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Directorate Of Collegiate Education Kerala Desktop Computers Tender Pathanamthitta 2026: ACER/HP, IS preloaded OS, IS 550 compliant

Bid Publish Date

19-Feb-2026, 8:17 am

Bid End Date

02-Mar-2026, 9:00 am

Location

PATHANAMTHITTA , KERALA

Progress

Issue19-Feb-2026, 8:17 am
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Tender Overview

The Directorate Of Collegiate Education under the Higher Education Department Kerala invites bids for entry and mid-level desktop computer sets to be deployed in Pathanamthitta district (686511). The procurement focuses on desktop systems with factory pre-loaded operating systems from the OEM, RAM expandable configurations, and SSD/HDD storage options. Preferred brands include ACER and HP, with on-site OEM warranty and monitor availability specified. While the BOQ lists 0 items, the scope covers complete desktop configurations and installation support at the consignee site. The tender uses a quantity option clause allowing up to 25% adjustment during contract execution, with delivery timelines linked to the original order’s last delivery date and extended periods. This procurement targets Kerala-based OEMs with local registration and verified service capabilities.

Technical Specifications & Requirements

  • Processor category: Desktop-class processors; Computer Type: Desktop systems; Processor Number: specific models not disclosed in data
  • Operating System: Factory pre-loaded by Desktop OEM
  • Memory (RAM): RAM capacity to be installed in the system (GB) as per bid
  • Storage: SSD capacity (GB) and HDD capacity (GB) to be specified; type of storage to be installed
  • Monitor: Availability of monitor and screen size in centimeters
  • Warranty: On-site OEM warranty duration (years) to be provided
  • Brand preference: ACER/HP; OEM registered in Kerala; local service center required
  • Delivery/Installation: Serviceability within consignee district; proof of address for service center mandatory
  • Obsolescence: Quoted products must not be obsolete at bid submission

Terms, Conditions & Eligibility

  • EMD/Financials: GST certificate and PAN; EMD amount not specified in data but required under terms
  • Experience: Demonstrated supply and installation experience for similar items; work orders to be attached
  • Delivery terms: Option clause permits ±25% quantity adjustment; delivery period linked to original order date
  • Payment terms: Not explicitly listed; standard procurement terms apply
  • Warranty/Support: On-site OEM warranty; service center in consignee district
  • Brand/Local compliance: Kerala-based seller registration; GST compliance; not obsolete products
  • Documentation: OEM authorizations and technical bid documentation expected
  • Procurement scope: Noted as desktop computers with OS preloads; BOQ shows no items; bid validity and other terms to be clarified in tender documents

Key Specifications

    • Product category: Desktop computers with factory pre-loaded OS
    • Brand: ACER or HP preferred; Kerala registered OEM
    • RAM: configurable memory (GB) as per BOM
    • Storage: SSD capacity (GB) and HDD capacity (GB) per configuration
    • Monitor: optional or included; monitor size specified in CM
    • Warranty: On-site OEM warranty (years) applicable
    • Delivery: installation and service center within consignee district

Terms & Conditions

  • Key Term 1: Optional quantity increase up to 25% at contract time

  • Key Term 2: Delivery period linked to original and extended orders

  • Key Term 3: Kerala-based OEM with GST registration and local service center

Important Clauses

Payment Terms

Not explicitly specified in data; standard procurement terms to apply, with vendor compliance to invoicing after installation and acceptance

Delivery Schedule

Delivery window is tied to the last date of the original delivery order; extension time calculated as (Additional quantity / Original quantity) × Original delivery period with a minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided data; bidders should review ATC clauses for LD terms

Bidder Eligibility

  • Kerala-registered OEM or bidder with registered office in Kerala

  • GST registration and PAN submission required

  • Experience in supply and installation of desktop computer systems

Documents 3

GeM-Bidding-9009394.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87")
WARRANTY On Site OEM Warranty (in Year) 5 Or higher

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Required Documents

1

GST certificate of bidder

2

PAN card of bidder

3

Experience certificates of supply and installation (similar projects)

4

Work orders/PO copies

5

OEM authorization letters

6

Technical bid documents

7

Proof of service center address in consignee district

8

Delivery/completion certificates from previous installations (if available)

9

Financial statements or turnover evidence (where applicable)

10

Bid security/EMD documentation (amount to be specified in final tender)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for desktop procurement in Pathanamthitta Kerala?

Bidders must meet Kerala-based registration, provide GST, PAN, and experience proofs for similar installations. Include OEM authorization, service center proof in the consignee district, and confirm availability of pre-loaded OS by OEM. Complete submission with required documents and comply with 25% quantity option terms.

What documents are required for desktop tender in Kerala?

Submit GST certificate, PAN, experience work orders, financial statements if requested, OEM authorization letters, technical bid, and proof of service center in the consignee district. Also provide delivery completion certificates and EMD documentation as per tender rules.

What are the hardware specifications for the desktops in this bid?

Required specs include desktop class processor, factory pre-loaded OS, RAM capacity per BOM, SSD and HDD storage capacities, monitor availability and size in CM, and on-site OEM warranty duration. Brands preferred ACER or HP with local service support in Kerala.

When is the delivery window for the desktop contract in Kerala?

Delivery begins from the original delivery order date, with an option to adjust up to 25% quantity. If extended, additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days, and may extend up to the original delivery period as per ATC.

What are the brand preferences and service center requirements?

Preferred brands are ACER and HP. A functional service center must be available in the consignee district with address proof; OEM registration and Kerala GST compliance are mandatory for eligibility.

What is required for the OEM to participate in this tender?

OEMs must have registered office in Kerala, furnish GST certificate, demonstrate relevant supply and installation experience, and provide OEM authorizations. Products must not be obsolete and must include on-site OEM warranty.

What is the scope of warranty and after-sales support?

The bid requires On-Site OEM warranty for the desktops. Service centers must operate in the consignee district with competent technicians to support installation and post-warranty service as per manufacturer terms.