TenderDekho Logo
GEM

ICAR Varansi sound system replacement tender 2025 ICAR DARE VARANASI Upgraded Mic & Speaker Setup

Bid Publish Date

20-Dec-2025, 4:42 pm

Bid End Date

12-Jan-2026, 11:00 am

EMD

₹25,000

Location

VARANASI , UTTAR PRADESH

Progress

Issue20-Dec-2025, 4:42 pm
Corrigendum23-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

SOUND SYSTEM

Tender Overview

The Indian Council Of Agricultural Research (ICAR) under the Department Of Agricultural Research And Education (DARE) in VARANASI, UTTAR PRADESH invites bids for Replacement of existing Mic and Sound system of Committee Hall-I with upgraded setup. The project carries an EMD of ₹25,000. Bidders must demonstrate stable financial health and avoid liquidation. The scope requires supplying non-obsolete audio-visual equipment with a minimum 7-year market life, and OEM/authorized distributor participation is permitted. A site visit is optional and at bidder expense to assess installation conditions. The tender emphasizes End User Certification alignment and malicious code safeguards within supplied hardware/software. Prospective bidders should provide evidence of prior govt sector deployments and OEM authorizations where applicable.

Technical Specifications & Requirements

  • Product category: Replacement and upgrade of Mic and Sound system for Committee Hall-I
  • Experience requirement: Minimum 3 years of regular supply to Central/State Govt or PSUs; contracts/certificates to be submitted for each year of the last 3 years
  • Standards & certifications: Ensure no end-of-life status prior to 7 years residual market life; provide OEM authorization if bidding via distributor
  • Security/compliance: Malicious code certificate required; hardware/software must be free from embedded malicious code
  • Site considerations: Optional site visit allowed; costs borne by bidder; installation at ICAR location in Varansi
  • Documentation: End User Certificate as per buyer format; GST considerations handled by bidder; specify warranty/AMC terms

Terms, Conditions & Eligibility

  • EMD: ₹25,000 payable as per tender terms
  • Eligibility: 3-year govt supply experience; OEM/distributor authorizations required
  • Documentation: End User Certificate, Malicious Code Certificate, Manufacturer Authorization where applicable
  • Delivery/Installation: Site-specific timelines to be defined; ensure compatibility with existing infrastructure and Committee Hall-I
  • Payment terms: GST handling by bidder; refund/reimbursement as per applicable GST law
  • Site visit: Optional (at bidder cost)

Key Specifications

  • Product: Replacement mic and sound system for Committee Hall-I

  • EMD amount: ₹25,000

  • Experience: minimum 3 years govt/PSU supply

  • Standards/claims: not declared end-of-life before 7-year residual market life

  • Authorisation: OEM authorization if bidding via reseller

Terms & Conditions

  • EMD of ₹25,000 required with bid submission

  • 3 years govt/PSU supply experience required

  • OEM authorization or distributor authorization mandatory

  • End User Certificate to be provided in buyer format

Important Clauses

Payment Terms

GST handling by bidder; payment/reimbursement as per applicable GST law; no responsibility on bidder for GST calculation

Delivery Schedule

Timeline to be defined post-award; delivery and installation at Committee Hall-I, ICAR, Varansi

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • 3 years govt/PSU supply experience with supporting contracts

  • OEM or authorised distributor authorization available

Past Similar Tenders (Historical Results)

5 found

Customized AMC/CMC for Pre-owned Products - Providing Installing And Testing Set Of 1) Music Sound

Sindhudurg District Panchayats

SINDHUDURG, MAHARASHTRA

Posted: 14 October 2025
Closed: 28 October 2025
GEM

Wired Discussion Units with Conference Controller,Chairman Microphone unit,Delegate Microphone unit

Indian Army

SOUTH WEST DELHI, DELHI

Posted: 10 September 2025
Closed: 25 September 2025
GEM

CONFERENCE SYSTEM CONTROLLER WITH 16 SEGMENT EQ ZONE CONTROL OPEN FREE FOR ALL,CHAIRMAN MICROPHONE

Indian Army

JODHPUR, RAJASTHAN

Posted: 18 July 2025
Closed: 6 August 2025
GEM

COMPREHENSIVE MAINTENANCE OF AUDIO VISUAL SYSTEM Repair and Maintenance of all the assests as and w

Indian Army

WEST DELHI, DELHI

Posted: 19 May 2025
Closed: 9 June 2025
GEM

Conference Controller,Chairman Microphones,Delegate Microphones,Amplifier system,Conference Speaker

Indian Army

BAREILLY, UTTAR PRADESH

Posted: 15 January 2025
Closed: 5 February 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for govt/PSU deployments (3 years minimum)

4

Financial statements or evidence of financial stability

5

EMD deposit receipt of ₹25,000

6

Technical bid documents confirming compliance with ICAR project

7

OEM authorisation or Manufacturer Authorization certificate (if bidding via distributor)

8

End User Certificate (buyer format) for End User commitments

9

Malicious Code Certificate confirming no embedded malware

10

Any other documents specified in Terms and Conditions

Corrigendum Updates

1 Update
#1

Update

23-Dec-2025

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for ICAR Varansi sound system replacement tender 2025

Bidders must meet the eligibility criteria: 3 years govt/PSU supply experience, provide OEM authorization, End User Certificate in the buyer format, Malicious Code Certificate, and submit EMD of ₹25,000. Include GST handling approach and site-visit readiness; ensure 7-year residual market life for equipment.

What documents are required for ICAR Varansi audio system bid 2025

Required documents include GST certificate, PAN, 3-year govt/PSU experience certificates, financial statements, EMD receipt, OEM authorization, End User Certificate, Malicious Code Certificate, and technical bid detailing compliance with upgrade specs and installation readiness.

What are the technical standards for ICAR Committee Hall-I upgrade

Bidders must ensure equipment is not end-of-life within 7 years, provide OEM authorization, and submit Malicious Code Certificate. While exact model specs are not provided, compliance with general audio-visual upgrade norms and OEM warranties should be demonstrated.

When is the EMD required for the ICAR procurement in Varansi

EMD of ₹25,000 is required with the bid submission. Submit the receipt or online payment confirmation along with the bid to comply with all eligibility checks and ensure bid validity.

What are the delivery terms for ICAR Varansi sound upgrade

Delivery/installation timeline to be defined after contract award. Bidder should plan installation at Committee Hall-I and coordinate with ICAR for site readiness; optional site visit is allowed at bidder’s expense.

What is required in OEM authorization for this tender

Provide Manufacturer Authorization certificate listing OEM name, address, email, and phone; applicable when bidding through an authorized distributor. This ensures product provenance and post-purchase support.

How to ensure GST compliance in ICAR Varansi tender

Bidders must self-check GST applicability; ICAR will reimburse GST per actuals or applicable rates, up to the quoted GST percentage. Maintain proper tax invoices and GST registrations in bids.

What happens if equipment is declared obsolete by OEM

Bid offers must include equipment with at least 7 years residual market life; if OEM marks obsolescence earlier, the bid could be disqualified or require substitution with compliant items from the same category.