Ahmednagar District Panchayats Recirculating Chiller Tender Maharashtra 1 Year Warranty GEM 2026
Bid Publish Date
26-Sep-2026, 10:19 pm
Bid End Date
07-Oct-2026, 6:00 pm
Location
Progress
Tender Overview
Ahmednagar District Panchayats, Department of Panchayati Raj, seeks supply, installation, testing and commissioning of a recirculating chiller in Ahmednagar, Maharashtra (PIN 413201). The scope includes operator training and statutory clearances where required, with the final delivery based on contract terms. Bid terms allow quantity variation up to 25% during execution and extended delivery time proportionate to changes, with a minimum 30 days’ adjustment. The supplier must provide an escalation matrix for service support and a 1-year warranty from final acceptance or post-installation, whichever is later. The bid emphasizes after-sales service capability in India and installation/commissioning support.
Technical Specifications & Requirements
- Product: Recirculating chiller (no explicit model or capacity specified in tender data)
- Warranty: 1 year from final acceptance or after installation/commissioning completion
- Service support: Escalation matrix with telephone numbers required from Bidder/OEM
- Scope: Supply, Installation, Testing, Commissioning (SITC) and operator training; statutory clearances if any
- Delivery: Terms allow up to 25% quantity variation during contract; delivery period adjusts with variation, minimum 30 days beyond final delivery unless original period is longer
- After-sales: Must have established service centers in India; submission of service center details with bid
- Documentation: OEM warranty certificates to be submitted at delivery; installation/training/support structure to be provided
Terms, Conditions & Eligibility
- Clause: Purchaser may increase/decrease bid quantity by up to 25% at contract placement and during currency at contracted rates
- Warranty: 1 year warranty; rectification of breakdowns during guarantee period
- Service: Provide Escalation Matrix for service support; installation/commissioning/training included
- Scope: Supply, Installation, Testing, Commissioning, and operator training; statutory clearances if required
- Compliance: OEM warranty certificates to be submitted at delivery; ensure service centers are within India
- Delivery: Delivery timeline linked to original delivery order; extended time calculated per option clause
Key Specifications
-
Product/service: Recirculating chiller (no capacity/model given in data)
-
Warranty: 1 year from final acceptance or after installation/completion
-
Delivery terms: Option up to 25% quantity variation; minimum 30 days extension logic
-
Service: Escalation matrix with telephone numbers; service centers in India
-
Scope: SITC (Supply, Installation, Testing, Commissioning) and operator training
-
Documentation: OEM warranty certificates to be provided at delivery
-
Compliance: Statutory clearances required (if any) and commissioning support
Terms & Conditions
-
EMD not specified in data; verify at bid stage
-
Delivery quantity may vary by ±25% with extended period rules
-
One-year OEM warranty with post-installation support required
Important Clauses
Warranty
1-year warranty from final acceptance or after installation; OEM warranty certificates must be supplied at delivery; after-sales service centers must be established in India
Option Clause
Purchaser may increase/decrease bid quantity up to 25% at contract placement and during currency; calculated extension formula with minimum 30 days
Delivery Schedule
Delivery period correlates to last date of original delivery order; extended time proportional to quantity change; minimum 30 days if extended
Bidder Eligibility
-
Proven experience in supplying/installation of recirculating chillers or equivalent cooling equipment
-
In-country service network with established service centers
-
OEM authorization and warranty provision capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Warranty Period
1 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Recirculating chiller (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ahmednagar
Delivery Pincodes
414502
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prashant Madhavrao Barbade | 414502,AT POST DAHIGAONNE TAL SHEVGAON DIST AHMEDNAGAR | Ahmednagar | Maharashtra | 414502 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9952688.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar projects (recirculating chiller supply/installation)
Financial statements for last 2-3 years
EMD/Security deposit details (if applicable under terms)
OEM authorization certificate
Technical compliance certificates (if any)
Warranty certificates from OEM
Service center details and escalation matrix
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for recirculating chiller tender in Ahmednagar Maharashtra 2026?
Bidders should prepare OEM authorization, GST and PAN, financials, experience certificates, and OEM warranty. Ensure service centers in India, escalation matrix, and readiness for SITC including installation, testing, commissioning, and operator training. Include terms for quantity variation up to 25% and minimum 30-day delivery extension.
What documents are required for the chiller procurement in Ahmednagar?
Submit GST certificate, PAN, experience certificates for chillers, financial statements, EMD details, OEM authorization, warranty certificates, and service center details with escalation contact information to participate.
What is the warranty requirement for the recirculating chiller tender?
Warranty required is 1 year from final acceptance or after installation/completion. OEM warranties must be provided at delivery, and service centers must be established in India for after-sales support.
What are the delivery terms and extension rules for quantity variation?
Delivery allows up to 25% quantity variation at contract placement and during currency with extension calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days; extended delivery cannot exceed the original period.
What is included in SITC for the chiller project in Ahmednagar?
Scope includes Supply, Installation, Testing and Commissioning, plus operator training and any required statutory clearances; ensure complete SITC package with installation support and handover.
Where to find the escalation matrix for service support?
Bidder/OEM must provide an escalation matrix with telephone numbers for service support; include it in bid submission and share to enable rapid service.
What after-sales capabilities are required for this procurement?
Bidders must demonstrate established service centers in India, capable troubleshooting, maintenance, and timely spare parts supply; provide contact details and regional coverage in the bid.
Which standards or certifications are required for this chiller tender?
The tender requires OEM warranty certificates and a robust service network in India; while specific standards aren’t listed, ensure compliance with standard cooling equipment warranty practices and onsite commissioning.