Nagarpalika Gujarat Swadeshi Mela Event Management Tender Patan Gujarat 2026
Progress
Tender Overview
Organization: Nagarpalika (Urban Development And Urban Housing Department Gujarat) seeks Event/Seminar/Workshop/Exhibition/Expo Management Services for the SWADESHI MELA in Patan, Gujarat. The tender involves management and execution of outdoor event activities under the Swadeshi Mela program. EMD is ₹30,000. The Buyer Terms allow up to 25% quantity/duration variation at contract issue and within the contract period. A dedicated toll-free service support line is required by bidders or OEMs. The BOQ shows no listed items, indicating a broad scope with brand-agnostic execution. This procurement focuses on professional event coordination, logistics, vendor management, and on-ground execution in a state government context. The tender emphasizes reliability in service support and adaptability to scope changes during contract execution.
Technical Specifications & Requirements
- Category: Outdoor event management for a Swadeshi Mela, organized by Nagarpalika, Gujarat.
- Location: Patan, Gujarat (384110).
- EMD: ₹30,000 (paid as per tender terms).
- Scope indicators: 25% increase/decrease allowed at issue and during execution; lumpsum-based scope may permit up to 25% value change with consent.
- Service requirement: Dedicated toll-free service/support line for post-award service.
- BOQ: Not populated; no itemized quantities provided, suggesting a broad, performance-based delivery.
- Standards/Compliance: Not specified; emphasize vendor capability in event management within government settings.
Terms, Conditions & Eligibility
- EMD: ₹30,000 required as part of bid submission.
- Scope flexibility: Up to 25% variation in quantity or duration at contract issue and during execution.
- Service support: Mandatory dedicated toll-free line for post-award support.
- ATC: Buyer uploaded ATC document; bidders should review for any site-specific conditions.
- Documentation: Submit standard tender documents with bid (GST, PAN, experience certificates, financials, OEM authorizations if applicable).
- Delivery/Timeline: Not specified; bidders should prepare for event-date coordination and on-ground setup during the Swadeshi Mela.
- Payment: Not specified; bidders should seek clarity on milestone payments and invoicing terms during bid negotiations.
- Penalties/Warranty: Not specified; bidders should verify penalties or performance guarantees in ATC.
Key Specifications
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Event type: outdoor Swadeshi Mela management
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Location: Patan, Gujarat (384110)
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EMD: ₹30,000
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Variation clause: ±25% scope/quantity during bidding and execution
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Service requirement: dedicated toll-free service line
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BOQ: not populated; performance-based scope implied
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No explicit standards; requires governance-compliant event management capability
Terms & Conditions
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EMD amount and variation in contract scope up to 25%
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Dedicated toll-free service support required
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Review ATC document uploaded by buyer for conditions
Important Clauses
Payment Terms
Payment terms are not specified in the data; bidders should confirm milestone-based or on-delivery payment terms during bid clarification.
Delivery Schedule
No fixed delivery dates provided; bidders should derive event date coordination plan and propose due-dates in bid response.
Penalties/Liquidated Damages
No LD details provided; bidders should seek ATC clarifications on penalties for non-performance or late delivery during negotiations.
Bidder Eligibility
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Experience in outdoor event/exhibition management for government or civic programs
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Financial stability evidenced by last 3 years' statements
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Capability to provide dedicated toll-free service support
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SWADESHI MELA; SWADESHI MELA; SWADESHI MELA; Outdoor Event
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Patan
Delivery Pincodes
384220
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prerak Dilipbhai Patel | 384220,CHANSAMA MUNICIPAL BURO Kacheri Road, Chanasma, Chanasma, Chanasma, Chanasma, Patan, Gujarat, 384220. | Patan | Gujarat | 384220 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10030423.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration
Permanent Account Number (PAN) card
Experience certificates of similar events
Financial statements (last 3 years)
EMD submission proof (≥ ₹30,000)
Technical bid documents
OEM authorizations (if any)
Any previous client reference letters
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Swadeshi Mela event management in Patan Gujarat 2026
Bidders should submit GST, PAN, experience certificates, and financial statements along with the EMD of ₹30,000. Review the ATC document uploaded by the buyer for scope and variation rules. Ensure toll-free service support capability and readiness for ±25% scope changes during execution.
What documents are required for Nagarpalika Patan event tender 2026
Submit GST registration, PAN, experience certificates for similar events, last 3 years' financial statements, EMD proof of ₹30,000, technical bid documents, and OEM authorizations if applicable. Include client references and any previous Swadeshi mela-related work experience.
What are the delivery requirements for the Swadeshi Mela management tender in Gujarat
There are no fixed delivery dates listed; bidders must propose an event-day coordination plan, pre-event setup timelines, on-site management, and post-event wrap-up schedule aligned with Patan Swadeshi Mela dates, subject to ATC conditions.
What is the EMD amount for this procurement in Patan Gujarat
The EMD amount is ₹30,000. Ensure payment as per tender payment terms and attach EMD remittance or online transfer proof with the bid submission to comply with eligibility criteria.
Which service standards or certifications are required for Patan event bid 2026
No explicit standards are listed; bidders should demonstrate event-management capability, safety compliance, and any relevant certifications, while awaiting ATC clarification. Highlight prior Swadeshi mela or government event experience to strengthen bid.
How will scope variation work under the 25% clause for this tender
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue and during execution. Bidders must accept revised scope and adjust resources, timelines, and pricing accordingly with formal amendment.
What is the role of the ATC document in this Patan tender
ATC contains buyer-specific terms not included here. Bidders must view the uploaded ATC for eligibility, scope limitations, submission format, and any site-specific conditions that govern execution and post-award obligations.