Indian Army Department of Military Affairs Search Light Tender 2026 - 2-Year Warranty, Quantity Variation Clause
Progress
Quantity
15
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Indian Army, Department of Military Affairs, seeks a SEARCH LIGHT solution under a national procurement framework in 2026. The tender specifies a 2-year warranty from final acceptance and a formal process for advance samples prior to bulk production. A flexible quantity clause allows a 25% increase/decrease in bid quantity, with delivery adjustments tied to the original schedule. Bidders must upload item photos and certify compliance with the provided sample certificate clause.
Technical Specifications & Requirements
- Product: SEARCH LIGHT equipment for military use.
- Warranty: 2 years from final acceptance or after commissioning/testing completion.
- Sample process: Submit 2 advance samples within 5 days of award; buyer to approve or request modifications within 5 days; bulk supply must follow approved sample.
- Quantity variation: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended time calculated as (additional/original) × original delivery period, minimum 30 days.
- Documentation: Upload each item photo and certificate as part of bid submission; samples to be supplied free of cost for testing.
Terms, Conditions & Eligibility
- Delivery timeline: From last date of original delivery order; extension method described; no LD specified for buyer delays in sample approval.
- ATC: If samples fail, contract may be terminated with notice; failure to approve samples may delay or stall supply.
- Compliance: Bidders must adhere to all terms, including the option clause and sample-based approvals; ensure bulk supply aligns with approved samples.
- Warranty/Support: 2-year warranty post-acceptance; installation/commissioning and testing may be involved in acceptance.
Key Specifications
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Product/service: SEARCH LIGHT equipment for military use
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Warranty: 2 years from final acceptance or commissioning
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Advance sample: Submit 2 samples within 5 days of award; buyer decision within 5 days
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Quality/approval: Samples approved or modifications provided prior to bulk manufacturing
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Quantity variation: Up to 25% increase/decrease during contract; delivery period adjusted accordingly
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Documentation: Upload item photos and provide certificate for each item
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Testing: Samples supplied free of cost for testing; bulk supply aligned to approved sample
Terms & Conditions
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EMD amount not disclosed in the provided data; bidders must verify
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Delivery schedule linked to last date of original delivery order with option-based extensions
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Advance sample approval process governs bulk manufacturing and delivery timelines
Important Clauses
Payment Terms
Not specified in data; verify during bid submission and ATC review
Delivery Schedule
Delivery starts from last date of original delivery order; time extension formula provided with minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; consider typical government LD frameworks and ATC references
Bidder Eligibility
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Proven experience in supplying military-grade lighting equipment or similar search lights
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Ability to comply with advance sample approval process and bulk supply per approved sample
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Financial capacity demonstrated by latest audited statements and GST compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SEARCH LIGHT
Authority Records
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Documents 3
GeM-Bidding-8917087.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar search light supply
Financial statements (last 3 years) demonstrating financial capacity
Earnest Money Deposit (EMD) documents or equivalent security as per tender terms
Technical bid documents describing product specifications and compliance
OEM authorization letters (if bidding as an authorized reseller)
Photographs of each item and sample certificate (as per ATC)
Proof of installation/testing capabilities (if applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BIDMASTERS CONSULTANCY PRIVATE LIMITED Under PMA | Make : PHILLIPS Model : blaze Title : SEARCH LIGHT | 06-02-2026 17:53:43 | |
| 2 | LENS POINT (INDIA) PRIVATE LIMITED Under PMA | Make : Lens Point Model : LPHHF Title : SEARCH LIGHT | 09-02-2026 15:17:37 | |
| 3 | M/S NAMAN ENTERPRISES Under PMA | Make : NAMAN Model : SEARCH LIGHT Title : SEARCH LIGHT | 12-02-2026 12:55:07 | |
| 4 | MILESTONE ENTERPRISES Under PMA | Make : PHILLIPS Model : blaze Title : SEARCH LIGHT | 06-02-2026 17:05:08 | |
| 5 | RAJA ENTERPRISES Under PMA | Make : PHILLIPS Model : blaze Title : SEARCH LIGHT | 06-02-2026 17:10:36 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RAJA ENTERPRISES( MSE Social Category:SC ) Under PMA | Item Categories : SEARCH LIGHT | |
| L2 | MILESTONE ENTERPRISES( MSE Social Category:OBC ) Under PMA | Item Categories : SEARCH LIGHT | |
| L3 | BIDMASTERS CONSULTANCY PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : SEARCH LIGHT |
Frequently Asked Questions
Key insights about RAJASTHAN tender market
What documents are required for the search light tender in Indian Army 2026?
Bidders must submit GST registration, PAN, experience certificates for similar lighting equipment, last 3 years financial statements, EMD documents, technical bid detailing compliance, OEM authorizations if applicable, item photos, and the advance sample certificates. Ensure all documents are uploaded with the technical bid by the stated ATC deadline.
How does the 25% quantity variation clause work in this tender?
The purchaser may increase or decrease the bid quantity up to 25% of the contracted quantity at the same rates. Delivery time scales are adjusted using (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. This applies during the currency of the contract.
What is the warranty period for the search lights in this procurement?
The tender specifies a 2-year warranty from the date of final acceptance or after completion of installation, commissioning and testing. Bidders should plan for post-acceptance support, spare parts availability, and service commitments during this period.
What is required for advance sample approval in this tender?
Submit 2 advance samples within 5 days of award. The buyer will approve or request modifications within 5 days. If approval delays occur, the delivery period is reset without LD for the delay period; if non-conforming, contract termination may occur.
Are there any mandatory photo submissions for bid eligibility in this tender?
Yes, bidders are required to upload photos of each item provided and to attach a certificate as evidence per the buyer’s clause. This aids verification of conformity to the sample and prevents rejection on lack of visual documentation.
What are the key terms and conditions governing delivery for this tender?
Delivery begins from the last date of the original delivery order. The option clause allows quantity adjustments up to 25%, with delivery extensions calculated accordingly. In case of samples taking longer to approve, the delivery period may be refixed without LD during the delay.
Where can bidders find the required OEM authorizations and compliance details?
Bidders should include OEM authorization letters where applicable and cite compliance with the stated ATC terms. Ensure all product specifications, sample approvals, and warranty commitments align with the Indian Army’s Buyer Added terms and IS/Standards referenced in the tender documents.
What steps ensure timely bulk manufacturing after sample approval in this tender?
Upon sample approval, bidders must commence bulk manufacturing under the approved specifications. If the buyer delays sample approval, the delivery period is adjusted. Any major deviations may trigger a re-sample or contract termination as described in the ATC.
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Documents 3
GeM-Bidding-8917087.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS