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Madhya Pradesh Tribal Welfare Department Mattress Khadi & Bedding Tender 2025 - ISI/QA Standards, EMD ₹156000

Bid Publish Date

17-Oct-2025, 3:32 pm

Bid End Date

05-Feb-2026, 3:00 pm

EMD

₹1,56,000

Location

CHHATARPUR , MADHYA PRADESH

Latest Corrigendum Available

Progress

Issue17-Oct-2025, 3:32 pm
Corrigendum28-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

14580

Category

Foam Mattress (V3)

Bid Type

Two Packet Bid

Categories 5

BED SUPPLY OF BED SHEET LINEN MATTRESS PILLOW

Tender Overview

The Madhya Pradesh Tribal Welfare and Scheduled Caste Department invites bids for a bedding assortment including Mattress Khadi, Pillow Covers Khadi, Foam Mattress (V3), Quilt Covers, and Handicraft Bed Sheets. The procurement scope references fabric and construction details with advance sample approval requirements and NABL/ILAC testing readiness. The bid carries an EMD of ₹156,000 and supports a flexible quantity approach via a 25% option clause, enabling adjustments at contracted rates. The award aims to supply multi-category bedding items across state facilities, emphasizing Khadi fabric, color consistency, and logo/totem marking, with specific dimension, density, and closure specifications. This tender emphasizes quality through detailed material and construction parameters and a mandatory sample approval phase, indicating a design-conscious, standards-driven bedding program for tribal welfare facilities in MP.

Technical Specifications & Requirements

  • Product categories: Mattress Khadi, Pillow Covers Khadi, Foam Mattress (V3), Quilt Cover, Bed Sheets Handicraft
  • Key construction details: multiple layers, top/bottom layer thickness tolerance ±2 mm, quilting thickness ±2 mm; overall dimensions tolerance ±15 mm; surface design/print as specified; flap overlap and mattress cover closure required
  • Materials: specify top/core/bottom layer materials, fabric composition/color/print, density values for each layer; lockable closures and color consistency
  • Compliance & testing: ensure NABL/ILAC accredited or Central Government Lab test report; confirm pattern, bedding size, and bedding fabric colour/print align with requirements
  • Advance sample: require initial and possibly multiple advance samples for buyer approval before supply
  • Brand/logo: include Departmental Logo/ Totem Marking as part of the product finish
  • Size specifics: Length, Width, and Border exclusion details; include tolerance and flap measurements
  • Standards: verify packaging and quality documentation align with specified parameters and sample approvals

Terms, Conditions & Eligibility

  • EMD: ₹156,000 as security deposit
  • Delivery terms: option clause allows up to 25% quantity increase/decrease; delivery timelines link to original delivery order
  • Payment terms: not specified in detail; ensure alignment with contract delivery milestones
  • Samples: advance sample(s) required for buyer approval prior to commencement
  • Documentation: submit GSTIN, PAN, experience certificates, financial statements, EMD submission proof, and OEM authorizations as applicable
  • Compliance: adhere to logo marking, color/colorfastness, and fabric quality standards; ensure NABL/ILAC test/report availability
  • Risk: potential schedule shifts based on option clause with minimum 30 days extended period
  • Warranty: unspecified; verify any warranty or post-delivery support clauses in final contract

Key Specifications

    • Product/service names: Mattress Khadi, Pillow Covers Khadi, Foam Mattress (V3), Quilt Cover, Handicraft Bed Sheets
    • Quantities: not specified in BoQ; EMD ₹156,000 indicates scoped procurement
    • EMD/Estimated value: ₹156,000 EMD; no explicit total bid value available
    • Experience: (not explicitly listed); supplier should demonstrate capability for fabric/bedding product manufacturing
    • Quality/Compliance: NABL/ILAC accredited or Central Government Lab test report required; advance samples for buyer approval
    • Requirements: logo/totem marking, closure types, fabric composition, color/print, and dimension tolerances

Terms & Conditions

  • Key Term 1: EMD amount ₹156,000 required for bid security

  • Key Term 2: 25% quantity variation allowed during contract via option clause

  • Key Term 3: Advance sample approval mandatory prior to commencement of supply

Important Clauses

Payment Terms

Delivery-based payment terms to be finalized; no explicit terms listed beyond standard contract practices

Delivery Schedule

Option clause allows increased quantity with proportional extension; minimum 30 days extension if extended period invoked

Penalties/Liquidated Damages

Not explicitly defined; verify in final contract and ensure LDs align with delivery deviations

Bidder Eligibility

  • GST registered supplier with bedding/manufacturing experience

  • Demonstrable capability for fabric materials, Khadi bedding products

  • Compliance with NABL/ILAC testing and logo marking requirements

Documents 8

GeM-Bidding-8243893.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
MATERIAL Fabric Material Dosuti, Cotton Khadi as per BIS specification no. IS 3770 : 2019, Variety No. 1
SIZE Side Gazette ( Thickness ) 10 cm, 15 cm, 20 cm, Without Gazette
COLOUR Colour Dyed as per buyer's requirements
CLOSURE Mattress Cover Closure Slide Fastner ( Zipper )
DEPARTMENTAL LOGO/ TOTO MARKING Logo/ Totem Marking Size, shape and position of Logo as per buyer's requirements
ADVANCE SAMPLE Agree to provide Advance Sample(s) for buyer's approval before commencement of supply Yes, No, Not Applicable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for bedding/khadi products

4

Financial statements (last 3 years or per tender requirement)

5

EMD submission proof (online or DD as applicable)

6

Technical bid documents / compliance certificates

7

OEM authorizations or brand approvals (if required)

Corrigendum Updates

2 Updates
#1

Update

28-Jan-2026
#2

Update

28-Jan-2026

Extended Deadline

05-Feb-2026, 3:00 pm

Opening Date

05-Feb-2026, 3:30 pm

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for bedding tender in MP tribal welfare department 2025

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹156,000. Ensure NABL/ILAC test report availability and provide advance samples for buyer approval before supply. Comply with 25% quantity variation option and logo/totem marking requirements.

What documents are required for MP Khadi bedding procurement

Required documents include GST certificate, PAN, three-year financial statements, experience certificates in bedding, EMD proof of ₹156,000, OEM authorizations if applicable, and technical bid documents showing compliance with fabric/material specs and logo marking.

What are the technical specifications for Khadi mattress bedding MP

Specifications cover multiple layers with ±2 mm tolerances, mattress cover closures, fabric color/print, logo marking, dimensions ±15 mm, advance samples, and NABL/ILAC test report readiness to prove conformity to item descriptions.

When is the delivery window for MP bedding procurement

Delivery timing depends on the original order and may extend with the 25% option clause; extended delivery period minimum 30 days; ensure readiness to scale quantity as required by the purchaser.

What are the EMD requirements for the MP bedding tender

Bid security is ₹156,000; submit proof of online payment or bank draft as per tender terms; ensure EMD validity aligns with bid submission deadline and contract execution date.

What standards and testing are required for MP bedding supply

A NABL/ILAC accredited or Central Government Lab test report is required to prove conformity; ensure fabric composition, colorfastness, and construction meet specifications before approval.

What is the scope of advance samples in MP bedding tender

Advance samples must be provided for buyer approval before commencement; multiple rounds may be requested; ensure samples reflect fabric, color, logo, closure, and dimension compliance.

How is quantity variation managed in MP bedding contract 2025

The purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery may follow the calculated time based on (increased/ original quantity) factors with a minimum 30 days.