Commissionerate Of Excise Assam 40kVA UPS Tender Kamrup 781001 - IS 550 / OEM Auth & Malicious Code Certificate 2026
Progress
Key Highlights
- • Critical brand/ OEM authorization requirement for Distributor bids
- • IS 550 or equivalent compliance implied by data sheet alignment (explicit standard not listed)
- • Malicious Code Certificate mandatory to prevent embedded malware
- • 3-year govt procurement experience criterion with supporting contracts
- • 25% quantity variation right and extended delivery period calculation method
- • Extended warranty inclusion as part of scope
Tender Overview
Organization: Commissionerate Of Excise, Assam. The procurement targets 40kVA UPS systems, parallel card modules, battery bank sets, racks and interlinking hardware, plus an extended warranty package under I and C services. Location is Kamrup, Assam (PIN 781001). Estimated value and quantity are not disclosed; however, the contract accommodates option-based quantity variation up to 25% and extended delivery periods with a minimum baseload of 30 days. Emphasizes data sheet alignment and compliance with security/IT standards. Aimed at suppliers capable of delivering complete UPS ecosystems with OEM authorization and bundled warranty.
Technical Specifications & Requirements
- Product scope: 40kVA UPS, parallel card, battery bank, rack and interlink components; extended warranty inclusion.
- Delivery flexibility: option to increase ordered quantity up to 25% during contract currency; delivery period calculated as (additional/original) × original delivery period, minimum 30 days; extended delivery period may be used.
- Documentation & compliance: upload Data Sheet for product alignment; Malicious Code Certificate required; Manufacturer Authorization from OEM if bidding through distributors; ensure data sheet matches offered specifications.
- Technical expectations: emphasis on hardware and software components with appropriate interlinking capability; supplier must demonstrate capability to supply entire UPS ecosystem and support post-installation service.
- Risk and security: no embedded malicious code; breach may lead to contract termination; IPR and cybersecurity obligations highlighted.
Terms, Conditions & Eligibility
- EMD/financial standing: bidders must avoid liquidation or bankruptcy; bid must include an undertaking confirming sound financial health.
- Experience: minimum of 3 years in manufacturing/supplying similar Central/State Govt. category products; provide contract copies for each year.
- Data & authorizations: Data Sheet uploaded with bid; OEM Authorization/Manufacturer Certification required if using Authorized Distributors; Malicious Code Certificate and Data Sheet verification are mandatory.
- Compliance & acceptance: supplier must meet all T&Cs including the option clause and data sheet alignment; non-compliance may lead to bid rejection.
Key Specifications
-
Product: 40kVA UPS with parallel cards
-
Accessories: Battery bank, rack, interlinking hardware
-
Warranty: Extended warranty package
-
Delivery: Flexible timeline with 30-day minimum
-
Documentation: Data Sheet alignment and Manufacturer Authorization
Terms & Conditions
-
25% quantity variation right at contract placement and during currency
-
3 years govt procurement experience with relevant contracts
-
Data Sheet and Malicious Code Certificate mandatory
Important Clauses
Payment Terms
Not specified in tender; suppliers should expect standard govt payment terms post-delivery per contract
Delivery Schedule
Delivery period initiates from last date of original delivery order; extended period applies with calculated time formula and minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; participation requires compliance with option and delivery terms
Bidder Eligibility
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Not under liquidation or bankruptcy; undertaking to this effect must be uploaded
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Minimum 3 years supply/manufacture experience of similar Govt category products
-
OEM Manufacturer Authorization if bidding via Distributor
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CONVERGE SYSTEMS & SERVICES PRIVATE LIMITED Under PMA | - | 09-02-2026 10:51:52 | |
| 2 | CR Associates Under PMA | - | 09-02-2026 11:51:44 | |
| 3 | DS SYSTEMS PRIVATE LIMITED Under PMA | - | 08-02-2026 23:27:35 | |
| 4 | NUMAX ENERGY SOLUTIONS Under PMA | - | 07-02-2026 11:24:32 | |
| 5 | SunBlue Under PMA | - | 09-02-2026 11:20:49 | |
| 6 | TRANS VIRTUAL PRIVATE LIMITED Under PMA | - | 09-02-2026 11:46:04 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | DS SYSTEMS PRIVATE LIMITED(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : 40kva UPS,Parallel card,Battery bank,rack and interlink,extended warranty,extended warranty,I and C | |
| L2 | TRANS VIRTUAL PRIVATE LIMITED (MII) Under PMA | Item Categories : 40kva UPS,Parallel card,Battery bank,rack and interlink,extended warranty,extended warranty,I and C | |
| L3 | CONVERGE SYSTEMS & SERVICES PRIVATE LIMITED (MII) Under PMA | Item Categories : 40kva UPS,Parallel card,Battery bank,rack and interlink,extended warranty,extended warranty,I and C |
Tender Data
Bid Details
Quantity
14
Category
40kva UPS
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
40
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
40kva UPS , Parallel card , Battery bank , rack and interlink , extended warranty , I and C
Authority Records
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Documents 5
GeM-Bidding-8874707.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
40kva UPS
40KVA Online UPS as per tender specifications with 2 years standard warranty
Parallel card
Accessories
Battery bank
Battery bank of 30 minutes backup time (31200 VAH) as per tender specifications
rack and interlink
Rack and interlinking cable for battery bank
extended warranty
1 year Extended warranty cost for UPS
extended warranty
1 year Extended warranty cost for battery
I and C
Installation & Commissioning works
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 40kva UPS | 40KVA Online UPS as per tender specifications with 2 years standard warranty | 2 | pieces | buyer_main | 60 | |
| 2 | Parallel card | Accessories | 2 | pieces | buyer_main | 60 | |
| 3 | Battery bank | Battery bank of 30 minutes backup time (31200 VAH) as per tender specifications | 2 | pieces | buyer_main | 60 | |
| 4 | rack and interlink | Rack and interlinking cable for battery bank | 2 | pieces | buyer_main | 60 | |
| 5 | extended warranty | 1 year Extended warranty cost for UPS | 2 | pieces | buyer_main | 60 | |
| 6 | extended warranty | 1 year Extended warranty cost for battery | 2 | pieces | buyer_main | 60 | |
| 7 | I and C | Installation & Commissioning works | 2 | pieces | buyer_main | 60 |
Required Documents
GST registration certificate
PAN card
Experience certificates from Government/PSU suppliers (minimum 3 years)
Financial statements or solvency certificate
EMD submission proof (as applicable by buyer) and bank details
Technical bid documents including Data Sheet
OEM Manufacturer Authorization or Authorized Distributor Certification
Malicious Code Certificate
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for a 40kVA UPS tender in Kamrup Assam 2026?
Bidders must submit Data Sheet, Malicious Code Certificate, and OEM Authorization if using distributors. Ensure 3-year govt procurement experience, avoid liquidation, and provide GST/PAN, financials, and contractual copies. Delivery terms include a 30-day minimum and potential 25% quantity variation at contract.
What documents are required for Assam UPS procurement bid 2026?
Required documents include GST certificate, PAN, 3-year govt contracts proof, OEM authorization, financial statements, EMD documents, Data Sheet, and Malicious Code Certificate. Ensure the Data Sheet precisely matches offered product specifications for the 40kVA UPS with parallel cards.
What are the technical specifications for the 40kVA UPS in this tender?
Tender specifies 40kVA UPS with parallel card capability, battery bank, rack and interlink, plus extended warranty. Data Sheet alignment is mandatory; exact battery arrangements and interlink topology should be detailed in the Data Sheet and OEM documentation.
When is delivery expected for the Assam UPS procurement?
Delivery period starts from the last date of the original delivery order; if the option clause is exercised, additional time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is required for Malicious Code certification in this bid?
Bidders must certify that hardware and software do not contain embedded malicious code and will not damage user equipment or tap data. Non-compliance can lead to breach consequences and contract termination.
What experience is mandatory for bidders in Assam govt UPS procurement?
Bidders or OEMs must have at least 3 years of regular manufacture/supply of similar government category products, with contract copies for each year to support this claim.
Are there OEM authorizations required for this tender in Assam?
Yes. If bidding through an Authorized Distributor, an OEM Manufacturer Authorization/Certification must be provided to validate the supplier's legitimacy and product provenance.
What are the key eligibility criteria for the Assam 40kVA UPS tender?
Key criteria include non-bankruptcy status, 3-year govt procurement experience, Data Sheet alignment with offered product, Malicious Code Certificate, and OEM Authorization if applicable. Ensure documents are uploaded with bid submission.