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Eastern Coalfields Limited Transmission Oil & Gear Lubricants Tender Bardhaman West Bengal 2026 IS 13656 IS 1118 IS 7623 IS 11656

Bid Publish Date

20-Feb-2026, 6:22 pm

Bid End Date

13-Mar-2026, 7:00 pm

EMD

₹5,500

Value

₹46,62,112

Location

BARDHAMAN , WEST BENGAL

Progress

Issue20-Feb-2026, 6:22 pm
AwardPending
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Quantity

11828

Category

Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656

Bid Type

Two Packet Bid

Categories 15

TRANSMISSION OIL AIR COOLED ENGINE ENGINE PETROLEUM PRODUCT HYDRAULIC MOBIL OIL GEAR LUBRICATING OILS MACHINE OIL HYDRAULIC OIL HYDRO FLUID LUBRICANT LUBE OIL CONING OIL LUBRICANT PRODUCT

Tender Overview

Eastern Coalfields Limited (Coal India Limited) invites bids for the supply of Transmission Oil C4 SAE 10W, Transmission Oil C4 SAE 30, Internal Combustion Engine Crankcase Oils for Automotive (V2) conforming to IS 13656, Gear Lubricants (Multipurpose Extreme Pressure Gear Oil V3 conforming to IS 1118), Multipurpose Industrial Grease (V2 conforming to IS 7623), and Antiwear Hydraulic Oil (V3 as per IS 11656). The estimated contract value is ₹4,662,111.68 with an EMD of ₹5,500. Location: BARDHAMAN, WEST BENGAL - 713101. Scope is restricted to the supply of goods; no installation. OEM recommendations per ATC are mandatory. The bid includes a 25% quantity option at contract, with extension rules. Pre-dispatch inspection is not applicable; post-receipt inspection by Area Engineer (Excavation) is possible. Delivery terms tie to last date of original delivery order. This tender emphasizes IS-based compliance and post-delivery verification. The ATC requires e-PBG at 5%. The procurement seeks rapid, compliant supply for critical lubricants.

Technical Specifications & Requirements

  • Product categories: Transmission oils (SAE 10W, SAE 30), Engine crankcase oils (V2 IS 13656), Gear lubricants (Extreme Pressure, V3 IS 1118), Multipurpose grease (V2 IS 7623), Antiwear hydraulic oil (V3 IS 11656).
  • Viscosity grades and pack sizes: SAE grades and packing sizes to be specified; packing size and unit details will be in the commercial schedule.
  • Standards & certification: IS 13656, IS 1118, IS 7623, IS 11656; OEM recommendations mandatory per ATC.
  • Quality & testing: Manufacturer’s Test Certificate to accompany bills; conformity to IS standards; Post-receipt inspection possible.
  • Delivery scope: Only supply of goods; no service portion; delivery period governed by option clause based on quantity and original delivery period.
  • Documentation: PAN, GSTIN, canceled cheque, EFT mandate; supplier invoice with required details; OEM authorizations may be needed per ATC.

Terms, Conditions & Eligibility

  • EMD: ₹5,500; payment terms tied to submission of invoices and delivery milestones.
  • Quantity variability: Purchaser may increase/decrease up to 25% of bid quantity; extension of delivery period with calculation formula; minimum 30 days.
  • Delivery & payment: Delivery from contract order; payment terms not detailed beyond standard submission requirements.
  • Inspection: Post-receipt inspection by Area Engineer (Excavation) or authorized representative; pre-dispatch inspection Not Applicable.
  • ATC compliance: OEM recommendations for each grade mandatory; e-PBG of 5% required; submission of GST, PAN, EFT mandate, and canceled cheque.
  • BoQ: No BOQ items listed; scope confined to supply of goods; supplier must align with GeM ATC clauses.

Key Specifications

  • Transmission Oil C4 SAE 10W

  • Transmission Oil C4 SAE 30

  • Engine Crankcase Oils (V2) conforming to IS 13656

  • Gear Lubricants (Extreme Pressure) conforming to IS 1118

  • Multipurpose Industrial Grease (V2) conforming to IS 7623

  • Antiwear Hydraulic Oil (V3) as per IS 11656

  • Packing Size (Liter) and Unit; IS compliance; OEM recommendations

  • Governing Standard: IS 13656, IS 1118, IS 7623, IS 11656

  • Post-receipt inspection by Area Engineer or authorized representative

  • EMD ₹5,500; e-PBG 5%

Terms & Conditions

  • Option Clause: quantity may vary ±25% and extended delivery time with the prescribed formula

  • Scope: purely supply of goods; no installation or services

  • ATC: OEM recommendations mandatory; e-PBG 5%; post-receipt inspection clause

Important Clauses

Payment Terms

Invoices with contract number; delivery confirmation; GST and banking details required; 30-day payment window after receipt/verification per consignee’s process

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time proportional to quantity changes with minimum 30 days

Penalties/Liquidated Damages

Penalty details not specified in ATC; LD clauses may apply per contract terms or GeM ATC

Bidder Eligibility

  • Must submit PAN, GST, EFT mandate, and cancelled cheque

  • OEM authorization or OEM recommendations per ATC

  • Demonstrable experience in supplying lubricant oils meeting IS standards

Documents 13

GeM-Bidding-9010176.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Eastern Coalfields Limited Transmission Oils and Gear Lubricants Tender Bardhaman West Bengal 2025 IS 13656 IS 1118

Eastern Coalfields Limited

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Posted: 12 November 2025
Closed: 26 November 2025
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Eastern Coalfields Limited

BARDHAMAN, WEST BENGAL

Posted: 12 February 2025
Closed: 27 February 2025
GEM

Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline) as per I

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SAHARANPUR, UTTAR PRADESH

Posted: 13 February 2025
Closed: 17 February 2025
GEM

Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline) as per I

Northern Coalfields Limited

SONBHADRA, UTTAR PRADESH

Posted: 15 April 2025
Closed: 25 April 2025
GEM

Internal Combustion Engine Crankcase Oils for Automotive Application (Diesel and gasoline) as per I

Central Coalfields Limited

RAMGARH, JHARKHAND

Posted: 18 February 2025
Closed: 11 March 2025
GEM

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Engine Oil Viscosity Classification (SAE Viscosity Grade) SAE 10W
Generic Pack Size (In Liters) 210 Liter
Generic Unit Container

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate (bank certified)

5

Manufacturer’s Test Certificate

6

OEM authorizations (if applicable)

7

Invoices with contract number, goods description, quantity, unit price, total amount

8

Railway receipt/waybill or consignment note for transport

9

Any other ATC-specified documents

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for transmission oil tender in Bardhaman 2026

Bidders must submit PAN, GSTIN, canceled cheque, EFT mandate, OEM authorizations, and Manufacturer’s Test Certificate. The contract value is ₹4,662,111.68 with EMD ₹5,500. Compliance with IS 13656, IS 1118, IS 7623, IS 11656 is mandatory, and post-receipt inspection may occur.

What documents are required for lubricant supply tender in West Bengal

Required documents include PAN, GST certificate, canceled cheque, EFT mandate, OEM authorizations, Manufacturer’s Test Certificate, and invoice details showing contract number, goods description, quantity, unit price, total amount. Ensure IS standard compliance for all lubricant grades.

What are OEM recommendations for IS lubricant grades in this GeM bid

OEM recommendations for each lubricant grade are mandatory per ATC text. Bidders must provide OEM authorizations or explicit recommendations for IS 13656, IS 1118, IS 7623, and IS 11656 grades, along with product data sheets.

What is the EMD amount and payment terms for this tender

EMD is ₹5,500. Payment terms rely on standard GeM and consignee processes, with post-delivery verification. Ensure the EFT mandate is Bank-certified and submitted with bid; invoices must include contract number and requested goods details.

What is the scope of supply for this lubricant tender

Scope is strictly the supply of goods for transmission oils, gear lubricants, and antiwear hydraulic oils. Installation or services are not included; delivery is governed by the original delivery order and option clause permitting ±25% quantity changes.

When is delivery expected after order for IS lubricants in Bardhaman

Delivery period commences from the last date of the original delivery order. If the quantity increases, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What standards govern the lubricant grades in this tender

Gated by IS standards: IS 13656 for engine crankcase oils, IS 1118 for gear lubricants, IS 7623 for multipurpose grease, IS 11656 for antiwear hydraulic oil. OEM recommendations per ATC are mandatory for participating suppliers.

What is the GeM ATC requirement for this bid in West Bengal

GeM ATC requires an e-PBG of 5% on bid value. Ensure submission of all required documents including GST, PAN, and EFT mandate; post-receipt inspection by Area Engineer may occur as part acceptance criteria.