Department Of Higher Education Madhya Pradesh Barwani Laptops, All-in-One PCs & Interactive Panels Tender 2026
Bid Publish Date
08-Sep-2026, 7:29 pm
Bid End Date
18-Sep-2026, 9:00 pm
Location
Progress
Key Highlights
- • Contract quantity flexibility: +25% during contract execution with extended delivery rules
- • Mandatory Data Sheet alignment with offered products to avoid rejection
- • One-year govt supply experience prerequisite for bidder or OEM
- • Three-year turnover validation using audited statements or CA certificate
- • Scope: Supply, Installation, Testing and Commissioning of laptops, all-in-one PCs, interactive panels, and MFPs
- • No explicit EMD amount disclosed in public data
- • Delivery period linked to original and extended delivery timelines
- • OEM turnover criteria apply; ensure OEM is capable of meeting government procurement demands
Tender Overview
The Department Of Higher Education Madhya Pradesh, Barwani (451447) seeks procurement of Entry and Mid Level Laptop - Notebook (Q2), All in One PC (V2) (Q2), Interactive Panels with CPU (Q2), and A4 and Legal Size Multifunction Printer (MFP) (Q2). Estimated value and EMD are not disclosed; scope covers supply, installation, testing, and commissioning of the listed electronics, with quantity adjustments allowed up to 25% during contract execution. Data Sheet alignment with offered products is mandatory to prevent bid rejection. The tender emphasizes prior govt supply experience and OEM turnover criteria as critical selection levers. Unique aspect includes multi-product category across education department procurement in Madhya Pradesh.
Technical Specifications & Requirements
- No explicit product specs available in the tender data; bidders must rely on Data Sheet uploaded with bid and ensure alignment with offered models.
- Required scope includes Supply, Installation, Testing, and Commissioning (SITC) of the listed hardware.
- Experience requirement: Bidder or OEM to have regularly manufactured and supplied similar category products to Central/State Govt or PSU for 1 year prior to bid opening, with contract copies to support prior quantities.
- Turnover criteria: Minimum average annual turnover over last three financial years; auditors’ certificates or CA certificates required as evidence.
- Data Sheet conformity is critical to avoid rejection due to parameter mismatch.
Terms, Conditions & Eligibility
- Option to adjust bid quantity by up to 25% during contract and currency; delivery period aligns with last order date and extended calculation rules.
- Data Sheet must match product specifications; mismatch can lead to bid rejection.
- Turnover criteria for bidder and OEM (as specified in bid document); provide audited balance sheets or CA certificates.
- Scope includes SITC; ensure compliance with OEM turnover and government procurement norms.
Key Specifications
-
Product category: Entry/mid level laptops, All-in-One PCs (Q2), Interactive panels with CPU, A4 & Legal MFPs (Q2)
-
Scope: Supply, Installation, Testing and Commissioning (SITC)
-
Experience: 1 year govt/PSU supply history for bidder or OEM
-
Turnover: Minimum average annual turnover over last 3 financial years (as per bid doc)
-
Data Sheet: Must align with offered products; mismatch risks rejection
Terms & Conditions
-
EMD amount not disclosed in provided data; verify in official bid document
-
Quantity adjustments permitted up to 25% during contract and currency
-
Data Sheet conformity is mandatory; mismatch leads to bid rejection
Important Clauses
Payment Terms
Payment terms not disclosed in provided data; verify in bid document; expected SITC terms may apply
Delivery Schedule
Delivery period linked to last date of original order; extension calculations based on (increased quantity ÷ original quantity) × original delivery period
Penalties/Liquidated Damages
No explicit LD details provided; check tender terms for penalties on late delivery or non-conformity
Bidder Eligibility
-
1 year govt/PSU supply experience for similar category products
-
Minimum average turnover over last 3 financial years (as per bid document)
-
Data Sheet alignment with offered products; no parameter mismatch
Tender Data
Bid Details
Quantity
4
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
10
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , All in One PC (V2) (Q2) , Interactive Panels with CPU (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Barwani
Delivery Pincodes
451551
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ravindra Singh Chouhan | 451551,NMDC I Floor BARWANI | Barwani | Madhya Pradesh | 451551 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9865280.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing govt/PSU supply
Audited financial statements or CA certificate indicating turnover
Data Sheet uploaded with bid; product conformity documentation
OEM authorization letters (if bidding through reseller)
Technical bid documents and any ISI/ISO certifications if specified
Tender-specific EMD deposit proof (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for laptops and interactive panels tender in Barwani MP 2026
Bidders must submit GST, PAN, experience certificates, audited turnover, and OEM authorizations; upload Data Sheet showing conformity with offered models; demonstrate at least 1 year govt/PSU supply experience; ensure SITC scope is clearly defined; follow 25% quantity option clause and delivery terms.
What documents are required for MP Higher Education electronics tender
Required documents include GST registration, PAN, audited financial statements or CA certificate for turnover, experience certificates of govt/PSU supply, Data Sheet, OEM authorization if bidding via reseller, and technical bid documents; EMD proof if applicable must be provided.
What are the technical specifications for interactive panels in this MP tender
The tender data lacks explicit specs; bidders must rely on Data Sheet uploaded with bid; ensure panel size, CPU integration, connectivity, and warranty are defined in Data Sheet and match offered model specifications.
When is the delivery deadline and how to handle quantity increases
Delivery period commences from last date of original delivery order; if quantities increase, extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the turnover requirements for bidder and OEM in MP education tender
Bidder and OEM must meet minimum average annual turnover over the last 3 financial years as specified in the bid document; provide audited balance sheets or CA certificates showing turnover figures for the relevant periods.
How to ensure Data Sheet conformity to avoid bid rejection
Upload the Data Sheet with the bid and cross-verify every parameter against the offered product; any unexplained mismatch of technical parameters can lead to rejection; ensure all listed specs are fully aligned.
What scope of supply is included for the MP procurement
Scope includes Supply, Installation, Testing and Commissioning of laptops, all-in-one PCs, interactive panels, and MFPs; ensure services are integrated within the bid price as required.