Nilgiris District Tamil Nadu High End Desktop Computer Tender 2025 – 25% Quantity Option Clause & Delivery Terms
Bid Publish Date
08-Dec-2025, 10:19 pm
Bid End Date
29-Dec-2025, 9:00 am
Location
Progress
Tender Overview
The opportunity concerns a Nilgiris District, Tamil Nadu procurement for High End Desktop Computers with an uncertain estimated value and no BOQ items. The tender specifies an option clause allowing a 25% increase in quantity at contracted rates and a corresponding 25% extension in delivery time during contract currency. Delivery timing is calculated using a formula based on the original and increased quantities, with a minimum extension of 30 days. The deliverables’ location is implied to be within Nilgiris, with 641113 as the post code reference. The lack of explicit start/end dates and a defined organization name suggests the buyer’s generic terms and a need for bidders to align with the option clause and delivery mechanics. Key differentiators include the explicit quantity flex and schedule adjustment rules, which bidders must pre-plan for in their capacity and lead-time planning.
Technical Specifications & Requirements
- Product category: High End Desktop Computer (Q2) with no detailed technical specs provided in the tender data.
- BOQ: 0 items (no quantity-based schedule listed).
- Terms provide an Option Clause: bids may be increased up to 25% of bid quantity during contract and currency, with rates unchanged and delivery time adjusted proportionally.
- Delivery timing rule: new delivery period = (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extension may proceed to original delivery period.
- No explicit hardware standards or certifications are stated; bidders must rely on standard procurement compliance and the ATC referenced in the tender.
Terms, Conditions & Eligibility
- Delivery: Delivery period adjusts with option clause; calculated via the specified formula, minimum 30 days.
- EMD/Financials: Not specified in the data supplied.
- Acceptance of terms: Bidders must comply with the option-based delivery extension and quantity adjustments.
- ATC/documentation: An ATC document is uploaded by the buyer; bidders should review for additional constraints.
- BOQ: No items listed; bidders should consider typical high-end desktop configurations and associated service terms to align with potential future orders.
Key Specifications
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Product/service names: High End Desktop Computer
-
Quantities: Not specified (0 BOQ items), with explicit option for +25%
-
Estimated value: Not specified
-
Experience requirements: Not specified
-
Quality/standards: Not specified in data; rely on standard procurement norms and ATC
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Delivery: Minimum 30 days for any extended delivery; delivery period linked to quantity changes
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Terms: Option clause allowing 25% quantity increase during contract and currency
Terms & Conditions
-
Option Clause allows 25% quantity increase at contracted rates
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Delivery period adjusts proportionally with quantity; minimum 30 days
-
ATC document uploaded; comply with buyer-specified terms
Important Clauses
Delivery Terms
Delivery period commences from the last date of original delivery order; extension time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Quantity Adjustment
Purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency at contracted rates
ATC Upload
An ATC document has been uploaded by the buyer; bidders must view and align with any additional requirements
Bidder Eligibility
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Compliance with the option quantity and delivery extension terms
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Ability to supply high end desktop computers consistent with standard IT procurement
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Submit ready with ATC references and standard bidder documentation (GST, PAN, financials)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
15 Days
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Desktop Computer (Q2)
Authority Records
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Documents 3
GeM-Bidding-8686956.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration
PAN card
Experience certificates
Financial statements
EMD documents (not specified in data; bidders should prepare standard EMD as per ATC guidance)
Technical bid documents (based on ATC and standard IT hardware procurement norms)
OEM authorizations (if OEM-specific components are proposed)
Any ATC-compliant certifications referenced in the ATC file
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the high end desktop tender in Nilgiris Tamil Nadu 2025?
Bidders should review the ATC, prepare GST, PAN, financials, experience certificates, and EMD documents, and align with the 25% quantity option. Ensure readiness to adapt to delivery extensions calculated by the specified formula and to supply high end desktops meeting standard IT procurement norms.
What documents are required for Nilgiris desktop tender submission in Tamil Nadu?
Required documents typically include GST certificate, PAN card, experience certificates, financial statements, EMD proof, technical bid documents, and OEM authorizations if applicable. Review the uploaded ATC for any additional organization-specific forms or certifications.
What is the delivery extension rule for the Nilgiris high end desktops tender?
Delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. The purchaser may extend delivery up to the original delivery period while exercising the option clause.
Are there any certifications required for supplying high end desktops in this tender?
The tender data does not specify exact certifications; bidders should adhere to standard IT hardware procurement practices and review the ATC for any specified approvals or OEM authorizations required by the buyer.
What is the minimum quantity increase permitted under the option clause?
The option clause permits a maximum increase of 25% over the bid quantity at contracted rates, with a proportional adjustment to the delivery timeline as described in the terms.
Where can bidders find additional terms for the Nilgiris desktop tender 2025?
Bidders should view the uploaded ATC document referenced by the buyer for any supplementary terms, delivery conditions, and compliance requirements beyond the base terms stated in the data.
What is the initial delivery timeline if no schedule is provided for the Nilgiris desktop tender?
The initial delivery timeline is governed by the original delivery order date; any subsequent extension due to the 25% quantity option follows the extension formula with a minimum 30 days and may extend to the original delivery period.
How to ensure compliance with the 25% quantity option in this tender?
Ensure your bid includes scalable production planning, inventory buffers, and logistics capacity to handle a potential 25% quantity increase at contracted rates, with the delivery time adjusted as per the formula and minimum 30 days.