Indian Army VIP Electronics Tender: VIP Mic, Telephone Set & Internet Router Procurement 2026
Bid Publish Date
12-Oct-2026, 5:53 pm
Bid End Date
22-Oct-2026, 6:00 pm
Location
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of VIP communication equipment including VIP microphones, telephone sets, and internet routers. The contract covers supply of goods with an estimated value not disclosed and involves quantity adjustments up to 25% during and after award. A key differentiator is the requirement for on-ground service capability, including establishment of service centers within 30 days of award if not already present. This tender emphasizes ISO 9001 certification, 1-year warranty, and post-delivery support across consignees in India, ensuring continuity of secure communications for military use. The scope centers on reliable hardware delivery, with defined terms for warranty and installation support, and a clause on delivery timelines linked to original orders and extended quantities.
Technical Specifications & Requirements
- Product categories: VIP microphones, telephone sets, Internet routers for military VIP communications
- Warranty: 1 year from final acceptance or after installation/commissioning; OEM warranty certificates required at delivery
- Standards: ISO 9001 certification required for bidder or OEM; installation and maintenance capability in India
- Service centers: Functional center in state of each consignee; if absent, must be established within 30 days of award; evidence submitted prior to payment
- Delivery scope: Scope of supply limited to Goods; option to increase quantity up to 25% at contracted rates; delivery period rules tied to original and extended orders
- Other requirements: Supplier to provide installation, commissioning, training, and after-sales troubleshooting; detailed service center locations to be uploaded with bid
Terms, Conditions & Eligibility
- EMD/coverage: Not disclosed in data; terms require bid compliance with option-based quantity adjustments and delivery timelines
- Delivery terms: Delivery period commencement from last date of original delivery order; extended period proportional to quantity changes with minimum 30 days
- Payment terms: Payment release contingent on documentary evidence of functional service center and successful delivery/acceptance
- Warranty & support: 1-year warranty; ensure on-site/onsite service capability; OEM authorizations and certificates to be supplied at delivery
- Documentation: ISO 9001 certificate required; installation/training and maintenance service groups in India; service centers near consignee destinations to be uploaded
Key Specifications
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- Product/service names: VIP microphones, telephone sets, internet routers
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- Quantities: up to 25% quantity variation from bid quantity
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- EMD/Value: (not disclosed in data) - provide as per tender instructions
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- Experience: prior similar supply experience preferred (not explicitly quantified)
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- Quality: ISO 9001 certification required for bidder or OEM
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- Delivery: 30 days minimum for establishing service centers if not present; delivery timelines linked to original order
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- Warranty: 1-year warranty from final acceptance or after installation
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- After-sales: Installation, Commissioning, Training, Troubleshooting and Maintenance support in INDIA
Terms & Conditions
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Option clause allows +/- 25% quantity during and after award with proportional delivery time
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Scope is only the supply of goods; service centers required in consignee states
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ISO 9001 certification mandatory; OEM authorization and 1-year warranty required
Important Clauses
Payment Terms
Payment is released after submission of evidence of functional service center and successful delivery/acceptance.
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly detailed; implied adherence to delivery deadlines and warranty obligations; penalties to be as per standard government terms.
Bidder Eligibility
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Must hold ISO 9001 certification ( bidder or OEM )
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Must demonstrate ability to establish or operate service centers within India
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Experience in supplying VIP communication equipment or related secure devices
Tender Data
Bid Details
Quantity
13
Category
VIP Mic
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
VIP Mic , Telephone Set , Internet Router
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Upper Subansiri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Upper Subansiri | Upper Subansiri | - | - | 1 | 20 | - |
Authority Records
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Documents 5
GeM-Bidding-10017545.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates showing prior similar supply experience
Financial statements (audited) for last 3 years
EMD/Security deposit details (amount not specified; submit as per tender terms)
Technical bid documents illustrating product compliance
OEM authorizations or dealership certificates
ISO 9001 certificate ( bidder or OEM )
Evidence of functional Service Center (state-wise) or plan to establish within 30 days
Installation, Commissioning & Training plan (where applicable)
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid on the Indian Army VIP electronics tender in 2026?
Bidders must meet ISO 9001 qualification, provide OEM authorizations, and submit GST, PAN, financials, experience evidence, and installation/maintenance plans. Ensure a functional service center in each consignee state or a plan to establish within 30 days of award. Include installation and training details in the bid.
What documents are required for VIP mic and router tender in India?
Submit GST certificate, PAN, audited financial statements, experience certificates for similar supply, OEM authorization, ISO 9001 certificate, service center evidence, installation/commissioning plan, and technical bid documents demonstrating product compliance and delivery capability.
What are the delivery and quantity terms for this Army procurement?
Delivery terms start after the last date of the original delivery order. Quantity may be increased by up to 25% during contract and extended period, with a minimum additional time of 30 days calculated per the formula (increased quantity/original quantity) × original delivery period.
What warranty and after-sales support are required for VIP equipment?
A 1-year warranty from final acceptance or after installation; OEM warranty certificates must be provided at delivery. The bidder must have or establish Installation, Commissioning, Training, Troubleshooting, and Maintenance service groups in India.
Which standards must bidders meet for this government tender in India?
Bidders must have ISO 9001 certification (bidder or OEM). The associated service centers and post-sales support must be capable within India to meet defence procurement requirements.
What is the role of service centers in eligibility for this tender?
Bidder must have a functional service center in the state of each consignee location; if absent, establish one within 30 days of award. Payment is released after documentary evidence of a functional service center is submitted.
How is the delivery period calculated for extended quantities?
Extended delivery time equals (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; the purchaser can extend this period up to the original delivery period during option exercise.
What is the scope of supply for this Army procurement?
Scope is strictly the supply of goods (VIP microphones, telephone sets, and internet routers) with no additional services included unless stated; installation and training are discussed as part of after-sales support.