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Indian Army Department of Military Affairs Poplin Whit Lifts PTS Sports APTC Maroon Soles Leather Procurement Tender 2025

Bid Publish Date

24-Oct-2025, 9:40 pm

Bid End Date

04-Nov-2025, 1:00 pm

EMD

₹2,56,985

Location

UDHAMPUR , JAMMU AND KASHMIR
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Progress

RA
Issue24-Oct-2025, 9:40 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

4966

Category

PTS Sports

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorization mandatory for distributors
  • • Technical standards: No explicit standards listed; conform to Defence procurement norms
  • • Special clauses: 50% quantity increase/decrease option; extended delivery period formula
  • • Eligibility: Must be registered/empanelled with Defence Orgs/Ordnance Depots
  • • Warranty/AMC: Not specified in provided data
  • • Penalties/LD: Not specified in provided data
  • • Delivery: Delivery period tied to original order date with option-based adjustments
  • • Payment terms: GST handling by bidder; EMD amount specified

Categories 3

SUPPLY OF WOVEN SHIRTING SPORTS WEAR SCHOOL UNIFORMS

Tender Overview

The procurement is organized by the Indian Army under the Department Of Military Affairs for multiple leather footwear components including Poplin Whit, Lifts, PTS Sports, APT C Maroon, and Soles Leather. The tender lists an EMD of ₹256,985 and a 5-item BOQ with unspecified item details, indicating a broad supply of footwear-related items rather than a single SKU. The contract requires registration with the Defence Organisation/Depot for eligibility, and includes an option clause allowing quantity adjustments up to 50%, with delivery timelines tied to the original order dates. This tender emphasizes supplier credibility, OEM authorization, and strict confidentiality via an NDA. Overall, the procurement targets authorized suppliers with established Defence compliance and the ability to scale orders under variable demand.

Technical Specifications & Requirements

  • No explicit technical specs provided in the public data; bidders should rely on BOQ context to infer footwear components categories (Poplin Whit, Lifts, PTS Sports, APTC Maroon, Soles Leather).
  • EMD amount: ₹256,985; bidders must ensure funds are ready and valid for submission.
  • Mandatory manufacturer authorization for OEM/distributor: provide OEM/Original Service Provider details (name, designation, address, email, phone).
  • NDA to be submitted on bidder letterhead; prohibits disclosure of contract specifics.
  • Registration/Empanelment: must be registered with Defence Organisation/Ordnance Depot as of bid opening date.
  • Quantity option clause allows ±50% variation with adjusted delivery time formula; bidders must plan capacity for scale.
  • GST considerations: bidder to handle GST; reimbursement as per actuals or lower applicable rate, within quoted GST percentage.

Terms, Conditions & Eligibility

  • EMD: ₹256,985; refundable as per tender terms.
  • GST: vendor bears GST calculation; reimbursement as per actuals or applicable rates.
  • Documentation for vendor code creation: PAN, GSTIN, cancelled cheque, EFT mandate.
  • OEM authorization required when bidding via authorized distributors/service providers.
  • NDA mandatory; non-disclosure breach consequences apply.
  • Delivery: based on original delivery order; extended time formula provided for option quantity changes.
  • Registration with Defence/Ordnance Depot mandatory; bid opening date registration status must be verified.
  • Delivery/Payment specifics not fully disclosed; bidders should prepare for standard government procurement terms and ensure compliance with all terms.

Key Specifications

  • Total Items: 5 (N/A details in BOQ)

  • EMD amount: ₹256,985

  • Delivery option: +/- 50% quantity adjustment

  • Registration: Defence Organisation/Ordnance Depot empanelment required

  • NDA: mandatory for all bidders

  • GST handling: bidder bears GST; reimbursement as actuals or lower rate

Terms & Conditions

  • EMD of ₹256,985 required with bid

  • 50% quantity variation allowed under option clause

  • Defence/Ordnance Depot registration must be current

  • OEM authorization mandatory for distributors

Important Clauses

Payment Terms

GST to be handled by bidder; reimbursement as actuals or lower rate; payment terms aligned to government norms

Delivery Schedule

Delivery begins from last delivery order date; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should rely on standard government LD terms

Bidder Eligibility

  • Must be registered/empanelled with Defence Organisation/Ordnance Depot at bid opening

  • Not under liquidation or court receivership; provide undertaking

  • OEM authorization when bidding via authorized distributors

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Poplin Whit , Lifts , PTS Sports , APTC Maroon , Soles Leather

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-8503700.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

Poplin Whit

CE 8405-001708 SHIRT POPLIN WHIT OPEN FR R.C ON POC S/1

185 nos Delivery: 45 days
#2

Lifts

CD 8335-000075 LIFTS S/6

279 prs Delivery: 45 days
#3

PTS Sports

CD KND/NIV/CL2/254 PT SHOES (SPORTS FOOTWEAR) SIZE -9

3,947 prs Delivery: 45 days
#4

APTC Maroon

CH 8415-001016 TRACK SUIT BLOUSE APTC MAROON S/SMALL

270 nos Delivery: 45 days
#5

Soles Leather

CD 8335-000081 SOLES LEATHER HALF PLAIN S/2

285 prs Delivery: 45 days

Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

OEM Authorization/Manufacturer Authorization (if bidding through distributor)

6

Non-Disclosure Declaration on bidder letterhead

7

Vendor code creation documents (as applicable)

Reverse Auction Schedule

Completed

Start

12-Nov-2025, 7:00 pm

End

13-Nov-2025, 7:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
G.S.N. ASSOCIATES   Under PMA
-03-11-2025 17:46:36
2
GLOBAL PACT   Under PMA
-04-11-2025 11:10:55
3
HARJIT ENTERPRISES   Under PMA
-03-11-2025 18:10:40
4
HORIZON DISTRIBUTORS   Under PMA
-03-11-2025 18:36:58
5
MOD ENTERPRISES   Under PMA
-03-11-2025 13:55:36

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1G.S.N. ASSOCIATES(MII)   Under PMA Winner ₹51,04,470Item Categories : Poplin Whit,Lifts,PTS Sports,APTC Maroon,Soles Leather
L2MOD ENTERPRISES (MII)   Under PMA₹51,40,069Item Categories : Poplin Whit,Lifts,PTS Sports,APTC Maroon,Soles Leather
L3HARJIT ENTERPRISES (MII)   Under PMA₹51,56,232Item Categories : Poplin Whit,Lifts,PTS Sports,APTC Maroon,Soles Leather

🎉 L1 Winner

G.S.N. ASSOCIATES(MII)   Under PMA

Final Price: ₹51,04,470

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid in Indian Army footwear tender 2025 with OEM authorization?

To participate, ensure you are registered with Defence Orgn/Ordn Depot, submit OEM authorization, PAN, GSTIN, cancelled cheque, and EFT mandate, along with NDA. The EMD is ₹256,985; include it with bid. Ensure GST handling alignment and confidentiality per terms.

What documents are required for Army procurement vendor code creation?

Prepare PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and NDA. If bidding through an authorized distributor, attach OEM authorization with complete contact details. Ensure supplier is not under liquidation and provide a formal undertaking.

What is the delivery flexibility for quantity changes in this tender?

The purchaser may adjust quantities by ±50% at contract placement and during the contract, with delivery time calculated as (Increase/Original) × Original days, minimum 30 days. Plan production to handle scalable orders without disruption.

What is the EMD amount and payment terms for this Army tender?

EMD is ₹256,985. GST is handled by the bidder; reimbursement follows actuals or the lower applicable rate. Payment terms align with standard government processes; ensure bid includes proper EMD submission and GST compliance details.

What registration is required to participate in Defence procurement tender?

Registration with Defence Organisation/Ordnance Depot is mandatory as of bid opening. If not registered, bidders should complete enrollment before bid opening and provide certification of registration in the bid documents.

Are there any NDA requirements for the Army footwear bid 2025?

Yes, a Non-Disclosure Declaration must be on the bidder's letterhead. It prohibits disclosure of contract details, specifications, and plans; breach may trigger legal action per applicable rules.

What items comprise the BOQ in this Indian Army tender 2025?

The BOQ lists 5 items with N/A quantities and units; bidders should reference item descriptions in the tender package and prepare for multi-line footwear components including Poplin Whit, Lifts, PTS Sports, APTC Maroon, and Soles Leather.

How to ensure eligibility without specified delivery deadlines in the tender?

Confirm DEF/Ordnance Depot empanelment status, provide necessary documentation (PAN, GST, EFT), and prepare for the option quantity clause. Align production planning with the extended delivery framework to avoid penalties.

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