Airports Authority Of India Western Region Rangpuri Desktops Laptops Peripherals Annual Maintenance Tender 2026
Bid Publish Date
04-Jul-2026, 9:26 am
Bid End Date
25-Jul-2026, 10:00 am
EMD
₹2,12,715
Value
₹1,06,35,792
Location
Progress
Quantity
841
Bid Type
Two Packet Bid
Categories
8
Tender Overview
Airports Authority Of India, Western Region, Rangpuri, Delhi, invites bids for Annual Maintenance Service covering Desktops, Laptops and Peripherals including printers, scanners, UPS, Bio Matrix Device, and other related equipment. Estimated contract value is ₹10,635,792.34 with an EMD of ₹212,715. Location is West Delhi, Delhi 110008. Scope includes maintenance of multiple device categories under one unified service contract; no BoQ items listed. Unique aspect: broad scope across numerous device types under a single AMS framework. Tender requires adherence to buyer-added terms including quantity/duration adjustments up to 25%.
Technical Specifications & Requirements
- Categories: Annual Maintenance Service for Desktops, Laptops & Peripherals; includes Printer (Monochrome, Laser, Composite Cartridge), Multifunction Printers (Mid to High Range), Scanner, and UPS (Offline 1 KVA, Online 2 KVA), and Bio Matrix Device.
- Value: Estimated contract value ₹10,635,792.34; EMD ₹212,715.
- Variants: Service scope spans multiple device classes; no explicit performance metrics listed.
- Clause: 25% quantity or duration variation allowed at tender issue and post-issuance with acceptance by bidder.
Terms, Conditions & Eligibility
- EMD: ₹212,715 (mode not specified in data) with standard bid submission.
- Scope variation: Up to 25% adjustment in quantity or contract duration; lumpsum scope may increase with provider consent.
- Location: West Delhi, Delhi; organization: Airports Authority Of India (RHQ Rangpuri).
- Documentation: Standard bid pack with GST, PAN, experience and financials likely required; OEM authorisation implied by AMS for multi-vendor support.
Key Specifications
-
Total estimated contract value: ₹10,635,792.34
-
EMD amount: ₹212,715
-
Scope: Annual Maintenance Service for Desktops, Laptops and Peripherals including printers, MFPs, scanners, and UPS
-
Variation clause: contract quantity/duration may be increased up to 25%
-
Location: West Delhi, Delhi; Organization: Airports Authority Of India (RHQ Rangpuri)
Terms & Conditions
-
EMD amount and submission format as per bid terms
-
Up to 25% variation in quantity or duration after contract award
-
Comprehensive AMS covering multiple device categories under one contract
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard govt procurement terms per T&Cs and AMC contract norms
Delivery Schedule
Not specified in data; AMS contracts typically require service uptime and scheduled maintenance windows
Penalties/Liquidated Damages
Not specified; look for LD or performance bond terms in ATC or supplementary documents
Bidder Eligibility
-
Experience in providing annual maintenance services for desktops, laptops and peripherals
-
Financial stability to support a contract valued around ₹10.6 million
-
Ability to operate under West Delhi, Delhi jurisdictions and bidder must meet any OEM-authorization requirements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance Service - Desktops, Laptops and Peripherals - All In One PC; other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Desktop PC; other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Printer (Monochrome , Laser , Composite Cartridge ); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Multifunction Printer (Monochrome , Laser , Composite Cartridge, Mid range); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Multifunction Printer( Ink Jet , Mono and Colour, Mid Range); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Multi-function Printer (Colour , Laser , Composite Cartridge, Mid range); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Multi-function Printer (Colour , Laser , Composite Cartridge, High range); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Scanner; other , Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS( Offline 1 KVA); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - UPS (Online 2 KVA); other , Annual Maintenance Service - Desktops, Laptops and Peripherals - Bio Matrix Device; other
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110037
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ketan Shiva Rawat | 110037,Airports Authority of India Operational Offices New ATS Complex, IGI Airport , New Delhi - 110037 | New Delhi | Delhi | 110037 | 49 | - | Number of month for resident engineers : 12 Number of Resident engineers : 15 Number of technicians : 0 |
Authority Records
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Documents 4
GeM-Bidding-9517570.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for AMS on Desktops/Laptops/Peripherals
Financial statements / turnover evidence
EMD submission document (₹212,715 or equivalent)
Technical bid/compliance documents
OEM/Manufacturer authorisations (where applicable)
Any existing service certificates or IS/ISO compliance (if available)
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for Airports Authority of India AMS in West Delhi 2026
Bidders should prepare a complete bid package including GST, PAN, experience certificates, financial statements, and EMD of ₹212,715. Ensure OEM authorisations where required, and submit technical compliance documents. The scope covers Desktops, Laptops, Printers, Scanners, UPS, and Bio Matrix devices under a single AMS.
What documents are required for AAI AMS bid in Delhi 2026
Submit GST, PAN, three years of experience certificates in similar AMS, financial statements proving stability, EMD deposit receipt, technical bid document, and OEM authorisations for relevant equipment. Ensure all documents align with tender terms and ATC if provided.
What are the key technical scope items for Delhi AMS tender
AMS scope includes Desktops, Laptops & Peripherals, Printers (Monochrome/Laser/Composite), MFPs, Scanners, UPS (Offline 1 KVA, Online 2 KVA), and Bio Matrix Device, under a single service contract with potential 25% variation.
What is the EMD amount for the Delhi AMS procurement
The Earnest Money Deposit is ₹212,715. Verify acceptable payment methods and submission format in the ATC or tender terms; ensure EMD validity through bid submission and project award periods.
When will delivery/maintenance start after contract award
Delivery/start of AMS is governed by the contract schedule; the data indicates a need for ongoing maintenance rather than a single delivery. Expect a formal start date in the award letter and service-level windows aligned with site operations in West Delhi.
What are the variation rights under the 25% clause in Delhi AMS
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue and after award with bidder acceptance; for lumpsum contracts, scope expansion up to 25% requires service provider consent.
Which devices are included under the Airports Authority AMS in 2026
The AMS covers Desktops, Laptops, Printers (Monochrome/Laser/Composite), MFPs (Mid/High Range), Scanners, UPS (Offline/Online), and Bio Matrix Device. Ensure each category has service coverage under a single contract.
What are typical payment terms for government AMS contracts in Delhi
Payment terms typically follow milestone-based or monthly service invoices post verification. Bidders should confirm terms in the ATC; expect standard DGS&D-style procurement norms and compliance with GST/HSN invoicing, with appropriate schedule.
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Documents 4
GeM-Bidding-9517570.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS