Bihar State Police Server Procurement Tender 2026 Bihar Home Department ISI 550/ISO Standards 2026
Progress
Tender Overview
The Bihar State Police – Home Department Bihar invites bids for servers (V2) (Q2) under a government procurement framework in the state of Bihar. The tender details emphasize flexible quantity handling with an option clause allowing ±25% quantity variation and contracted rate stability. The contract contemplates on-site or carry-in warranty scenarios and requires establishing a functional service center within Bihar within 30 days of award. The opaqueness of start/end dates is noted, but the emphasis remains on compliant bidders capable of rapid deployment, post-sale service, and strict warranty adherence. The procurement appears focused on core server hardware in a government security context, with a strong emphasis on service support infrastructure in-state and robust post-warranty remedies.
Technical Specifications & Requirements
- Product category: Servers (V2) with a focus on government procurement standards.
- Service requirements: Functional in-state service centers, toll-free service line, and escalation matrix.
- Warranty: 3-day defect rectification window post-notification; penalties of 0.5% per week for delays, up to a cumulative cap of 10% of total contract value.
- Delivery: Option to extend delivery time tied to quantity variation; delivery period calculations follow a defined formula with a minimum 30 days.
- Compliance: Not explicitly specified in the BOQ; bidders must align with ATC terms, warranty clauses, and service commitments.
- BOQ: 0 items listed; scope inferred from tender terms and service commitments.
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders should verify in official ATC terms.
- Delivery terms: Delivery period governed by option clause and 30-day minimum; extended duration proportional to quantity changes.
- Service obligations: Establish a Bihar-based service center within 30 days of award; dedicated toll-free service number; escalation matrix.
- Penalties: 0.5% weekly liquidated penalty for delayed service; cumulative cap 10% of total contract value; possible alternative sourcing at seller cost post cap.
- Payment: Terms not disclosed in data; bidders should confirm payment terms in final ATC.
- Documentation: Upload service center proof, escalation contacts, and warranty procedures per ATC requirements.
Key Specifications
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Product: Servers (V2) category
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Estimated value: Not disclosed in current data
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EMD: Not specified in data
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Standards: Not specified in data; bidders must adhere to ATC and warranty terms
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Warranty: 3 days defect rectification target; penalties 0.5% per week; max 10% of contract value
Terms & Conditions
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Option clause allows ±25% quantity variation at contract and during currency
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Bidders must establish Bihar-based service centre within 30 days
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Penalty for late service: 0.5% weekly, capped at 10% total value
Important Clauses
Payment Terms
Details not provided in data; verify in ATC.
Delivery Schedule
Delivery period begins after last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
0.5% of unit price per week for delays; cumulative cap 10% of total contract value; post-cap remedies include alternate sourcing at seller's cost and possible PBG forfeiture.
Bidder Eligibility
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Must have functional Service Centre in Bihar or commit to establishing within 30 days of award
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Dedicated toll-free service support line and escalation matrix
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Experience in supplying government-grade servers and related IT hardware
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
50
OEM Avg. Turnover
202
Past Performance
10 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Servers (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithilesh Kumar Singh | 800014,Central Cloth Store, BMP-5 Campus, Near Jaiprakash Narayan Airport, Patna-800014 | Patna | Bihar | 800014 | 2 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-10009484.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in server hardware provisioning
Financial statements (audited if available)
EMD document (as per ATC, if required)
Technical bid documents and conformity statements
OEM authorization letter (if bidding as an OEM distributor)
Proof of functional Service Centre establishment in Bihar within 30 days (post-award)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Bihar State Police servers tender 2026 in Bihar?
Bidders must submit the technical bid with OEM authorizations and service commitments, plus GST and PAN documents, and ensure a Bihar-based service center or an established plan within 30 days of award. The ATC requires 25% quantity variation rights and a stringent 3-day defect rectification window.
What documents are required for Bihar police server procurement bid 2026?
Submit GST certificate, PAN, experience certificates for server delivery, financial statements, EMD documents if applicable, technical compliance sheets, OEM authorization, and proof of service center readiness in Bihar within 30 days of award.
What are the delivery terms for server procurement in Bihar police tender?
Delivery follows the original delivery period with a 30-day minimum; if quantity increases, extended time equals (increased quantity / original quantity) × original period, subject to 25% variation allowances.
What penalties apply for delayed server service under Bihar police ATC?
A weekly penalty of 0.5% of the unit price applies for delays in defect rectification, capped at 10% of the total contract value; after cap, alternate sourcing may be used at seller cost.
Are service centers required in Bihar for this server tender?
Yes. A functional service centre must exist in Bihar or be established within 30 days of contract award; payment is released upon documentary evidence of the center’s operation.
What is the scope of quantity variation in this server tender?
The purchaser may increase or decrease the quantity by up to 25% at the time of contract placement and during the contract currency at contracted rates, with delivery time adjustments as defined.
What is the required escalation process for server support in this bid?
Bidders must provide a dedicated toll-free service number and a clear escalation matrix outlining contact points and response times for critical server issues in Bihar.
What standards or certifications are required for the Bihar server tender 2026?
While explicit standards are not listed in the data, bidders should prepare to meet government IT procurement norms, ensure OEM authorization, and align with ATC warranty and service commitments.