Indian Statistical Institute Fixed Computer Workstation Tender 2025 – 3-Year OEM Warranty & 25% Quantity Flexibility
Progress
Tender Overview
Organization: Indian Statistical Institute; Product: fixed computer workstation; Estimated Value: ₹180,000; Scope: supply of goods only; Location: not specified; Delivery terms: not disclosed; Key differentiator: 25% quantity variation allowed during contract; Warranty: 3 years from final acceptance or after installation/comissioning; GST: GST invoice and GST portal payment screenshot required. This tender emphasizes vendor reliance on OEM support with registered Indian after-sales service, and installation/training/maintenance capacity to service consignees nationwide. Unique clause: option to adjust quantity up to 25% during and after the original delivery period at contracted rates.
Technical Specifications & Requirements
- Scope of Supply: Only supply of Goods; no additional services included.
- Warranty: 3 years from date of final acceptance or completion of installation; OEM warranty certificates required on delivery.
- OEM/Authorized Seller: Imported products must have a registered Indian office for after‑sales service; submit certificate.
- Service Capability: Seller must demonstrate an established Installation, Commissioning, Training, Troubleshooting and Maintenance network within India; list service centers near consignee destinations.
- GST Compliance: Upload scanned GST invoice on GeM and provide GST portal payment screenshot.
- Standards/Certifications: Not specified; emphasis on OEM authorization and after-sales framework.
- Delivery & Installation: Details not provided; terms indicate coordination with consignee location and installation scope if included in bid.
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should anticipate standard GeM/agency requirements and confirm during bid.
- Delivery Window: Delivery period terms derive from option clause extending up to the original contract period, with minimum 30 days for extra quantity; triggers when quantity changes are exercised.
- Payment: Payment terms not stated; bidders should align with GeM/IS I norms and confirm advance/against-delivery payments in bid response.
- Warranty/Support: 3-year warranty, post-sales service in India; provide OEM certificates at delivery.
- Documentation: Submit OEM authorization, GST certificate, PAN, experience certificates, financials; ensure GST invoice submission and GST portal screenshots.
- Other Clauses: The purchaser reserves the right to adjust quantities by up to 25% and to extend delivery time proportionally; compliance with these terms is mandatory.
Key Specifications
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- Product: Fixed computer workstation
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- Scope: Only supply of Goods
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- Warranty: 3 years from final acceptance or post-installation
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- OEM/Authorized Seller: Must have registered India office for after-sales service
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- Service network: installation, commissioning, training, troubleshooting, maintenance in India
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- GST compliance: upload GST invoice on GeM and provide GST portal payment screenshot
Terms & Conditions
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Quantity may be increased/decreased by up to 25% during contract with same rates
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3-year warranty from acceptance or post-installation; OEM certificates required
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Imported products require Indian registered OEM/authorized service presence
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GST invoicing and GST portal payment screenshot mandatory
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Supply scope limited to Goods; installation/training may be scope-dependent
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Deliveries and extensions governed by original delivery period with minimum 30 days
Important Clauses
Payment Terms
Not explicitly specified; bidders should confirm GeM/ISI terms and ensure GST invoice submission with payment per portal guidelines.
Delivery Schedule
Option clause allows up to 25% quantity variation; delivery period adjusts proportionally with minimum 30 days for added quantity.
Penalties/Liquidated Damages
Not specified; bidders should seek clarity in bid response regarding LDs or penalties if delivery slips.
Bidder Eligibility
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Experience in supplying fixed computer workstations in government or large institutional projects
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Demonstrated OEM authorization for Indian after-sales support
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Compliance with GST invoicing and GeM portal submission requirements
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BANDHU4U SERVICES PRIVATE LIMITED Under PMA | Make : hp Model : HP Z1 Twr G9 i9 14900 Win11P 6411 A400 27" | 21-12-2025 21:40:31 | |
| 2 | DHARAM AGENCIES Under PMA | Make : Dell Model : Dell Precision 3680 Tower | 27-12-2025 17:42:50 | |
| 3 | GURUKUL Under PMA | Make : hp Model : HP Z2 Twr G9 i7 14700 Win11P 3211 RTX A1000 27" | 28-12-2025 11:02:54 | |
| 4 | HLBS TECH PRIVATE LIMITED Under PMA | Make : HLBS Model : HLBS CMW1000T | 27-12-2025 16:59:30 | |
| 5 | SPECTRA TECHNOLOGIES (INDIA) PRIVATE LIMITED Under PMA | Make : NETBYTES Model : SWS1 (7016220) | 29-12-2025 10:42:44 | |
| 6 | WIMAX Under PMA | Make : Dell Model : Dell Precision 3680 Tower | 29-12-2025 07:37:09 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | WIMAX Under PMA | Item Categories : Fixed Computer Workstation | |
| L2 | HLBS TECH PRIVATE LIMITED (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Fixed Computer Workstation | |
| L3 | SPECTRA TECHNOLOGIES (INDIA) PRIVATE LIMITED (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Fixed Computer Workstation | |
| L4 | BANDHU4U SERVICES PRIVATE LIMITED Under PMA | Item Categories : Fixed Computer Workstation | |
| L5 | DHARAM AGENCIES Under PMA | Item Categories : Fixed Computer Workstation |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fixed Computer Workstation (Q2)
Authority Records
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Documents 3
GeM-Bidding-8730764.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
OEM authorization / Authorized Seller certificate
3-year warranty certificate from OEM
Experience certificates (similar fixed computer workstation supply)
Financial statements (latest)
GST invoice sample and GST portal payment screenshot
Technical compliance documents (if any)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for fixed computer workstation tender in IS I 2025?
Bidders should prepare OEM authorization, GST certificate, PAN, experience certificates, and financials; ensure GST invoice on GeM and include OEM warranty details. The contract allows a 25% quantity variation and requires a 3-year warranty from acceptance or installation.
What documents are required for Indian Statistical Institute workstation bid 2025?
Submit GST certificate, PAN, OEM/authorized seller certificate, 3-year OEM warranty, experience certificates, financial statements, and GST invoice sample with GST portal payment screenshot; include service capability details for installation/training in India.
What are the technical requirements for OEM warranty and service in this tender?
Warranty is 3 years from final acceptance or post-installation; provide OEM warranty certificates at delivery; demonstrate established service centers in India for installation, commissioning, training, and maintenance; ensure availability of after-sales support nationwide.
What is the impact of quantity variation on delivery in this tender?
The purchaser may increase/decrease quantity by up to 25% at contract rates; delivery time adjusts using the formula (additional quantity/original quantity) × original delivery period, with a mandatory minimum of 30 days.
What are the GST invoicing requirements for the GeM portal?
Bidders must upload a scanned GST invoice on GeM and attach a screenshot confirming payment of GST from the GST portal; ensures compliance with tax reporting and procurement transparency.
What qualifies as eligible after-sales service for imported workstation products?
Imported products must have an Indian registered OEM or authorized seller with an in-country after-sales service presence; provide certificate proving domestic service capability and response time for maintenance.
When does installation and commissioning affect warranty in this tender?
Warranty commences from the date of final acceptance or post-installation/commissioning completion; if installation is within scope, warranty starts after successful commissioning at the consignee location.
What are the key submission requirements for GST and invoicing in this procurement?
Submit GST registration, a GST-compliant invoice on GeM, and a portal screenshot confirming GST payment; ensure alignment with IS I procurement and tender terms for timely payment processing.