Indian Army Procurement Tender for Multifaceted Event Supplies in Assam 2026 | ISI/AAA-TRTL Compliance & Govt Sourcing
Progress
Key Highlights
- • OEM/Authorized Seller requirement with complete contact and authorization details
- • Data Sheet alignment: exact product specifications vs bid submission
- • 1 year govt sector experience with relevant category products (contracts to be provided)
- • Option clause enabling ±25% quantity change and corresponding delivery recalculation
- • Imported items require India-based after-sales service certificate
- • Mandatory NDA and EFT mandate submission with bid
Tender Overview
The Indian Army (Department Of Military Affairs) seeks a comprehensive supply and services package for event and sports-related requirements in TINSUKIA, ASSAM 786125. The scope spans A4 colour fliers, posters, banners (framed and frameless), jersey polyester, participant medals, cones, plastic whistles with lanyards, stitched leather footballs, football nets, medic kits with tablets, ice packs, refreshments during matches, rental loudspeakers, 250 W amplifiers, microphones, LED walls, and football ground maintenance, plus photo/video coverage. The contract contemplates flexible quantity adjustments up to 25% at contracted rates, and extended delivery windows aligned to the period following the original delivery order. An emphasis on OEM/authorized sourcing and data-sheet alignment with technical parameters is evident. Unique scope features include a mix of physical goods, rental services, and on-ground event support, all under single-bid governance.
Technical Specifications & Requirements
- Product categories: A4 colour prints, posters, banners (framed/non-framed), polyester jerseys, medals with ribbons, safety cones, plastic whistles with lanyards, leather footballs, football nets, medical kit boxes with tablets, ice-pack boxes with zip, refreshment provisioning, rental audio-visual gear (loudspeakers, 250 W amplifiers, microphones, LED walls), stadium maintenance, and photo/video cover.
- Data sheet requirement: upload product data sheets; ensure parameters match bid offerings; mismatch can lead to rejection.
- OEM/Authorisation: where distributors bid, provide OEM authorization with complete contact details. Imported items require India-based after-sales support certificate.
- Experience baseline: 1 year of manufacturing/supply of similar category products to govt bodies; provide contracts as evidence.
- Document prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate; NDA declaration; bank-backed financial standing.
- Delivery and option clause: quantity can change up to 25% during contract with extended time calculations.
Terms, Conditions & Eligibility
- EMD/Payment: not disclosed in data; bidders must satisfy standard govt practice; submit applicable security deposits as per T&C.
- Delivery timeline: delivery window linked to the last date of the original order; option-driven time extension formula applies.
- Financial eligibility: bidder should not be in liquidation or bankruptcy; provide undertaking.
- NDAs: mandatory non-disclosure certificate on bidder head.
- Vendor code creation: require PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment essential.
- OEM authorization: supply chain must include OEM/Original Service Provider details if using authorized distributors.
Key Specifications
-
A4 size colour posters and banners (framed and frameless)
-
Polyester jerseys; stitched leather footballs; football nets
-
Medals with ribbons; cones; plastic whistles with lanyards
-
Medic kit boxes with tablets; ice packs in plastic zipper boxes
-
Refreshments provision; rental loudspeakers (250 W), microphones, LED walls
-
Ground maintenance and photo/video cover services
Terms & Conditions
-
Delivery window adjustable by 25% quantity change with math-based extension
-
OEM authorization and data-sheet verification are mandatory
-
NDA, GSTIN/PAN and EFT mandate required with bid submission
Important Clauses
Payment Terms
Standard govt practice; exact terms to be provided in bid documents; EMD/security deposit applicable
Delivery Schedule
Delivery starts after last date of original delivery order; extended period calculations apply for added quantity
Penalties/Liquidated Damages
Penalties/LD not explicitly listed; refer to standard Govt DMA clauses in final bidding
Bidder Eligibility
-
1 year govt sector supply experience in relevant categories
-
Not under liquidation or bankruptcy; requires undertaking
-
OEM authorization for non-OEM bids; data-sheet alignment
Tender Data
Bid Details
Quantity
1058
Category
Fliers A4 size Colour with good quality
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Fliers A4 size Colour with good quality , Posters Size , Banners with frame , Banners without frame , Jersey Polyester , Medals with Ribbons for participants , Marker Cones , Plastic Whistle with Lanyard , Football Stitched Leather , Football Net , Medi Kit Box will Containing Tablets , Ice Packs Box with Plastic Zipper , Refreshment to Players During Matches , Loudspeaker on Rental , 250 W Amplifier on Rental , Microphone on Rental , LED Wall on Rental , Maintenance of Football Ground , Photo and Videography Cover
Delivery Details
Max Delivery Days
18
Delivery Locations
1
Delivery Cities
TINSUKIA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | TINSUKIA | TINSUKIA | - | - | 500 | 18 | - |
Authority Records
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Documents 4
GeM-Bidding-9619754.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
19 Items Sign in to view GEM price trends Sign in for GEM prices
Fliers A4 size Colour with good quality
Fliers A4 size Colour with good quality
Posters Size
Posters Size
Banners with frame
Banners with frame
Banners without frame
Banners without frame
Jersey Polyester
Jersey Polyester
Medals with Ribbons for participants
Medals with Ribbons for participants
Marker Cones
Marker Cones
Plastic Whistle with Lanyard
Plastic Whistle with Lanyard
Football Stitched Leather
Football Stitched Leather
Football Net
Football Net
Medi Kit Box will Containing Tablets
Medi Kit Box will Containing Tablets
Ice Packs Box with Plastic Zipper
Ice Packs Box with Plastic Zipper
Refreshment to Players During Matches
Refreshment to Players During Matches
Loudspeaker on Rental
Loudspeaker on Rental
250 W Amplifier on Rental
250 W Amplifier on Rental
Microphone on Rental
Microphone on Rental
LED Wall on Rental
LED Wall on Rental
Maintenance of Football Ground
Maintenance of Football Ground
Photo and Videography Cover
Photo and Videography Cover
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Fliers A4 size Colour with good quality | Fliers A4 size Colour with good quality | 500 | nos | kiran.p | 18 | |
| 2 | Posters Size | Posters Size | 400 | nos | kiran.p | 18 | |
| 3 | Banners with frame | Banners with frame | 9 | nos | kiran.p | 18 | |
| 4 | Banners without frame | Banners without frame | 5 | nos | kiran.p | 18 | |
| 5 | Jersey Polyester | Jersey Polyester | 30 | nos | kiran.p | 18 | |
| 6 | Medals with Ribbons for participants | Medals with Ribbons for participants | 30 | nos | kiran.p | 18 | |
| 7 | Marker Cones | Marker Cones | 15 | nos | kiran.p | 18 | |
| 8 | Plastic Whistle with Lanyard | Plastic Whistle with Lanyard | 11 | nos | kiran.p | 18 | |
| 9 | Football Stitched Leather | Football Stitched Leather | 10 | nos | kiran.p | 18 | |
| 10 | Football Net | Football Net | 2 | nos | kiran.p | 18 | |
| 11 | Medi Kit Box will Containing Tablets | Medi Kit Box will Containing Tablets | 1 | nos | kiran.p | 18 | |
| 12 | Ice Packs Box with Plastic Zipper | Ice Packs Box with Plastic Zipper | 20 | nos | kiran.p | 18 | |
| 13 | Refreshment to Players During Matches | Refreshment to Players During Matches | 4 | days | kiran.p | 18 | |
| 14 | Loudspeaker on Rental | Loudspeaker on Rental | 4 | days | kiran.p | 18 | |
| 15 | 250 W Amplifier on Rental | 250 W Amplifier on Rental | 4 | days | kiran.p | 18 | |
| 16 | Microphone on Rental | Microphone on Rental | 4 | days | kiran.p | 18 | |
| 17 | LED Wall on Rental | LED Wall on Rental | 1 | day | kiran.p | 18 | |
| 18 | Maintenance of Football Ground | Maintenance of Football Ground | 4 | days | kiran.p | 18 | |
| 19 | Photo and Videography Cover | Photo and Videography Cover | 4 | days | kiran.p | 18 |
Categories
23
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Data Sheet of offered products
OEM Authorization Form/Certificate with complete details
Non-Disclosure Declaration Certificate on bidder letter head
Evidence of govt/PSU contracts for past 1 year
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Indian Army event supplies tender in Assam 2026
Bid submission requires PAN, GSTIN, cancelled cheque, EFT mandate, NDA, and OEM authorization if applicable. Upload product data sheets and ensure data-sheet conformity with offered items. Experience proof with govt contracts of at least 1 year is essential; delivery terms allow up to 25% quantity variation at contracted rates.
What documents are required for vendor code creation in this tender
Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, data sheets, NDA certificate, and OEM authorization if bidding through an authorized distributor. Ensure all documents align with the data sheet for each product category mentioned in the BOQ.
What are the technical specifications for banners and LED walls in this bid
While specific technical specs are not detailed, bidders must provide data sheets matching product capabilities for banners (framed/non-framed) and LED walls; these must be ISI/AAA-TRTL compliant where applicable and supported by OEM authorization and performance data.
What is the delivery timeline and option clause in this procurement
Delivery starts after the original delivery order's last date; quantity may be increased up to 25% during contract at contracted rates. Extended delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days.
What eligibility criteria are required for govt procurement in Assam
Award criteria include 1 year of regular govt/PSU supply in the same category, non-liquidity status, OEM authorization (if applicable), data-sheet alignment, and submission of GST/PAN/EFT documents along with NDA.
What are the payment and security deposit expectations for bidders
Payment terms align with standard government practice; EMD/security deposit applies per final bid terms. Exact amounts will be specified in the bidding documents; ensure readiness with online/DD payment capabilities and bank-backed EFT mandate submission.