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SINP Procurement: Onsite Warranty Security Equipment Supply Tender 2025 - 16 Weeks Delivery, 100% Payment on Delivery, 120-Day Bid Validity

Bid Publish Date

31-Dec-2025, 2:30 pm

Bid End Date

21-Jan-2026, 3:00 pm

Progress

Issue31-Dec-2025, 2:30 pm
AwardPending
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Quantity

1

Categories 5

BELL CONTROLLER CURRENT RECTIFIER ELECTRONIC EQUIPMENTS POWER ATM

Tender Overview

The procurement is issued by SINP for the supply of security-related goods, with delivery required within 16 weeks from the Purchase Order date. The contract specifies 100% payment after delivery, testing, and acceptance, and mandates a minimum one-year onsite warranty from date of acceptance. Bidders must sign and stamp every page of the Technical Specification and Tender Document as acceptance. An Annexure-I restriction prohibits certain entities from border-sharing countries. The scope is limited to supply-only (no installation), with a potential quantity adjustment of up to 25% under option clauses. Tender validity is 120 days from technical bid opening.

Technical Specifications & Requirements

  • Delivery period: within 16 weeks from PO date
  • Warranty: minimum 1 year onsite from acceptance
  • Payment: 100% payment on delivery, testing and acceptance; no advance payment
  • Option clause: quantity adjustment up to 25% during contract; extended delivery period calculated as (additional quantity/original quantity) × original delivery period, with minimum 30 days
  • Eligibility: Annexure-I compliance for border-sharing country bidders; either Indian agent or OEM may bid, not both simultaneously
  • Scope of supply: bid price to include all costs for goods only
  • Bid security: standard EMD/security deposit terms as per ATC (not specified in excerpt but implied)
  • Technical acceptance: signed technical specification pages required
  • Notes: No BOQ items are listed; tender emphasizes supply of goods and ATC clauses

Terms, Conditions & Eligibility

  • Bid validity: 120 days from opening of technical bid
  • Payment terms: 100% on delivery after testing and acceptance; no advance
  • Delivery window: 16 weeks post-PO
  • Warranty: 1 year onsite from acceptance; replacements free under warranty at SINP
  • Annexure-I: border-country vendor restrictions; cert/undertaking required
  • Option clause: supplier must comply with quantity variation up to 25%; extended delivery time rules apply
  • Documentation: bidder must upload signed/ stamped technical specs and tender documents on each page
  • Scope: Goods-only supply; installation/commissioning not specified
  • Agent/OEM rule: either Indian agent or OEM can bid, not both simultaneously

Key Specifications

    • Delivery period: 16 weeks from date of issue of Purchase Order/Contract
    • Warranty: 1 year onsite warranty from date of acceptance
    • Payment terms: 100% on delivery, testing and acceptance
    • Option clause: up to 25% quantity variation during contract; extended delivery period calculation
    • Eligibility: Annexure-I compliance; Indian agent or OEM can bid but not both simultaneously
    • Scope: Bid price must include all costs for supply of goods (no installation)
    • Documentation: signed and stamped copy of Technical Specification and Tender Document on every page

Terms & Conditions

  • Bid validity: 120 days from technical bid opening

  • Delivery: 16 weeks from PO; no advance payment

  • Warranty: 1 year onsite; replacements free under warranty at SINP

  • Annexure-I adherence for border-sharing entities

  • Quantity variation allowed up to 25%; price remains at contracted rates

Important Clauses

Payment Terms

All payments to be made after delivery, testing and acceptance; no advance payment permitted

Delivery Schedule

Delivery must be completed within 16 weeks from the date of issue of Purchase Order/ Contract; order execution within stipulated period

Penalties/Liquidated Damages

Not specified in excerpt; standard ATC terms likely to apply for delays and non-compliance

Bidder Eligibility

  • Annexure-I compliance for border-sharing country bidders

  • Bidder may be Indian agent on behalf of Principal/OEM or Principal/OEM itself, but not both in same tender

  • Must sign and stamp all pages of Technical Specification and Tender Document

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit documents

6

Technical bid documents

7

OEM authorization certificates (if applicable)

8

Signed and stamped acceptance of Technical Specifications and Tender Document on all pages

Frequently Asked Questions

How to bid for SINP security equipment tender in India 2025

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD documents along with signed technical specifications. Ensure Annexure-I compliance if you are from a border-sharing country, and confirm the bid validity of 120 days from technical bid opening.

What are the delivery and payment terms in this tender

Delivery must occur within 16 weeks from PO date. Payment is made 100% after delivery, testing, and acceptance; no advance payment is allowed. Prepare to provide test reports and acceptance certification to trigger payment.

Which documents are required to participate in SINP procurement

Submit GST certificate, PAN card, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations if applicable. Also include signed, stamped copies of the entire Technical Specification and Tender Document on each page.

What is the warranty period and scope for replacements

The warranty is a minimum of 1 year onsite from acceptance. During warranty, replacements are free of cost at SINP if a defect is detected or component fails, subject to terms in the tender and acceptance criteria.

Can the bidder adjust quantity under the option clause

Yes, quantity can increase/decrease up to 25% of bid quantity at contract placement. Extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the bid validity period and its implications

Bid validity is 120 days from the date of opening of the technical bid. Bidders must keep pricing and terms firm for this period; extending validity may be restricted by the purchaser.

Are there any border compliance requirements for bidders

Yes, Annexure-I requires bidders from border-sharing countries to submit an undertaking/certificate. Only Indian agents or OEMs may bid, and not both for the same item in this tender.

Is installation included or only supply of goods

The scope specifies supply of goods only; installation/commissioning is not included unless stated otherwise in the ATC or contract. Ensure readiness for delivery and testing per acceptance criteria.

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