Indo Tibetan Border Police Desktop Computer Tender 2026 High End Core i9 Bidding in India
Bid Publish Date
30-Oct-2026, 6:43 pm
Bid End Date
20-Nov-2026, 4:00 pm
EMD
₹40,500
Location
Progress
Key Highlights
- • OEM Authorization Form required on OEM letterhead with signature and stamp
- • Windows 11 Pro preloaded; OEM certificate for preloaded OS mandatory
- • MS Office 2024 or higher with Lifetime License included
- • Minimum 20% Local Content; Make in India compliance under 2017 amendment
- • TPM 2.0, BIOS Password, and security features must be enabled
- • EMD amount: ₹40,500; delivery extension and quantity variation up to 25%
- • BIS, BEE, EPR, RoHS certifications required; online warranty validation via serial number
- • Rule 144(xi) GFR 2017 compliance for border procurement
Tender Overview
The Indo Tibetan Border Police (itbp) invites bids for the Supply, Installation, Testing and Commissioning of high end desktop computers under a Government procurement process. The project emphasizes modern workstation configurations with Intel Core i9 (13th Gen or higher) or AMD Ryzen 9 5900X or higher, 32 GB DDR5 RAM expandable to 64 GB, and 1 TB NVMe SSD. Bidders must submit OEM authorization, OEM Technical Compliance, and ensure Windows 11 Professional preloaded, along with MS Office 2024 Lifetime License and a minimum 20% Local Content. The EMD is ₹40,500. The scope aligns with the government’s Make in India and border procurement rules. The tender requires compliance with specific BIS/BEE/EPR/RoHS certifications and online warranty validation. Notable terms include an option clause to vary quantity by up to ±25% and delivery calculations tied to original delivery period with a minimum 30 days. The purchase aims to equip ITBP operations with standardized, security-enabled desktops and related peripherals, ensuring supply chain traceability and post-installation support. This opportunity is targeted at qualified OEMs/suppliers with relevant reference projects in secure government environments.
Technical Specifications & Requirements
- Product category: High end desktop computer with integrated graphics
- CPU: Intel Core i9 (13th Generation or higher) OR AMD Ryzen 9 5900X series or higher
- RAM: 32 GB DDR5 (expandable to 64 GB)
- Storage: 1 TB NVMe SSD
- OS: Windows 11 Professional preloaded; OEM certificate for preloaded OS
- Software: MS Office 2024 or higher with Lifetime License; MII Antivirus with 12 months validity
- Monitor: 24-27 inch LED, Full HD, with at least 6 USB ports including USB 3.0, plus VGA/HDMI/DP; LAN port
- Peripherals: Wired keyboard/mouse; cabinet MT/SFF; power supply 180-250 W; one internal speaker
- Certifications: BIS, BEE, EPR, RoHS; OEM authorization and online warranty validation via serial/product number
- Security: BIOS Password/TPM 2.0; BIOS/TPM features enabled
- Local content: 20% minimum; compliance with Make in India 2017 amendments
- Other: Supplier to provide OEM authorizations; adjustability for option clause and extended delivery timelines
Terms, Conditions & Eligibility
- EMD: ₹40,500 (amount; payment terms to be specified in bid)
- Delivery terms: Delivery period linked to original delivery order; option to increase quantity up to 25%; extended delivery time calculated with a minimum of 30 days
- Documentation: OEM Authorization Form on OEM letterhead; OEM Technical Compliance Certificate; OEM preloaded OS certificate
- Warranty & support: Online warranty validation facility; Make in India and local content compliance
- Compliance: Rule 144(xi) GFR 2017; procurement from countries sharing land borders restricted
- Miscellaneous: 6 USB ports minimum; ensure display and connectivity as per listed specs; BIS/BEE/EPR/RoHS certifications required
Key Specifications
-
Product: High End Desktop Computer with 24-27 inch monitor
-
CPU: Intel Core i9 (13th Gen+) OR AMD Ryzen 9 5900X+
-
RAM: 32 GB DDR5 (expandable to 64 GB)
-
Storage: 1 TB NVMe SSD
-
OS: Windows 11 Pro preloaded; OEM OS certificate
-
Software: MS Office 2024 Lifetime License; MII Antivirus (12 months)
-
Monitor: 24-27 inch Full HD; minimum 6 USB ports; VGA/HDMI/DP; LAN
-
Security: BIOS password, TPM 2.0
-
Certifications: BIS, BEE, EPR, RoHS; Make in India 20% local content
-
Warranty & validation: Online warranty validation via serial number
-
Delivery: Option clause allows ±25% quantity variation
Terms & Conditions
-
EMD of ₹40,500 required; exact payment terms to be specified in tender
-
Option clause permits quantity variation up to 25% during contract
-
OEM authorization and preloaded OS certificates must accompany bid
Important Clauses
Payment Terms
Details on payment schedule, e.g., milestones and whether advance is allowed
Delivery Schedule
Delivery timeline tied to original delivery order; extended delivery rules apply
Penalties/Liquidated Damages
Penalty provisions for late delivery or non-compliance (not specified, details to be clarified)
Bidder Eligibility
-
OEM authorization for provided hardware and software
-
Experience in supplying government desktops with security features
-
Compliance with Make in India and local content requirements
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
5
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Desktop Computer (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tehri Garhwal
Delivery Pincodes
248179
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjeev Uniyal | 248179,OFFICE OF THE DIRECTOR, ADM WING, ITBP ACADEMY, MUSSOORIE | Tehri Garhwal | Uttarakhand | 248179 | 10 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10103924.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
OEM Authorization Form (MAF) on OEM letterhead
OEM Technical Compliance Certificate mentioning Bid Number
OEM preloaded Windows 11 Professional certificate
Microsoft Office 2024 Lifetime License documentation
MII Antivirus with 12 months validity proof
GSTR certificate and PAN; company GST details
Experience certificates of similar government desktop deployments
Financial statements (last 2-3 years) and bank statements
Technical bid documents and supplier certifications (BIS/BEE/EPR/RoHS)
OEM authorizations for the specified hardware and software
Frequently Asked Questions
How to bid for the high end desktop tender in itbp.
Bidders must submit OEM Authorization Form on letterhead, OEM Technical Compliance Certificate, and OS certificates. Include Windows 11 Pro preloaded proof, MS Office 2024 Lifetime License, 12-month antivirus, BIS/BEE/RoHS certificates, and 20% local content proof. EMD is ₹40,500; ensure Make in India compliance.
What documents are required for itbp desktop bid 2026?
Required documents include OEM authorization, OEM tech compliance, Windows 11 preloaded certification, MS Office license proof, antivirus validity, EMD payment receipt, GST/PAN, experience certificates, financial statements, and BIS/BEE/EPR/RoHS certifications. Submit on OEM letterhead where applicable.
What technical standards apply to the itbp desktop tender?
Standards include BIS, BEE, RoHS, and TPM 2.0 BIOS security. Systems must support Windows 11 Pro preloaded and 20% local content, with 32 GB DDR5 RAM expandable to 64 GB and 1 TB NVMe SSD. Monitor 24-27 inches Full HD and at least 6 USB ports.
When is delivery expected for the itbp high end desktops?
Delivery terms reference the original delivery order with a minimum 30 days for any extended period. The option to vary quantity by up to 25% can affect delivery timelines; bidders should plan for a flexible window and confirm final dates in the contract.
What is the EMD amount for the itbp desktop procurement?
The Earnest Money Deposit (EMD) required is ₹40,500. Submit through the designated payment mode with reference to the tender and ensure it is valid for the bid validity period; failure to provide may disqualify the bid.
What OEM licensing must accompany the bid for software?
Bids must include OEM certificates for Windows 11 Professional preloaded and Microsoft Office 2024 Lifetime License. Include antivirus with 12 months validity and a certificate confirming online warranty validation via serial/Product Number.
What are the Make in India requirements for the bid?
Bidders must meet 20% minimum local content and comply with Public Procurement Make in India Order 2017 as amended. Provide relevant documentation proving local manufacturing or assembly participation and supply chain sourcing accordingly.
What certifications are mandatory for the IT equipment?
Mandatory certifications include BIS, BEE, EPR, RoHS. Ensure all hardware complies with these standards, with supporting certificates attached to the bid; non-compliance may lead to disqualification or contract termination.