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Indian Coast Guard Pens & Stationery Tender 2026 Writing Pens IS 1375 Pencils IS 1481 IS 4747 Rajasthan

Bid Publish Date

07-Jul-2026, 10:57 am

Bid End Date

18-Jul-2026, 11:00 am

Location

DAMAN , DAMAN & DIU
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Progress

Issue07-Jul-2026, 10:57 am
AwardPending
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Quantity

2660

Category

Writing Pens

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: None specified; focus on IS 1375, IS 1481, IS 4747 compliant items
  • • Technical standards: IS 1375 (pens), IS 1481 (steel scales), IS 4747 (stamp pads)
  • • Special clauses: 25% quantity fluctuation allowed at contract rates
  • • Eligibility: Likely GST registration, PAN, vendor credentials, and OEM authorizations to be submitted
  • • Warranty/AMC: Not specified; verify during bid opening
  • • Penalties: Potential LD for delivery delays under option clause
  • • Delivery: Extended periods possible based on quantity adjustment
  • • Procurement context: Administrative stationery for Indian Coast Guard facilities

Tender Overview

The Indian Coast Guard, part of the Department of Defence, is seeking procurement of stationery items including Writing Pens, Black Lead Pencils conforming to IS 1375, Manual Pencil Sharpeners, Erasers, Metric Steel Scales conforming to IS 1481 and Stamp Pads conforming to IS 4747. The scope covers multiple generic pen and measuring tool categories with separate standard requirements. The Buyer reserves the right to increase or decrease order quantity by up to 25% and to extend delivery at contracted rates, making the bid sensitive to delivery timelines and quantity flexibility. This procurement focuses on IS-compliant stationery for administrative use, possibly for field offices and training establishments.

Technical Specifications & Requirements

  • Organization: Indian Coast Guard
  • Product categories: Writing Pens, Black Lead Pencils, Manual Pencil Sharpeners, Erasers, Metric Steel Scales, Stamp Pads
  • Standards referenced: IS 1375, IS 1481, IS 4747; pencil types, grades and shapes; stamp pad dimensions and container material
  • Packing/Unit: Unit details not specified; assess packing adequacy for bulk administrative use
  • Quality expectations: IS-compliant pencils, sharpening mechanisms, eraser dimensions, scale nominal sizes in cm; stamp pad type and color
  • BOQ: No items listed; focus on compliant product family and batch readiness
  • Delivery: Clause to manage quantity fluctuations within 25% and extended delivery periods if required

Terms, Conditions & Eligibility

  • EMD/security: Not specified in available data; bidders should anticipate standard security deposit requirements
  • Delivery terms: Delivery period subject to option clause; base period to be clarified in final tender
  • Payment terms: Not specified; bidders should prepare for standard government terms (milestone or upon delivery)
  • Document requirements: GST, PAN, vendor registration, technical compliance certificates, OEM authorizations may be expected
  • Warranty/penalties: Not detailed; monitor for clause on LD or performance penalties in final terms

Key Specifications

  • Product category: Writing Pens, Black Lead Pencils conforming to IS 1375, Manual Pencil Sharpeners, Erasers, Metric Steel Scales conforming to IS 1481, Pads for Rubber Stamps conforming to IS 4747

  • Standards: IS 1375; IS 1481; IS 4747 with specifics on pencil types, grades, shapes, sharpening mechanism, eraser dimensions, scale nominal sizes (cm)

  • Packing/Unit: Not explicitly defined; align with administrative office supply packaging standards

  • Quality/Testing: Ensure IS-certification where applicable; verify material quality for ink, body, and stamp pad containers

  • Delivery/Quantity: Option clause permits ±25% quantity variation during contract with corresponding delivery time calculations

Terms & Conditions

  • 25% quantity upsize/downsizing option at contract stage

  • Delivery period adjusts with extended delivery time based on option clause

  • IS 1375, IS 1481, IS 4747 standards compliance required

Important Clauses

Payment Terms

Payment terms to be clarified in final tender; anticipate standard government terms and possible milestone payments

Delivery Schedule

Delivery schedule will consider 25% quantity variation and may extend within contracted rates; base delivery period to be specified

Penalties/Liquidated Damages

Penalties for delivery delays to be defined; monitor for LD clauses linked to extended delivery timelines

Bidder Eligibility

  • GST registration and PAN

  • Experience in supplying stationery to government or defence entities

  • Evidence of compliance with IS-based product standards and OEM authorizations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Writing Pens (Q4) , Black Lead Pencils (V3) Conforming to IS 1375 (Q4) , Manual Pencil Sharpener (V3) (Q4) , Eraser (V2) (Q4) , Metric Steel Scales (V3) Conforming to IS 1481 (Q4) , Pads for Rubber Stamps (V2) Conforming to IS 4747 (Q4)

Authority Records

MINISTRY OF DEFENCEDEFENCE DEPARTMENT

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Documents 12

GeM-Bidding-9527472.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 10 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Pen Rollerball Pen
Generic Tip Size 0.3 mm, 0.7 mm
Generic Ink Color Blue
Generic Body Material Plastic

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery procurements

4

Financial statements (latest) and turnover details

5

EMD/Bid security as per final tender terms

6

Technical bid documents and evidence of IS/standards compliance

7

OEM authorizations (where applicable) and product manuals

8

GST/Tax compliance certificates and statutory registrations

Frequently Asked Questions

Key insights about DAMAN & DIU tender market

How to bid for Indian Coast Guard stationery tender in 2026

Bidders should submit GST, PAN, experience certificates, financials, EMD, and technical compliance documents. Ensure IS 1375, IS 1481, and IS 4747 conformance for pens, scales, and stamp pads. The tender allows ±25% quantity variation with corresponding delivery flexibility.

What documents are required for IS 1375 compliant pens bid in India Coast Guard

Prepare GST certificate, PAN, vendor credentials, OEM authorization if applicable, past purchase orders for stationery, and technical datasheets proving IS 1375 compatibility. Include EMD proof and quality certificates where available.

What are the IS standards referenced for stationery procurement in this tender

Standards include IS 1375 for pens, IS 1481 for metric steel scales, and IS 4747 for stamp pads. Vendors must prove conformity with these standards through certificates, product specs, and test reports where required.

What is the delivery flexibility for quantity in this coast guard tender

The buyer may adjust quantity by ±25% at contract placement and during currency, with delivery time calculated as (increased/original quantity) × original delivery days, minimum 30 days, extending as necessary.

When is the expected payment terms for stationery supply to Coast Guard

Final terms are not specified in the limited data; bidders should expect standard government payment terms, potentially milestone-based or after delivery, with supporting documents and tax compliance.

What are the key eligibility criteria for this stationery bid in India

Eligibility likely requires GST and PAN, prior government or defence procurement experience, IS standard compliance documentation, and OEM authorizations if required by the final terms.

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