Custom Bid for Services - HIRING OF FRONT END LOADER WITH BACK HOE WITH OPERATOR AND HELPER FOR GAS
Bharat Heavy Electricals Limited (bhel)
TIRUCHIRAPPALLI, TAMIL NADU
Posted:
24 June 2025
Closed:
9 July 2025
GEM
GEM
Bharat Heavy Electricals Limited Front End Loader with Back Hoe Tender Trichy Tamil Nadu 2026
Bid Publish Date
12-Jun-2026, 11:31 am
Bid End Date
22-Jun-2026, 2:00 pm
Location
TIRUCHIRAPPALLI , TAMIL NADU
Progress
Issue12-Jun-2026, 11:31 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • MSE eligibility restricted to Tamil Nadu registered UDYAM certificates (UDYAM-TN-XX-XXXXXXX)
- • Payment terms: pro-rata post-acceptance with CRAC reference; 90/60/45 day timelines by MSME category
- • GST applicable; TDS as per Government norms; no advance payments
- • Monthly bill submission with detailed requisitions and execution proof; certification by Area in charge
- • No BOQ items; scope limited to Front End Loader with Back Hoe, operator and helper for Gas Services Unit 1
- • Clear declaration required if the bidder has no statutory obligations
- • ODD: BHEL retains sole discretion on payment and acceptance
Categories
4
Tender Overview
Bharat Heavy Electricals Limited (BHEL) invites bids for the Hiring of Front End Loader with Back Hoe with Operator and Helper for Gas Services Unit 1, BHEL Trichy. The scope targets on-site earthmoving and material handling with operator support. Eligibility is restricted to MSE (UDYAM) certificate holders registered in Tamil Nadu (UDYAM-TN-XX-XXXXXXX). The procurement location is Trichy, Tamil Nadu, and there is no BOQ quantity listed. The opportunity stands out due to strict state-level MSE eligibility and pro-rata payment terms linked to completed work certified by the Area in charge. Unique conditions include tax handling and monthly reconciliation requirements.
Technical Specifications & Requirements
- Eligibility criteria: MSE (UDYAM) TN registration required; only TN-based MSE bidders accepted. No cross-state MSE bids.
- Work scope: Hire of Front End Loader with Back Hoe, operator and helper for gas service tasks at Unit 1.
- Payment terms: Pro-rata payments post-completion and acceptance; 90 days for Non MSME, 60 days for Medium MSE (UDYAM), 45 days for Micro/Small (UDYAM); GST extra with applicable TDS. Documentation must accompany each bill.
- Documentation flow: Monthly bill submission with itemized requisitions, execution proof, and certification from the area HOD; no advance payments; tax compliance and statutory declarations where applicable.
- Compliance: contractor must provide execution proof, maintain statutory declarations if not registered; project payment discretion rests with BHEL.
Terms & Eligibility
- EMD/guarantee: Not disclosed; bidders must align with MSE UDYAM TN eligibility.
- Delivery/Timeline: Pro-rata payment terms post-CRAC; no explicit delivery deadline published.
- GST/Tax: GST payable extra; TDS as per Government norms.
- Documentation required: GST certificate, PAN, experience proof, financials, OEM authorizations if applicable, and technical compliance documents.
- Other: No advance payments; area-wise acceptance and certification required; declaration if not covered by statutory obligations.
Key Specifications
-
Front End Loader with Back Hoe combination for gas service unit tasks
-
Operator and helper included in scope
-
Tamil Nadu MSE (UDYAM) eligibility required
-
GST and TDS as per government norms
-
Execution proof and monthly billing with CRAC-based certification
Terms & Conditions
-
UDYAM TN-registered MSE bidders only; cross-state eligibility not allowed
-
Pro-rata payment based on work completed and certified by BHEL area in-charge
-
GST payable extra; no advance payment; monthly bill submissions with execution proof
Important Clauses
Payment Terms
Payment on pro-rata basis after acceptance and certification; 90 days for Non MSME, 60 days for Medium MSE, 45 days for Micro/Small MSE; GST extra with applicable TDS
Delivery Schedule
No explicit delivery deadline published; payments tied to CRAC and monthly execution proofs
Penalties/Liquidated Damages
Not specified; payment discretion reserved by BHEL; no advance payments
Bidder Eligibility
-
Must hold valid MSE (UDYAM) registration registered in Tamil Nadu (UDYAM-TN-XX-XXXXXXX)
-
Experience in providing heavy equipment hire with operator for similar gas service tasks
-
GST registration and compliance with government tax norms
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - HIRING OF FRONT END LOADER WITH BACK HOE WITH OPERATOR AND HELPER FOR GAS SERVICES UNIT 1 BHEL TRICHY
Authority Records
MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENTBHARAT HEAVY ELECTRICALS LIMITED
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Documents 6
GeM-Bidding-9458683.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates for similar hiring of heavy equipment
4
Financial statements or financial stability evidence
5
EMD/Security deposit documentation (if applicable)
6
Technical bid documents and compliance certificates
7
OEM authorizations (if required by equipment supplier)
Frequently Asked Questions
How to participate in BHEL Trichy front end loader tender 2026
Bidders must be MSE (UDYAM) registered in Tamil Nadu (UDYAM-TN-XX-XXXXXXX). Prepare GST, PAN, experience certificates, financial statements, and OEM authorizations. Submit monthly work bills with detailed requisitions, execution proof, and HOD certification. Payments follow CRAC-based pro-rata terms: Non MSME 90 days, Medium 60 days, Micro/Small 45 days.
What documents are required for BHEL Trichy equipment hire bid
Required documents include GST certificate, PAN, experience certificates for similar hires, financial statements, EMD/Security as applicable, technical compliance certificates, and OEM authorizations. Ensure monthly bills include requisitions, execution proof, and area in-charge certification for payment processing.
What are the payment terms for BHEL gas services tender
Payment is pro-rata post-acceptance and CRAC certification. Non MSME bidders get 90 days, Medium MSE 60 days, and Micro/Small MSE 45 days. GST is extra; TDS as per government norms. Bills must be submitted monthly with requisite certifications.
What are the eligibility criteria for Tamil Nadu MSE bidders
Only bidders with MSE (UDYAM) registration in Tamil Nadu (UDYAM-TN-XX-XXXXXXX) are eligible. Cross-state MSEs are rejected. Must demonstrate capability to hire Front End Loader with Back Hoe and provide operator and helper.
Which standards or certifications are required for this tender
Tender requires GST registration and compliance; OEM authorizations may be required for supplied equipment; no explicit ISI/ISO mentioned. Ensure documentation demonstrates execution capability and statutory declarations if not liable for certain obligations.
What is the scope of work for the Trichy gas services unit tender
Scope covers hiring a Front End Loader with Back Hoe, along with a dedicated operator and helper for Gas Services Unit 1 at BHEL Trichy. Tasks include earthmoving and material handling essential for gas service operations, with monthly billing tied to verified work completed.
When is CRAC-based certification required for payments
CRAC-based certification is required before processing monthly bills. The area in-charge must certify the completed work, after which pro-rata payment is released within the applicable MSME category timeline: 45/60/90 days depending on status.
What is the impact of UDYAM status on payment timelines
UDYAM status determines payment speed: Micro/Small (UDYAM) 45 days, Medium (UDYAM) 60 days; Non MSME 90 days. If UDYAM certificate is not submitted, payment will be processed on a Non MSME basis.
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Documents 6
GeM-Bidding-9458683.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS