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Indian Army Ajmer Procurement of Key In Out Register and Related Stationery 2026 - ISI 550 Compliant Supplies Tender

Bid Publish Date

01-Jan-2026, 7:24 pm

Bid End Date

12-Jan-2026, 8:00 pm

Location

AJMER , RAJASTHAN

Progress

Issue01-Jan-2026, 7:24 pm
AwardPending
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Quantity

14

Category

Key In Out Register

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% quantity flex in purchase orders and during contract duration
  • • Delivery period calculation from last original order date with minimum 30 days extension
  • • Category includes Key In Out Register, Log Book, Document File Folder, Gate Pass of Vehicle Book, Ready Procedure Book
  • • No published start/end dates or estimated value; confirm with procurement team
  • • 5-item BOQ with N/A quantities indicates administrative stationery scope
  • • No technical standards listed; prepare to meet standard government stationery durability

Categories 2

BOOK ROLL MILL

Tender Overview

The Indian Army in Ajmer, Rajasthan invites bids for a bundle of simple administrative products including Key In Out Register, Log Book, Document File Folder, Gate Pass of Vehicle Book, and Ready Procedure Book as part of the 2026 procurement cycle. Although start/end dates are not disclosed and item-level values are not specified, the 5-item BOQ indicates a modest, stationery-focused scope with broad usage across military administrative functions. A key differentiator is the explicit option clause allowing quantity changes up to 25% during contract execution, with delivery timing linked to the original order. This tender emphasizes supply of essential office and documentation materials for routine operations in Ajmer.

Technical Specifications & Requirements

  • No technical specifications are published; bidders should rely on standard stationery quality for registers, log books, folders, and procedure books.
  • Items likely align with generic government procurement categories for administrative stationery.
  • Providers should prepare to supply standard office stationery within typical durability and binding norms.
  • Since BOQ items are listed as N/A, focus on ensuring consistent formats, page counts, and binding quality suitable for long-term field use.
  • Submission should demonstrate capability to deliver multiple line items, with consistent product labeling and packaging suitable for military stores.
  • The clause allows quantity variation up to 25% and requires readiness to adapt delivery timelines as per extension rules.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid quantity at contract placement and during currency at contracted rates.
  • Delivery Period: Calculated from the last date of the original delivery order; minimum adjustment time is 30 days if extended.
  • Bidders must comply with option clause and delivery-time adjustments as specified.
  • The document provides no start/end dates, no estimated value, and no EMD amount; bidders should verify with Army procurement for these specifics.

Key Specifications

  • Product/service names: Key In Out Register, Log Book, Document File Folder, Gate Pass of Vehicle Book, Ready Procedure Book

  • Quantities: Not specified in BOQ (N/A)

  • Estimated value: Not disclosed

  • Experience: Government/military stationery supply experience recommended

  • Standards/Testing: Not specified

Terms & Conditions

  • 25% quantity increase/decrease right at contract placement and during currency

  • Delivery period tied to original order date with minimum 30-day extension

  • No explicit start/end dates, no EMD amount disclosed in tender text

Important Clauses

Payment Terms

Not specified in provided terms; verify with procurement for advance/milestone payments

Delivery Schedule

Calculated from last date of original delivery order; additional time follows (Increase/Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not detailed in the tender; confirm LOA penalties or LD rates with Army

Bidder Eligibility

  • Experience supplying administrative stationery to defense or government entities

  • Demonstrated financial capacity to handle small-to-medium value orders

  • Tax and compliance documents current (GST, PAN, etc.)

Past Similar Tenders (Historical Results)

5 found

Office File,Case File,Book Talley,Scrap Book,Key Register,Secure Station Book,Liberty Book,Binding

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Posted: 3 September 2025
Closed: 13 September 2025
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Posted: 18 December 2025
Closed: 29 December 2025
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NICOBAR, ANDAMAN & NICOBAR

Posted: 26 July 2025
Closed: 16 August 2025
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Indian Army

Posted: 14 June 2025
Closed: 5 July 2025
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Central Coalfields Limited

BOKARO, JHARKHAND

Posted: 16 February 2025
Closed: 26 February 2025
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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Key In Out Register For office use 1 nos icmo1 15
2 Log Book For office use 1 nos icmo1 15
3 Document file folder For office use 2 nos icmo1 15
4 Gate pass of veh book For office use 5 nos icmo1 15
5 RDY Procedure book For office use 5 nos icmo1 15

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in supplying administrative stationery to government/military

4

Financial statements for last 2-3 years

5

EMD/Security deposit details (as applicable by Army)

6

Technical bid documents or compliance certificates (if requested)

7

OEM authorizations or supplier endorsements (if required by terms)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Key In Out Register tender in Ajmer Rajasthan?

To bid, confirm eligibility for government stationery supply, provide GST and PAN, supply experience certificates, and submit any OEM authorizations. Since the BOQ shows N/A items, emphasize on uniform binding, durability, and packaging suitable for military stores. Ensure you can meet option clause delivering up to 25% more quantity.

What documents are required for administrative stationery tender in Ajmer?

Submit GST registration, PAN, financial statements, experience certificates for government/military supply, EMD details if applicable, and technical bid documents. Include any OEM authorizations if requested and proof of prior defense-related supply experience to strengthen eligibility.

What are the delivery extensions for quantity variations in this Army tender?

Delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.

Which products are covered under the Ajmer Army procurement 2026?

The procurement encompasses administrative stationery items: Key In Out Register, Log Book, Document File Folder, Gate Pass of Vehicle Book, and Ready Procedure Book. Ensure compliant, durable, field-suitable formats and packaging.

What standards or specifications are required for the tender in Ajmer?

No explicit standards are listed in the tender text. Prepare suppliers’ compliance with standard government stationery durability expectations and ensure consistent labeling, binding quality, and packaging suitable for military stores.

When is the tender delivery window and payment terms for this procurement?

The tender text does not specify dates or fixed payment terms. Coordinates with Indian Army procurement to confirm delivery milestones, potential advance payments, and milestone/LD penalties if delivery delays occur.