Satara District Panchayats SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE Tender Maharashtra 2026
Bid Publish Date
04-Sep-2026, 12:48 pm
Bid End Date
14-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
The Satara District Panchayats, under the Department Of Panchayati Raj, seeks SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE for delivery in SATARA, MAHARASHTRA. The scope covers supply, installation, testing, commissioning, operator training, and optional statutory clearances. The contract allows a 25% quantity increase during procurement and currency, with delivery time adjustments based on the formula provided, ensuring minimum extensions of 30 days. This procurement emphasizes end-to-end classroom tech, including digital content integration for effective pedagogy. The bidder must address turnover, after-sales support for imported items, and compliance with the option clause during bid execution.
Technical Specifications & Requirements
- Scope includes: Supply, Installation, Testing, Commissioning, and Training of operators; statutory clearances if any.
- Quantity flexibility: Up to 25% increase at contract award and during currency at contracted rates.
- Delivery timing: calculated extension = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery period can be capped to the original delivery period.
- Turnover evidence: bidders must provide last three years’ audited balance sheets or CA certificate showing turnover; if company <3 years, use post-incorporation turnover.
- OEM/Imported product rules: imported items require an India-based registered office for after-sales service; submission of certification is mandatory.
- Scope of supply price: bids must include all costs for supply, installation, testing, commissioning, training, and any statutory requirements.
Terms, Conditions & Eligibility
- Quantity adjustments: up to 25% increase/decrease allowed during contract and currency.
- Sub-contract and assignment: requires prior written consent of the buyer; joint liability remains with the seller.
- Turnover criteria: minimum average annual turnover over the last three years as per bid document; if <3 years, use post-constitution turnover.
- OEM/After-sales: for imported products, an India-based office must provide after-sales support; document submission required.
- Delivery commitments: delivery period ties to original delivery order date; options extend that period as per formula; minimum extension 30 days.
- Documentation: bidders must submit GST, PAN, experience certificates, audited financials or CA certificate, and OEM authorizations as applicable.
Key Specifications
-
Scope: Supply, Installation, Testing, Commissioning, and Training of SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE
-
Quantity flexibility: up to 25% increase during contract and currency at contracted rates
-
Delivery extension: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
Imported items: must have India-based registered office for after-sales service; submit certificate
-
Financials: provide turnover proof for last three years; CA certificate if required
Terms & Conditions
-
25% quantity variation permitted at contract award and during currency
-
OEM/Imported products require India-based after-sales service office
-
Delivery period adjustments follow the specified formula with a 30-day minimum
Important Clauses
Payment Terms
Not specified in tender data; bidders should expect terms aligned with supply, installation, commissioning, and training milestones.
Delivery Schedule
Delivery extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; option extensions may not exceed original period.
Penalties/Liquidated Damages
Not specified in tender data; standard practice may apply LD for delayed delivery or non-conformance as per contract.
Bidder Eligibility
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Minimum average annual turnover as stated in bid document for the last 3 years
-
Must demonstrate capability for supply-installation-testing-commissioning of smart classroom equipment
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OEM authorization required for imported components and India-based after-sales support
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
70 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Satara
Delivery Pincodes
415011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kalyani Prashant Sapkal | 415011,At Post Khamkarwadi Tal Koregaon Dist Satara 415011, Satara | Satara | Maharashtra | 415011 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9847298.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover for the last 3 years
OEM authorization/Manufacturer’s certificate (for imported items)
Evidence of after-sales support presence in India (for imported products)
Technical bid documents demonstrating compliance with scope (Supply, Installation, Testing, Commissioning, Training)
Any relevant experience certificates for similar smart classroom deployments
Declaration of adherence to option clause and delivery terms
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Satara smart classroom tender in Maharashtra 2026
Bidders must submit GST, PAN, turnover proof for last 3 years, and OEM authorization. The scope includes supply, installation, testing, commissioning, and operator training; ensure India-based after-sales support for imported items. Adhere to the 25% quantity variation clause and provide turnover documentation in the technical bid.
What documents are required for Satara smart class equipment bid
Required documents include GST certificate, PAN card, audited financial statements or CA certificate showing turnover, OEM authorization for imported products, proof of India-based after-sales service, and detailed technical bid showing compliance with supply, installation, testing, commissioning, and training.
What are the delivery and extension terms for the Satara tender
Delivery extensions follow the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; the purchaser may extend up to the original delivery period when exercising the option clause.
Which products require India-based after-sales support in this bid
Imported smart classroom products require an OEM or authorized seller with a registered office in India to provide after-sales support; submit the corresponding certificate as part of the bid.
What is the scope of supply for the Satara tender
The bid must cover supply, installation, testing, commissioning, operator training, and any statutory clearances required; price must include all components and services necessary for full deployment.
What turnover evidence is acceptable for eligibility
Submit audited balance sheets for the last three years or a CA certificate detailing turnover; if the firm is under 3 years old, use turnover for completed years after incorporation to meet the threshold.
How to demonstrate compliance with option clause in the bid
Show explicit acceptance of quantity variation up to 25% during contract and currency, and provide calculations showing how delivery timelines adjust when quantities change, ensuring the minimum 30-day extension guideline is satisfied.
What are the eligibility criteria for the equipment category
Eligibility requires proven capability in smart classroom deployments, financial stability evidenced by turnover, and for imported items, India-based after-sales support via OEM authorization; ensure all documents are current and verifiable.