GEM

Indian Army Cafeteria Chairs & Modular Tables Tender Gwalior Madhya Pradesh 2025 - IS 3314 Steel Lockers & ISO 9001 Compliance

Posted

24 Oct 2025, 10:00 am

Deadline

13 Nov 2025, 05:00 pm

EMD

₹79,726

Location

GWALIOR , MADHYA PRADESH

Progress

Issue24 Oct 2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

966

Category

Cafeteria Chair

Bid Type

Two Packet Bid

Categories 2

LOCKERS CENTRE TABLE

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a procurement package including Cafeteria Chairs (with/without wheels), Modular Tables/Meeting Tables/Centre Tables (V2), and Steel Clothes Lockers (V3) compliant with IS 3314. The project is based in GWALIOR, MADHYA PRADESH. The bid references generic chair/body specifications and a focus on upholstery, cushions, backrests, table top materials, and understructure details. The EMD is ₹79,726, indicating a substantial but targeted scope. Unique elements include a mix of seating and furniture systems, with exact backrest options, adjustable table heights, and cross-section dimensions for metal legs. The award will consider item-specific standards, delivery capability, and post-sale service expectations, with option clauses allowing quantity adjustments up to 25% during/after contract finalization. This procurement emphasizes standardized performance and warranty terms to support government infrastructure needs in military cafeterias and meeting spaces.

Technical Specifications & Requirements

  • Chair/Table categories: Cafeteria Chair (seat shape, armrest presence, cushion density and upholstery), Chair Back (low to mid-back height ranges), Armrest type, Table Top material and edging, Table Top dimensions (length/depth/edge thickness with tolerances), Understructure material and cross-section, Table top height adjustability.
  • Standards/Compliance: Governing Standard; IS 3314 for lockers; ISO 9001 certification required; BIS/type test and OEM authorizations where applicable.
  • Dimensions/Performance: Height from ground with ±10 mm tolerance; table top length/depth tolerances ±50/±20 mm; locker dimensions per IS 3314; lumbar support in chair back; availability of modesty panel/storage pedestal.
  • Warranty & Materials: Warranty period to be specified; cushion density in kg/m^3; upholstery and upholstery backing materials; metal legs cross-section dimensions.
  • Delivery & Scope: Scope includes Supply, Installation, Testing and Commissioning of goods; OEM support for imported items with registered Indian office for after-sales service.
  • Key Deliverables: Complete furniture sets meeting specified materials, cushions, and edge treatments; delivery to Indian Army facilities in Gwalior; documented certifications with bid submission.

Terms, Conditions & Eligibility

  • EMD: ₹79,726; payment via applicable government channels; maintain GST-compliant invoices.
  • Experience/Certification: ISO 9001 certification required; BIS/type tests and OEM authorizations where applicable; non-blacklisted government/vendor status.
  • Delivery & Payment: Delivery/installation as per contract with option to adjust quantity up to 25% at contracted rates; payment terms aligned to GST-compliant invoicing.
  • Documentation: Manufacturer authorization for authorized distributors; GST 3B filings; e-KYC; GSTIN certificate; self-declaration on firm letterhead; export/import compliance as needed.
  • Penalties/Warranty: Warranty period for furniture; LD/penalty terms to be as per standard GeM terms; after-sales service obligations for imported items.
  • Other: All bidders must ensure registered India-based after-sales support for imported products; provide required certificates (ISI/BIS as applicable) and product-specific approvals with bid submission.

Key Specifications

  • Cafeteria Chair: seat shape, armrest presence, cushion density, upholstery material, backrest cushion thickness, and seat/back cushions with specified density (kg/m^3)

  • Chair Back: low to mid-back height ranges (200-400 mm; 400-700 mm); lumbar support feature

  • Armrest: presence and type specification

  • Table Top: material type, edge availability, edge thickness tolerance ±5 mm, length tolerance ±50 mm, depth tolerance ±20 mm, adjustable height

  • Understructure: material type, cross-section thickness, table legs material, modesty panel availability, storage pedestal options

  • Locker Standards: IS 3314 compliance, materials, finish and dimensions as per standard

  • Warranty: defined warranty period for chairs, tables, and lockers; post-warranty AMC terms

Terms & Conditions

  • Quantity may vary up to 25% at contract award or during currency per option clause

  • Scope includes Supply, Installation, Testing and Commissioning of all items

  • ISO 9001 certification and BIS/type tests mandatory; OEM authorization required for non-manufacturers

Important Clauses

Payment Terms

GST-compliant invoicing; GeM portal GST invoice upload; payment following submission of eligible GST documentation

Delivery Schedule

Delivery starts after order date; extended time provisions if option clause invoked; minimum 30 days for extended delivery

Penalties/Liquidated Damages

Penalties to be in line with GeM terms; potential LD for late delivery or non-conformance with specifications

Bidder Eligibility

  • Must hold ISO 9001 certification

  • Vendor should have experience in supplying government furniture (similar scale)

  • OEM authorization or Manufacturer authorization required for distributors

Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Shape of the Cafeteria Chair Seat Circular
Generic Chair Armrest Without Armrest
Material Material of Chair Seat Teak Wood
Material Seat with Cushion No
Material Thickness of Cushion for Seat 0.0 - 150.0 Or higher
Material Density of Seat Cushion Kg/m^3 0.0 - 50.0 Or higher
Material Upholstery Material of Seat Not Applicable
Material Material of Chair Back Teak Wood
Material Back with Cushion No
Material Thickness of Cushion for Back 0.0 - 150.0 Or higher
Material Density of Back Cushion Kg/m^3 0.0 - 50.0 Or higher
Material Upholstery Material of Back Not Applicable
Material Material of the Chair Under structure Teak Wood
Dimensions Height of Chair Seat from ground with a tolerance of ± 10 mm 470.0 - 600.0 Or higher
Dimensions Overall Height of Chair from ground with a tolerance of ± 10 mm 900.0 - 1100.0 Or higher
Warranty Warranty Period 1, 2, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar furniture supply projects

4

Financial statements demonstrating capacity

5

EMD submission proof (DD/online payment receipt)

6

Technical bid documents showing compliance with IS 3314 and IS 550/IS ISH standards if applicable

7

OEM authorizations or Manufacturer authorization for distributors

8

ISO 9001 certificate and BIS/type test certificates

9

Notarized non-blacklisted certificate

10

GSTR 3B (3 years evidence) and GST details

11

E-KYC documents and self-declaration letter on firm letterhead

Frequently Asked Questions

How to bid for cafeteria chair and table tender in Gwalior?

Bidders must meet ISO 9001 credentials, BIS/type test certifications, and OEM authorizations. Prepare EMD ₹79,726, GSTIN, GSTR-3B filings, and proof of experience with similar government furniture supply. Submit technical and financial bids through the GeM portal with the required documents.

What documents are required for IS 3314 steel locker bids in Madhya Pradesh?

Prepare OEM authorization, manufacturer certificate for IS 3314 compliant lockers, BIS/type test certificates, ISO 9001, GST certificates, GST invoice declarations, and proof of non-blacklisted status. Include experience certificates for locker supply projects in the last 3 years.

What is the EMD amount and purpose for this GeM tender?

EMD is ₹79,726 to ensure bid seriousness and financial capability. Pay via online or demand draft per GeM terms. EMD is refundable after bid decision, subject to bidder compliance and contract award; ensure GST-compliant invoicing for payments.

Which standards and certifications are mandatory for this furniture tender?

Mandatory ISO 9001 certification; BIS/type test certificates; OEM authorization for distributors; IS 3314 compliance for steel lockers; ensure non-blacklisted status and ISI/BIS markings where applicable.

What is the delivery expectation for the Indian Army furniture supply?

Delivery includes Supply, Installation, Testing and Commissioning. Option clause allows up to 25% quantity changes; extended delivery period rules apply with a minimum 30 days for added time, starting from last date of original delivery order.

What are the table top and chair dimensions required in the bid?

Specifications require exact chair seat height, backrest height ranges (200-400 mm or 400-700 mm), table top length/depth with ±50 mm/±20 mm tolerances, table top edge thickness ±5 mm, and adjustable table top height features.

What are the warranty expectations for chairs, tables, and lockers?

Warranties must be specified in the bid with duration for cushions, upholstery, metal understructure, and locker finish. Provide AMC options and terms, including response times and service availability within India for imported items.

How will payments be processed after bid award in this procurement?

Payments are GST-compliant with GeM-invoicing requirements. The vendor must provide GST invoices and GST portal payment confirmations; contract payments follow standard government procurement terms and delivery milestones.

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