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Hindustan Petroleum Corporation Ltd PCU-15KVA Supply, Installation & CAMC Tender 2026

Bid Publish Date

09-Feb-2026, 10:52 am

Bid End Date

19-Feb-2026, 3:00 pm

EMD

₹70,000

Location

DARJEELING , WEST BENGAL

Progress

Issue09-Feb-2026, 10:52 am
AwardPending
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Quantity

390

Category

SUPPLY AND INSTALLATION OF PCU-15KVA

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for the supply and installation of a PCU-15KVA system, followed by CAMC services for the 3rd, 4th, and 5th years. The project involves procurement of a single PCU-15KVA unit with ongoing maintenance commitments, and includes an option to increase order quantity by up to 25% during contract execution. The EMD is ₹70,000, signaling moderate bid risk and security. Although location details are not provided, the scope emphasizes reliable service support and escalation processes, with the emphasis on post-installation care.

Technical Specifications & Requirements

  • Product: PCU-15KVA including supply, installation, and commissioning; CAMC for years 3, 4, and 5
  • Quantity flexibility: Up to 25% increased quantity at contracted rates; delivery period adjustments per option clause
  • Service & Support: Dedicated toll-free service line; Escalation Matrix with contact numbers
  • EB/ATC: ATC documents uploaded by buyer; OEM responsibility for after-sales support
  • Maintenance period: CAMC for three consecutive years post-installation; response and resolution commitments to be provided by bidder
  • Location gap: Specific site/location not disclosed; ensure alignment with HPCL procurement standards and service coverage
  • BOQ: No items listed; implies bundled scope for PCU-15KVA system and CAMC
  • Compliance emphasis: Ensure adherence to HPCL terms and option clause execution timelines

Terms, Conditions & Eligibility

  • EMD: ₹70,000 required to participate
  • Delivery terms: Option clause allows quantity variation; delivery period extends following last delivery order date
  • Payment terms: Not specified; bidders should align with HPCL standard payable terms
  • Warranty/AMC: CAMC for 3rd-5th year; after-sales service required with escalation framework
  • Documentation: Dedicated service numbers; OEM authorization and technical bid documents expected
  • Compliance: Bidder must adhere to ATC uploaded by HPCL; maintain service continuity and escalation readiness

Key Specifications

  • Product/service: Supply, installation, and CAMC of PCU-15KVA

  • Estimated value: not disclosed; EMD ₹70,000

  • Delivery terms: option to increase quantity up to 25% at contracted rates

  • Warranty/AMC: CAMC for 3rd, 4th, and 5th year with service support requirements

  • Support: dedicated toll-free number and escalation matrix

Terms & Conditions

  • EMD of ₹70,000 required for bid participation

  • Quantity may be increased up to 25% during contract at same rates

  • CAMC obligations for years 3-5; after-sales service commitments

Important Clauses

Payment Terms

Not specified in tender; bidders should align with HPCL standard payment terms and CAMC invoicing

Delivery Schedule

Delivery period adjustable per option clause; extended time formula specified; minimum 30 days when applicable

Penalties/Liquidated Damages

Not specified in provided data; bidders should expect HPCL standard LD terms via ATC

Bidder Eligibility

  • Proven experience in PCU-15KVA supply/installation

  • Financial stability to support CAMC commitments

  • OEM authorization for PCU-15KVA or equivalent product

Documents 8

GeM-Bidding-8942468.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant PCU installations)

4

Financial statements / turnover evidence

5

EMD submission document (₹70,000)

6

Technical bid documents demonstrating PCU-15KVA capability

7

OEM authorization / dealership certificates

8

Escalation matrix and toll-free service contact details

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for HPCL PCU-15KVA tender in 2026

Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹70,000 along with technical bid and OEM authorization. The tender includes CAMC for years 3-5 and a 25% quantity option. Ensure OEM support and toll-free service details are provided per ATC.

What documents are required for HPCL PCU-15KVA procurement

Submit GST certificate, PAN, audited financial statements, experience certificates for PCU installations, EMD ₹70,000, technical bid, OEM authorization, and escalation matrix. ATC uploaded by HPCL must be reviewed and complied with during submission.

What are the CAMC years for HPCL PCU-15KVA bid

CAMC extends through three consecutive years (3rd, 4th, and 5th year) following installation. Bidders must commit to ongoing maintenance, spare parts supply, and timely service responses as part of the contract terms.

What is the EMD amount for HPCL PCU-15KVA tender

The EMD amount is ₹70,000. It must be submitted in the prescribed form (DD/online as specified) and accompany the bid as security to participate in the HPCL PCU-15KVA procurement process.

What is the delivery quantity option in HPCL PCU tender

The purchaser reserves the right to increase quantity up to 25% of bid quantity at contracted rates. Additional delivery time follows the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What service support requirements are included in the HPCL tender

Bidder must provide a dedicated toll-free service number and a formal escalation matrix with telephone contacts. After-sales support should align with CAMC obligations for years 3-5 and ensure prompt resolution as per ATC.

What standards or OEM certifications are needed for HPCL PCU-15KVA

OEM authorization or dealership certification for PCU-15KVA is required. Ensure compliance with HPCL ATC and provide service-level commitments, along with installation and commissioning capabilities validated by prior PCU deployments.

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