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All India Survey On Higher Education RFID System & Kiosk Tender 2026 India - ISI/AAA/TRTL Compliant Library RFID Solutions 2026

Bid Publish Date

10-Jan-2026, 11:47 am

Bid End Date

31-Jan-2026, 12:00 pm

Value

₹22,00,000

Progress

Issue10-Jan-2026, 11:47 am
AwardPending
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Quantity

53708

Category

Integration Software for RFID System

Bid Type

Two Packet Bid

Tender Overview

All India Survey On Higher Education (AISHE), Department Of Higher Education, seeks procurement of comprehensive library RFID infrastructure and related software across India. Estimated value: ₹2,200,000. Scope includes Library Staff Station, RFID Kiosk (32” Metal Touch Screen OPAC), RFID Tags, Institutional Labels, RFID Cards, Integration Software for RFID System, Digital Entry Exit Kiosk, Cloud CRM for digital Entry Exit Kiosk, RFID Tagging, Data Entry of Books, Classification Shelving and Barcoding, and RFID handheld portable reader. The package implies a full-stack library automation and access control solution. The buyer emphasizes broad supplier participation with conditional quantity adjustments up to 25% during contract. Location is not specified; procurement appears centralized under AISHE.

Key differentiators include a combined RFID ecosystem (hardware, software, cloud services) and required after-sales service setup, including a dedicated service network and escalation processes. The procurement targets suppliers capable of delivering a turnkey library RFID environment, with emphasis on integration and ongoing support.

Technical Specifications & Requirements

  • Product/Service names: Library RFID ecosystem components (RFID tags, cards, labels, Kiosks, handheld readers, data entry, shelving/barcoding, and integration software).
  • BOQ items: 13 items listed; exact quantities not disclosed.
  • Estimated value: ₹2,200,000.
  • Delivery & compatibility: On-site/off-site service terms rely on extended warranty and service-center presence.
  • Service & support: Functional service centers in the state of each consignee location; dedicated toll-free support; escalation matrix.
  • OEM/import: For imported products, OEM must have a registered Indian office for after-sales service.
  • Past experience: Bidder must demonstrate projects in similar category within last 3 financial years with at least 35% of estimated value in a single order.

Terms, Conditions & Eligibility

  • EMD/PBG: Not explicitly stated; option to submit a DD as security; if DD used, must be in favor of NSS FUND OF Principal Govt. Degree College Kilam, Jammu & Kashmir Bank.
  • Delivery time flexibility: Option clause permits up to 25% quantity variation; delivery period adjusted per formula with a minimum of 30 days.
  • Service centers: Must establish within 30 days of award if not existing; payment release upon documentary evidence of service center.
  • Warranty & support: On-site/off-site warranty terms; toll-free support and escalation matrix required.
  • Export/Import: Imported items require Indian office for after-sales support.
  • Documentation: Submit GST, PAN, experience certificates, financial statements, EMD, technical qualifications, and OEM authorizations per T&C.

Key Specifications

  • Product/service names: Library RFID System components (RFID Tags, RFID Cards, Institutional Labels, 32” Metal Touch Screen OPAC Kiosk, Digital Entry Exit Kiosk, RFID handheld reader, Data Entry/Barcoding, Classification Shelving)

  • Quantities: Not disclosed in BOQ; total items 13; quantity variation up to 25% allowed

  • Estimated value: ₹2,200,000

  • Experience: Projects in supply/installation/commissioning similar category within last 3 financial years; single order ≥ 35% of estimated value

  • Quality/standards: Not specified; emphasis on after-sales service, Indian office for after-sales support if imported

Terms & Conditions

  • Option clause allows quantity variations up to 25% with extended delivery time based on a calculated formula

  • Functional service centres required in each consignee state; 30-day establishment window if absent

  • Dedicated toll-free service number and escalation matrix mandatory for post-sale support

Important Clauses

Payment Terms

Payment released after submission of documentary evidence of a functional Service Centre; DD possible as Security Deposit with specific beneficiary details

Delivery Schedule

Delivery period adjustable with option clause; minimum additional time 30 days; extended duration may equal original delivery period

Penalties/Liquidated Damages

Not explicitly described; implied LD for delays via delivery period adjustments per option clause

Bidder Eligibility

  • Experience delivering and integrating RFID library systems in similar projects within last 3 financial years

  • Single contract order value ≥ 35% of estimated tender value (₹770,000) for a qualifying project

  • Evidence of functional service centers or commitment to establish within 30 days of award

Past Similar Tenders (Historical Results)

5 found

RFID Security Gate,RFID Staff Station,RFID Tags,Institution Labels,Middleware software,AI notice bo

N/a

DODA, JAMMU & KASHMIR

Posted: 15 October 2025
Closed: 30 October 2025
GEM

Library Staff Station,Self Adhesive RFID Tags,Institution Labels,Two EAS Pedestals Library Security

National Institute Of Technology (nit)

AIZAWL, MIZORAM

Posted: 28 August 2025
Closed: 7 October 2025
GEM

Multifunctional Staff Station Reader or Staff Circulation Station,Wi- Fi RFID Handheld Reader,Self-

Indian Maritime University

Posted: 20 January 2025
Closed: 10 February 2025
GEM

RFID Tags,Anti Theft Stickers,Staff Stations,Handheld Reader for Stock Verification,Security Gates

National Institute Of Technology (nit)

Posted: 9 December 2024
Closed: 31 December 2024
GEM

RFID Gate for antitheft UHF HF,Desktop RFID Reader UHF HF,Issue Kiosk,Return Drop Box,UHF HF paper

National Fire Service College

Posted: 9 October 2024
Closed: 25 December 2024
GEM

Bill of Quantities (BOQ) 13 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Library Staff Station Library Staff Station 1 pieces buyer3gdckelam 20
2 Library Self Issue Return RFID Kiosk Library Self Issue Return RFID Kiosk 1 pieces buyer3gdckelam 20
3 RFID Tags RFID Tags 5,000 pieces buyer3gdckelam 20
4 Institutional Labels Institutional Labels 15,000 pieces buyer3gdckelam 20
5 RFID Cards RFID Cards 700 pieces buyer3gdckelam 20
6 Integration Software for RFID System Integration Software for RFID System 1 pieces buyer3gdckelam 20
7 32 Metal Touch Screen OPAC Kiosk 32 Metal Touch Screen OPAC Kiosk 1 pieces buyer3gdckelam 20
8 Digital Entry Exit Kiosk Digital Entry Exit Kiosk 1 pieces buyer3gdckelam 20
9 Cloud CRM for digital Entry Exit kiosk Cloud CRM for digital Entry Exit kiosk 1 pieces buyer3gdckelam 20
10 RFID Tagging RFID Tagging 11,000 pieces buyer3gdckelam 20
11 Data Entry of Books Data Entry of Books 11,000 pieces buyer3gdckelam 20
12 Classification Shelving and Barcoding Classification Shelving and Barcoding 11,000 pieces buyer3gdckelam 20
13 RFID handheld portable reader RFID handheld portable reader 2 pieces buyer3gdckelam 20

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar RFID/library projects (last 3 financial years)

4

Financial statements / turnover proof

5

EMD submission document or DD if permitted

6

Technical bid documents showing compliance with RFID hardware/software

7

OEM authorization or channel partner certificate for imported items

8

Proof of functional Service Centre in required states or plan to establish within 30 days

9

Escalation matrix and dedicated toll-free service contact information

Frequently Asked Questions

How to bid for AISHE RFID library tender in India 2026 with 25% quantity flexibility

Bidders must demonstrate prior RFID library system implementations within the last 3 financial years and submit GST, PAN, experience certificates, and financials. Ensure an Indian OEM or authorized agent for imported items, provide a dedicated service center plan, and include an escalation matrix. The option clause allows up to 25% extra quantity at contracted rates.

What documents are required for AISHE RFID kit procurement in India 2026

Submit GST certificate, PAN, experience certificates for similar projects, financial statements, EMD or DD, technical bid proving compliance, OEM authorization for imported items, and proof of service center availability or establishment plan within 30 days of award.

What are the technical components included in AISHE RFID system tender

The package includes Library Staff Station, RFID Kiosk with 32” metal touch screen OPAC, Digital Entry Exit Kiosk, RFID Tags, Institutional Labels, RFID Cards, Integration Software, Cloud CRM, RFID Tagging, Data Entry of Books, Classification Shelving and Barcoding, and RFID handheld readers.

When is the delivery window for AISHE RFID procurement in 2026

Delivery time is flexible under the option clause: up to 25% quantity variation with a minimum additional time of 30 days; extended delivery may extend to the original delivery period, subject to contract terms and last delivery order date.

What are the after-sales service requirements for AISHE RFID bid in India

Bidders must maintain dedicated toll-free service numbers, provide an escalation matrix, and establish or demonstrate functional service centres in each consignee state; payment is released after documentary evidence of service capability.

What is the eligibility criteria for single project value in AISHE RFID tender

Eligible bidders must have executed a single order for supply/installation/commissioning of similar RFID products in the last 3 financial years amounting to at least 35% of the estimated tender value (≈ ₹770,000).

What standards or certifications are required for AISHE RFID procurement

While explicit standards are not listed, emphasis is on OEM authorization for imported items, ISI/ISI-like certifications where applicable, and adherence to the Indian service network requirements including a registered Indian office for after-sales support.

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