Directorate Of Municipalities Gujarat Swadeshi Mela Event Management Tender Surendra Nagar 2026
Bid Publish Date
15-Oct-2026, 6:15 pm
Bid End Date
26-Oct-2026, 7:00 pm
EMD
₹30,000
Location
Progress
Tender Overview
The Directorate Of Municipalities, under the Urban Development And Urban Housing Department Gujarat, invites bids for Swadeshi Mela event management services in Surendra Nagar, Gujarat 363001. The procurement covers National event management for an experiential expo, seminar, and workshop format focused on Swadeshi vendors. The estimated scope lacks BOQ items and quantified quantities, but the tender requires an EMD of ₹30,000 and accommodates up to a 25% increase in contract quantity or duration at issue and with consent for lumpsum work. Bidders must ensure robust service support and adhere to ATC terms. Unique aspects include the Swadeshi-focused expo context and state-level procurement governance.
Technical Specifications & Requirements
- Category: Event/ Seminar / Workshop / Exhibition / Expo Management for Swadeshi Mela in Gujarat
- Location: Surendra Nagar, Gujarat 363001; delivery/onsite management at event venue(s)
- EMD: ₹30,000 (payment terms to be clarified in Bid Document)
- BOQ: No items listed; scope inferred from event management & vendor coordination
- Service requirements: Dedicated toll-free support and a formal Escalation Matrix for service issues
- Compliance: Submit certificates as per ATC; follow any uploaded ATC/Corrigendum
- Brand/context:Swadeshi vendor engagement and expo logistics under state governance
- Additional terms: 25% quantity/duration variation permitted pre- and post contract award
Terms, Conditions & Eligibility
- EMD: ₹30,000; must be submitted as specified in the Bid Document
- Experience/turnover: Minimum stated in ATC/Corrigendum; ensure eligibility per tender documents
- Delivery/execution: Onsite event management around the Swadeshi Mela timeline; adaptation within 25% scope change window
- Payment terms: To be defined in contract; ensure compliance with service-level terms
- Documents: GST, PAN, experience certificates, financial statements, EMD receipt, OEM authorizations (as applicable)
- Penalties: Liquidated damages or penalties to be specified in the ATC; adhere to escalation process
- Warranty/AMC: Not explicitly defined in available data; verify in final Bid Document
Key Specifications
-
Event management for Swadeshi Mela in Surendra Nagar, Gujarat
-
EMD amount: ₹30,000
-
No BOQ items listed; scope inferred from event logistics and vendor coordination
-
Dedicated toll-free service/support requirement
-
Escalation matrix for service issues required
Terms & Conditions
-
25% quantity/contract duration variation allowed at bid issuance
-
EMD payable ₹30,000; submission per Bid Document
-
Mandatory certificates and OEM authorizations as applicable
Important Clauses
Payment Terms
Payment terms to be defined in contract; ensure compliance with service billing and milestones per final Bid Document
Delivery Schedule
On-site event management around Swadeshi Mela schedule; scope may shift up to 25% with consent
Penalties/Liquidated Damages
Penalties or LDs to be specified in ATC; ensure timely service delivery and escalation adherence
Bidder Eligibility
-
Experience in managing large-scale public events or expos within India
-
Financial stability evidenced by annual turnover and audited statements
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Compliance with GST/PAN and relevant vendor registration
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; SWADESHI MELA; SWADESHI MELA; SWADESHI MELA; SWADESHI MELA
Advisory Bank
State Bank of India
Delivery Details
Delivery Locations
1
Delivery Cities
Patdi Nagarpalika
Delivery Pincodes
382765
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Sandipkumar Bachubhai | 382765,Patdi Nagarpalika | Patdi Nagarpalika | - | 382765 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-10043338.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from similar events
Financial statements (last 2-3 years)
EMD submission proof (₹30,000)
Technical bid documents and methodology
OEM authorizations (if equipment/services require OEM tie-ups)
ATC/Corrigendum adherence certificates
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Swadeshi Mela event management tender in Surendra Nagar Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, financials, and ₹30,000 EMD along with technical bid documents. Ensure compliance with ATC, provide dedicated toll-free support details, and include an Escalation Matrix. Confirm 25% scope flexibility and attach OEM authorizations if required by the final Bid Document.
What documents are required for Gujarat Swadeshi Mela procurement in 2026?
Required documents include GST registration, PAN card, last 2-3 years’ financial statements, experience certificates for similar events, EMD receipt of ₹30,000, technical bid details, OEM authorizations where applicable, and any ATC/corrigendum compliance certificates.
What are the technical specifications for Swadeshi Mela event management in Gujarat?
No itemized BOQ is provided; scope inferred to cover event logistics, vendor coordination, and on-site management. Mandatory elements include a dedicated toll-free service, escalation matrix, and adherence to ATC/Corrigendum requirements. Verify final standards in the Bid Document and uploaded ATC.
When is the 25% contract quantity/duration flex allowed for this tender?
Contract scope may be increased or decreased by up to 25% at the time of contract issue, and again not beyond 25% after award, subject to buyer consent for lumpsum services. This allows adapting to event scale changes while maintaining agreement terms.
What are the EMD requirements for the Gujarat Swadeshi Mela bid 2026?
The tender mandates an EMD of ₹30,000. Submit the payment proof as part of the bid; ensure that the amount adheres to the payment method described in the Bid Document and is linked to eligibility and bid submission.
What eligibility criteria are required to participate in this Gujarat procurement?
Eligible bidders should demonstrate prior experience in managing large public events or expos, possess GST and PAN, show healthy financials, and provide technical bids with method statements and potential OEM authorization if required by final ATC.
What are the payment terms and penalties for non-performance in this tender?
Final payment terms will be specified in the contract. Expect service-level terms with potential penalties or liquidated damages as per ATC; ensure timely delivery, escalation adherence, and compliance with all bid conditions to avoid penalties.