Indian Army Facility Management Services for Computers & IT Equipment Supply Meghalaya 2026
Bid Publish Date
05-Sep-2026, 1:42 pm
Bid End Date
15-Sep-2026, 2:00 pm
Value
₹14,99,069
Location
Progress
Key Highlights
- • Indian Army procurement for lump-sum facility management of IT equipment
- • 50% quantity/duration flexibility at contract issue and post-issuance
- • Consumables included in contract cost for IT equipment deployment
- • Office of service provider must be located in Meghalaya (consignee state)
- • Dedicated toll-free support and escalation matrix mandatory
- • Past experience evidence acceptable in multiple forms (contracts, invoices, execution certificates)
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Product/Service: Lump-sum facility management for computers and IT equipment supply, delivery and installation with consumables included, for Hyuliang, East Khasi Hills, Meghalaya (793001). Estimated value: ₹1,499,069.00. Location: Meghalaya, with requirement for an office located in the consignee state. Scope includes procurement, installation, and service support under a single contract. Unique terms include a 50% quantity/duration flex at the time of contract issuance and post-issuance, and a dedicated/escallation framework for service support. This is a government procurement by the Indian Army under lump-sum terms.
Technical Specifications & Requirements
- Scope: Lump-sum facility management contract covering computers and IT equipment supply, delivery and installation at Hyuliang, Meghalaya.
- Consumables: Included in contract cost; bidder to provide consumables as part of service delivery.
- Estimated value: ₹1,499,069.00; no BOQ items listed.
- Service requirements: Office for service provider must be located in the consignee state; dedicated toll-free support; escalation matrix with telephone numbers.
- Flexibility: Buyer may increase or decrease contract quantity/duration up to 50%; post-issuance, increases limited to 50% with provider consent.
- Past experience evidence: Multiple acceptable documents including contracts, invoices with self-certification, execution certificates, or third-party notes.
- Delivery & installation: Not explicitly time-bound in data; scope includes installation and ongoing service.
Terms, Conditions & Eligibility
- EMD: Amount not specified in the data; bidders must comply with general terms and provide required certificates.
- Office requirement: Service provider must have an office in Meghalaya (consignee state).
- Support: Dedicated toll-free service number and escalation matrix required.
- Experience evidence: Acceptable documents include contract copies with invoices, client execution certificates, or equivalent proof.
- Contract flexibility: 50% up/down scope adjustment allowed; contractual scope may be revised with consent.
- Documentation: Upload of required certificates/documents as per bid document/ATC.
Key Specifications
-
- Product/service: Lump-sum facility management for computers and IT equipment supply, delivery and installation
-
- Location: Hyuliang, East Khasi Hills, Meghalaya
-
- Consumables: Included in contract cost
-
- Estimated value: ₹1,499,069.00
-
- Eligibility: Office in consignee state; dedicated toll-free support; escalation matrix
-
- Documentation: Proof of past experience; required certificates
-
- Flexibility: Quantity/duration may increase up to 50%
Terms & Conditions
-
50% contract quantity/duration flex at issuance and post-issuance
-
Office in Meghalaya required; dedicated toll-free support
-
Past experience evidence accepted in multiple formats
Important Clauses
Payment Terms
Not explicitly specified in data; standard government terms apply per ATC and bid document
Delivery Schedule
Not explicitly specified; scope includes delivery and installation at Hyuliang, Meghalaya
Penalties/Liquidated Damages
Not specified in data; refer to ATC for exact LD terms
Bidder Eligibility
-
Must maintain an office in Meghalaya (consignee state)
-
Must provide dedicated toll-free service support
-
Must demonstrate past experience through contract/invoice-based evidence
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Facility Management Services - LumpSum Based - computers and IT Eqpt supply, delivery and instalation; computers and other IT eqpt supply and instalation at Hyuliang; Consumables to be provided by service provider (inclusive in contract cost)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Delivery Locations
1
Delivery Cities
East Khasi hills
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | East Khasi hills | East Khasi hills | - | - | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9801859.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant similar work
Contract copies with invoices or execution certificates
Financial statements / solvency documents
OEM authorization or supplier authorization (if applicable)
Certificate of non-liability (not in liquidation or bankruptcy)
Proof of office in Meghalaya (consignee state)
Frequently Asked Questions
Key insights about MEGHALAYA tender market
How to bid for Indian Army IT equipment tender in Meghalaya 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD if required, and OEM authorizations. Provide past contracts with invoices or client certificates. Ensure an office is located in Meghalaya, and include a dedicated toll-free service line with an escalation matrix. Follow ATC terms and upload all required certificates with bid submission.
What documents are required for the facility management IT tender in Meghalaya?
Required documents include GST registration, PAN card, experience certificates, financial statements, contract copies with invoices or execution certificates, OEM authorizations if applicable, and proof of Meghalaya office. Ensure documents cover the 50% scope flexibility clause and service support details.
What are the technical scope and consumable inclusions for this IT tender?
Scope covers lump-sum facility management for computers and IT equipment supply, delivery, and installation at Hyuliang, Meghalaya, with consumables included in the contract cost. No BOQ items are listed; emphasis on complete installation and ongoing service under a single contract.
What is the eligibility criterion related to past experience for this tender?
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party release notes. Experience must demonstrate successful execution of similar services; corroborating documents should correspond to contract value as proof of capability.
What is the expected contract flex for quantity or duration in this tender?
The buyer may increase or decrease contract quantity or duration up to 50% at the time of contract issue, and post-issuance, increases are allowed up to 50% with consent from the service provider.
What are the service support requirements for bidders in Meghalaya?
Bidders must provide a dedicated toll-free number for service support and an escalation matrix with multiple contact numbers. An on-ground Meghalaya office is required, enabling timely on-site support and issue resolution.
What is the estimated value and location for this IT equipment tender?
Estimated value is ₹1,499,069.00, located in East Khasi Hills, Meghalaya (793001). The scope includes IT equipment supply, delivery, installation, and consumables under a lump-sum contract with Indian Army procurement.
What documents are rejected if missing during submission for this tender?
Missing essential certificates or documents as per bid document/ATC leads to rejection. Ensure all required documents including experience evidence, OEM authorizations, and proof of Meghalaya office are uploaded to meet eligibility and avoid disqualification.