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Directorate Of Employment & Training Cleaning, Sanitation Service Tender Sabarkantha Gujarat 2026 - ISD/Outcome Based Cleaning Standards 2026

Bid Publish Date

04-Jul-2026, 4:27 pm

Bid End Date

20-Jul-2026, 5:00 pm

Value

₹21,83,300

Location

SABAR KANTHA , GUJARAT
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Progress

Issue04-Jul-2026, 4:27 pm
AwardPending
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Quantity

28946

Bid Type

Two Packet Bid

Categories 6

TREATMENT OF DRINKING WATER DRINKING WATER SYSTEM DISINFECTION SERVICE BIOCIDE DRINKING WATER SUPPLY WATER TREATMENT PLANT

Tender Overview

The procurement is for Cleaning, Sanitation and Disinfection Services under the Directorate Of Employment & Training, Labour and Employment Department Gujarat, located in Sabarkantha, Gujarat 383001. The contract covers both indoor and outdoor general cleaning, sweeping, mopping, and disinfection for office/institutional spaces with an estimated value of ₹2,183,300. The buyer mandates a flexible scope (+/- 25%) for lumpsum-based service contracts and requires the service provider to maintain an office within the consignee state. A strong emphasis on monthly billing cycles and compliance with statutory records ensures predictable payroll and audit readiness. The contract prioritizes consistent service delivery with documentation-based monitoring, and bidders should have the capacity to scale per the ATC terms. This tender emphasizes operational reliability, regulatory compliance, and local presence as differentiators.

Technical Specifications & Requirements

  • Service category: Cleaning, Sanitation and Disinfection; Indoor and Outdoor cleaning; General cleaning (sweeping, mopping, dusting)
  • Est. contract value: ₹2,183,300; Quantity/scale not itemized in BOQ
  • EMD/guarantee: EMD options include FDR or Banker’s Cheque payable to PRINCIPAL ITI MODASA; submission of scanned proof with bid; hardcopy within 5 days
  • Monthly billing: four (4) copies, within 10 days post-month; required statements include EPF Patrak, ESIC/WC Patrak, Patrak-Y, bank salary statements, EPF challan, ECR report, group insurance photocopy, salary slips, and GeM contract copy
  • Financial stability: mandatory plan to meet six months of salary payments despite payment delays
  • Office requirement: applicant must demonstrate a local office in the state of consignee
  • Compliance: bidder certificates and documents must be uploaded; non-submission leads to rejection
  • ATC: quantity/duration variation up to 25% acceptable with consent

Terms, Conditions & Eligibility

  • EMD: Not specified in the public data; bidders must adhere to EMD submission guidelines via FDR or BC
  • Payment terms: monthly bill cycle with stated supporting documents; no explicit final payment window shown
  • Delivery/Service period: scope as per ATC; 25% variation allowed pre- or post-contract issuance
  • Documentation: GST, PAN, experience certificates, financials, EMD proof, technical compliance, and OEM authorizations; mandatory to avoid rejection
  • Financial health: no liquidation or bankruptcy; bidder must provide an undertaking
  • Local presence: Service provider must have an office within the state of Gujarat (consignee location)
  • Penalties: not detailed; ATC emphasizes compliance and documentation submission

Key Specifications

  • Service category: Cleaning, Sanitation and Disinfection (indoor/outdoor)

  • Estimated contract value: ₹2,183,300

  • EMD submission via FDR or Banker’s Cheque payable to PRINCIPAL ITI MODASA

  • Monthly billing with four copies and supporting EPF/ESIC/statements

  • Financial stability guarantee for six months of salaries

  • Local Gujarat office requirement for service provider

  • Variation clause: up to 25% change in quantity/duration

Terms & Conditions

  • EMD submission through FDR or BC payable to PRINCIPAL ITI MODASA

  • Monthly bill cycle with statutory statements and payroll documents

  • Office must be located in Gujarat; local presence required

Important Clauses

Payment Terms

Monthly billing with four copies; supporting EPF, ESIC, Patrak-Y, bank salary statements; no explicit total payment term; validation via GeM contract

Delivery Schedule

Scope allows +/-25% variation prior/post contraction; ensure timely service delivery and documentation

Penalties/Liquidated Damages

Penalties not explicitly stated; ATC emphasizes compliance with monthly documentation and local office requirements

Bidder Eligibility

  • No liquidation or court proceedings against bidder

  • Must maintain an office within Gujarat state

  • Submit all mandated certificates and EMD proofs

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor , Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Outdoor

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

14

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Delivery Locations

1

Delivery Cities

Arvalli

Delivery Pincodes

383315

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Suthar Riteshkumar Nareshbhai383315,GOVT. INDUSTRIAL TRAINING INSTITUTE, MODASA MALPUR ROAD AT-MODASA DI- ARAVALLIArvalliGujarat3833159823-Frequency in each cycle : 2 Number of working days in a month : 23 Number of cycles during Contract Period : 276

Authority Records

LABOUR AND EMPLOYMENT DEPARTMENT

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Documents 5

GeM-Bidding-9559736.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documents (FDR or Banker’s Cheque or BC)

6

Technical bid documents

7

OEM authorizations (where applicable)

8

Proof of local office in Gujarat

9

EPF/ESIC compliance documents

10

Bank statements showing salary disbursement

11

ECR report with worker names highlighted

12

Salary slips and group insurance copies

13

GeM contract copy

Frequently Asked Questions

Key insights about GUJARAT tender market

What documents are required for the Sabarkantha cleaning tender in Gujarat 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof (FDR or BC), technical bid documents, OEM authorizations, and proof of a Gujarat office. Additionally, EPF/ESIC compliance papers, salary statements, and ECR reports should be provided to demonstrate payroll readiness and statutory compliance.

How is the EMD provided for this Gujarat cleaning service tender in 2026?

EMD can be provided as an FDR pledged to PRINCIPAL ITI MODASA or as Banker’s Cheque payable at Modasa. Upload scanned proof with the bid and deliver the hardcopy to the buyer within 5 days after bid end/opening. Ensure funds are verifiable and compliant with tender rules.

What are the key technical requirements for this sanitation service tender in Gujarat?

There is no BOQ; scope includes indoor/outdoor general cleaning, sweeping, mopping, and disinfection. The contract value is ₹2,183,300 with a ±25% variation allowed. A local Gujarat office is mandatory; monthly billing requires EPF/ESIC statements and payroll-related documentation.

When is the payment and monthly billing cycle for the Gujarat cleaning contract?

Monthly billing is required with four copies within 10 days after month-end. Supporting documents include EPF Patrak, ESIC Patrak, Patrak-Y, bank salary statements, EPF challan, ECR report, group insurance copies, and GeM contract copy; specific payment terms beyond timing are not detailed.

What eligibility criteria must a bidder meet for this Gujarat procurement?

Bidder must not be under liquidation or bankruptcy, maintain a Gujarat office, and upload required certificates. The contract emphasizes financial stability to cover six months of salary payments even during delays, and adherence to all statutory requirements.

What are the variation provisions to the contract quantity or duration?

A 25% variation is permitted both before and after contract issuance per the ATC. For lumpsum service contracts, the buyer may increase the scope and value by 25% with provider consent, enabling scalable service delivery in Sabarkantha.

What standards or compliance are required for sanitation services in this tender?

bidders must submit standard compliance documents; ensure EPF/ESIC adherence, group insurance, and payroll records. The tender stresses local office presence and timely, auditable monthly billing with complete statutory documentation.

How to bid for the cleaning and sanitation service tender in Sabarkantha, Gujarat?

Prepare EMD, local Gujarat office proof, GST/PAN, experience and financial documents, EPF/ESIC records, and OEM authorizations. Submit scanned proofs online with your bid, plus four hard copies of monthly bills and supporting statements post-award, while ensuring 25% variation readiness.

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