

Key Specifications

    • Product/Service: Event management services for government Foundation Day ceremonies
    • Coverage: Full-day program in Gandhi Nagar, Gujarat
    • Quantity/Scope: Not specified; negotiable under 25% variation clause
    • EMD/Value: Not disclosed; confirm at bid stage
    • Experience: Prior government event management experience recommended
    • Compliance: ATC document provided by buyer; ensure site-specific terms are met

Terms & Conditions

  • Variation allowed: contract quantity/duration ±25% by buyer

  • ATC document uploaded; bidders must review and comply

  • Delivery timeline and EMD details to be clarified during bid

Important Clauses

Payment Terms

Payment terms are not specified in the data; bidders must confirm with the issuing department and include preferred payment milestones in the bid.

Delivery Schedule

Exact event dates not provided; bidders should request confirmation of the Foundation Day schedule and on-site delivery windows during bid submission.

Penalties/Liquidated Damages

No LD details published; bidders should obtain clarity on performance penalties and post-event support commitments in ATC.

Bidder Eligibility

  • Proven experience in government event management or large-scale ceremonies

  • Financial stability to support upfront logistics and operations

  • Compliance with GST, PAN, and applicable state registrations; capability to work at public sector sites

Documents 4

GeM-Bidding-9000515.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Concept

N/a

CHANDAULI, UTTAR PRADESH

Posted: 29 June 2025
Closed: 14 July 2025
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Concept

N/a

BALRAMPUR, UTTAR PRADESH

Posted: 19 June 2025
Closed: 9 July 2025
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Seminar; Complete

Indian Army

NORTH 24 PARGANAS, WEST BENGAL

Posted: 10 October 2025
Closed: 21 October 2025
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Launch Event; Mar

Khadi And Village Indutries Commission (kvic)

MUMBAI, MAHARASHTRA

Posted: 14 January 2025
Closed: 24 January 2025
GEM

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Foundation Day; V

Dr. Ram Manohar Lohia Institute Of Medical Sciences

LUCKNOW, UTTAR PRADESH

Posted: 29 August 2025
Closed: 8 September 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar government event management projects

4

Financial statements / proof of turnover

5

EMD submission proof (if required per ATC) and security deposit details

6

Technical bid documents outlining approach, timeline, and resource plan

7

OEM authorizations or agency agreements (if applicable)

8

Any bidder’s national or state-level registrations relevant to event management

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Gujarat Foundation Day event management tender Gandhinagar?

Bidders should register with the Gujarat procurement portal, collect the ATC document, prepare an event management proposal detailing on-site logistics, program schedule, and resource allocation, and submit all required documents (GST, PAN, experience certificates, financials) by the stated deadline. Ensure understanding of the 25% variation clause.

What documents are required to participate in the Gandhinagar event tender 2026?

Submit GST certificate, PAN, company profile, experience certificates for government events, financial statements, and EMD proof if demanded by the ATC. Include technical bid with approach, timeline, and resource plan; OEM authorizations if applicable. Review ATC for site-specific requirements.

What are the technical specifications for Gujarat Foundation Day event management?

No explicit technical specs are published; bidders should articulate a comprehensive event plan covering venue coordination, program flow, vendor management, seating, stage setup, audio-visuals, security, and compliance with government event norms as inferred from the ATC.

When is the delivery timeline for the Gandhi Nagar event procurement?

The tender data does not specify exact event dates; bidders must seek confirmation of Foundation Day schedule and delivery windows during bid clarification, and align mobilization accordingly.

What are the payment terms for the Gujarat government event contract 2026?

Payment terms are not disclosed in the available data; bidders should negotiate milestones in the bid response, request clear installments linked to deliverables, and ensure alignment with government payment cycles.

What documents prove eligibility for government event management tenders in Gujarat?

Provide GST registration, PAN, enterprise registration, turnover proof, government project experience certificates, and any OEM/agency authorizations. Ensure ATC compliance and attach technical approach detailing risk management and on-site teams.

How to handle the 25% variation clause in the Gujarat event bid?

Acknowledge upfront that contract quantity/duration may be adjusted by up to 25% pre/post-issuance. Plan scalable staffing and resources, include price adjustment mechanics in the bid, and confirm acceptance of revised scope to avoid disputes.

What standards or certifications are expected for Gujarat event bids?

While no specific standards are listed, bidders should align with public sector event norms, maintain compliance with local regulations, and include quality/service assurances. If ATC specifies, incorporate any required certifications or vendor qualifications mentioned there.