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Indian Air Force Signature & Stationery Tender 2025 - Signature Folder, Ball Pen, Gel Pen Blue, Chart Paper Procurement

Bid Publish Date

21-Oct-2025, 11:42 am

Bid End Date

31-Oct-2025, 12:00 pm

Location

DIBRUGARH , ASSAM

Progress

Issue21-Oct-2025, 11:42 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5265

Category

Ball Pen Blue

Bid Type

Single Packet Bid

Key Highlights

  • • Exact 25% quantity variation allowed during contract and currency
  • • Service center requirement: functional center in each consignee state or establish within 30 days
  • • Ink-signed compliance to buyer-uploaded technical specifications required
  • • Delivery timing tied to original delivery order; extended time formula with minimum 30 days
  • • Carry-in warranty implications for service centers (state-wise presence)
  • • 16 listed stationery items including Signature Folder Full Size, Ball Pen Blue, Gel Pen Blue, Chart Paper

Categories 9

STRIP TALC BOOK SUPPLY BOOK PEN BALL PEN TAPE SUPPLY PLASTIC BACKHOE

Tender Overview

The Indian Air Force under the Department of Military Affairs invites bids for a diversified stationery and office supply package, including a range of 16 items such as Signature Folder Full Size, Ball Pen Blue, Gel Pen Blue, Chart Paper, Carbon Paper Blue, Tag Cotton, Twine Jute, Correction Tape, Laminated Brown Paper, Exercise Book, Talc Sheet, Strip Plastic Folder, Markin Cloth, Self Stick Pad, Multi Leaf Folder, and Plastic Jacket. The tender lacks explicit quantities, but highlights an estimated value and EMD details as not disclosed in the provided data. A notable clause permits up to a 25% quantity variation during contract placement and currency, with delivery timelines tied to the original delivery order and adjusted per the option clause. A service-center requirement exists for carry-in warranties, with establishment within 30 days post-award and documentary evidence for payment release.

Technical Specifications & Requirements

  • No product specifications are provided; bidders should align offerings with standard stationery classifications (signature folders, writing instruments, paper goods, folders, and related accessories).
  • 16 item BOQ implies a broad stationery scope and potential bulk ordering. Tender emphasizes compliance with uploaded technical specifications and ink-signed attestations.
  • Service centers must be in-state for each consignee location or be established within 30 days; on-site warranty regimes may alter center requirements. The incentive is a service-capable OEM with a local presence and timely support.

Terms, Conditions & Eligibility

  • Quantity variation up to 25% at contract and during currency with contracted rates.
  • Delivery period linked to last date of original order; extended durations calculated with formula (increased quantity/Original quantity) × Original delivery period, minimum 30 days.
  • Ink-signed compliance to uploaded technical specifications required.
  • Service center availability in each consignee state; establishment within 30 days of award; payment conditioned on documentary evidence of service capability.
  • EMD and exact payment terms not disclosed; bidders must adhere to bending option terms and provide compliance documentation.

Key Specifications

  • Product categories: Signature Folder Full Size, Ball Pen Blue, Gel Pen Blue, Chart Paper, Carbon Paper Blue, Tag Cotton, Twine Jute, Correction Tape, Laminated Brown Paper, Exercise Book, Talc Sheet, Strip Plastic Folder, Markin Cloth, Self Stick Pad, Multi Leaf Folder, Plastic Jacket

  • Quantity: 16 items in BOQ; exact quantities not disclosed

  • EMD/Estimated value: Not disclosed in available data

  • Delivery terms: Option clause allows up to 25% variation; delivery period starts from last date of original order

  • Warranty/service: Carry-in warranty requires in-state service center; on-site warranty may waive center requirement

Terms & Conditions

  • EMD and exact bid value not disclosed; bidders must prepare standard bid security documents

  • Option clause permits 25% quantity increase/decrease with adjusted delivery timelines

  • Service Center: Establish within 30 days if not existing; payment contingent on evidence

Important Clauses

Payment Terms

Payment shall be released after submission of documentary evidence of a Functional Service Centre; exact terms not specified in data

Delivery Schedule

Delivery period starts from the last date of original delivery order; increased quantity extends time as per formula with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly described; implied through delivery extension clauses and service-center obligations

Bidder Eligibility

  • Experience in supplying stationery or related office consumables to government or defense entities

  • Demonstrable GST and PAN compliance

  • Capability to establish or prove presence of a Service Centre within the stated states

Documents 4

GeM-Bidding-8435233.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Signature Folder Full Size SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 200 ea ocgmohan 15
2 Ball Pen Blue SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 600 ea ocgmohan 15
3 Gel Pen Blue SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 500 ea ocgmohan 15
4 Chart Paper SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 600 sheet ocgmohan 15
5 Carbon Paper Blue SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 8 pkt ocgmohan 15
6 Tag Cotton SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 50 bundle ocgmohan 15
7 Twine Jute SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 7 kg ocgmohan 15
8 Correction Tape SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 200 ea ocgmohan 15
9 Laminated Brown Paper SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 500 ea ocgmohan 15
10 Exercise Book SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 300 ea ocgmohan 15
11 Talc Sheet SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 300 mtr ocgmohan 15
12 Strip plastic Folder SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 300 ea ocgmohan 15
13 Markin Cloth SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 100 mtr ocgmohan 15
14 Self Stick Pad SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 500 ea ocgmohan 15
15 Multi Leaf Folder SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 100 ea ocgmohan 15
16 Plastic Jacket SUPPLY DELIVERY, SAMPLE TESTING AT CONSIGNEE LOCATION 1,000 mtr ocgmohan 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery supply

4

Financial statements (audited for last 2 years)

5

EMD submission proof (amount not disclosed in data)

6

Technical bid documents and compliance with uploaded specifications

7

OEM authorization or authorizations for branded items (if applicable)

8

Proof of functional Service Centre or plan to establish within 30 days

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the IAF stationery tender in 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and technical compliance with uploaded specifications. Ensure OEM authorizations if branded items are involved. Establish or prove a functional service center in the relevant state; payment follows documentary evidence submission.

What documents are required for IAF stationery procurement in 2025

Required documents include GST certificate, PAN, last 2 years financial statements, experience certificates for similar supply, EMD proof, technical bid with compliance to specifications, OEM authorization letters, and evidence of a functional service center or a plan to establish within 30 days.

What are the delivery terms for the IAF 16-item stationery tender

Delivery starts after the last date of the original order. If quantity increases by up to 25%, the extended period is calculated as (increased quantity/Original quantity) × Original delivery period, with a minimum of 30 days; option extension may be allowed up to original delivery period.

Which items are included in the IAF stationery BOQ 16 items

Items include: Signature Folder Full Size, Ball Pen Blue, Gel Pen Blue, Chart Paper, Carbon Paper Blue, Tag Cotton, Twine Jute, Correction Tape, Laminated Brown Paper, Exercise Book, Talc Sheet, Strip Plastic Folder, Markin Cloth, Self Stick Pad, Multi Leaf Folder, Plastic Jacket; exact quantities unspecified.

What is required for service centers under the IAF contract

Bidder or OEM must have a Functional Service Centre in each consignee state for carry-in warranty; if not present, establish within 30 days of award; payment is released only after documentary evidence of the service center.

What standards or certifications are required for this IAF procurement

Exact standards are not specified in the data. Applicants should ensure compliance with standard stationery classifications and provide OEM authorizations if branded items; ink-signed compliance to uploaded technical specifications is mandatory.

How is quantity variation handled in the IAF tender

Quantity may vary by up to 25% at contract award and during currency at contracted rates. Additional time is computed per the provided formula, with a minimum 30 days extension when applicable.

What payments terms are likely for the IAF stationery supply

Payment terms are contingent on documentary evidence of a functional service center; exact percentages or milestones are not disclosed in the provided data.