Indian Army Recording Devices and Related Equipment Tender Shimla Himachal Pradesh 2026 IS 550 Compliant 200000
Bid Publish Date
12-Feb-2026, 10:20 pm
Bid End Date
23-Feb-2026, 1:00 pm
Value
₹2,00,000
Location
Progress
Quantity
84
Category
Book Grey Zone Warfare
Bid Type
Two Packet Bid
Key Highlights
- • Product categories include Recording Device, 12-Sheet Paper Shredder, Slide Presenter, Board and Chart Paper items
- • Estimated contract value: ₹200,000 with ±25% quantity variation
- • Delivery address: JAK RIF, Jutogh Military Station, Shimla 171008
- • Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
- • Service requirement: dedicated toll-free support and detailed escalation matrix
- • Option clause allows higher quantity at contracted rates with extension rules
- • No explicit technical specifications; bidders must be prepared for on-site delivery/installation and standard defense procurement procedures
Categories
4
Tender Overview
The opportunity is issued by the Indian Army (Department of Military Affairs) for procurement in Shimla, Himachal Pradesh involving multiple product categories including Recording Device, 12‑sheet Paper Shredder, Slide Presenter, Book Grey Zone Warfare materials, 4x3 ft chart boards, and chart paper. The estimated contract value is ₹200,000 with potential quantity fluctuations of ±25% under the option clause. The delivery/installation is expected at the JAK RIF, Jutogh Military Station, Shimla 171008. The tender emphasizes bidder readiness for on-site delivery, installation, and extended delivery timelines when option clauses are exercised. The scope targets government defense procurement with emphasis on reliable service support.
Technical Specifications & Requirements
- No explicit technical specs are published within the provided data; BOQ items are listed but unquantified. Providers should prepare for on-site delivery and installation where applicable at JAK RIF, Shimla.
- Mandatory bidder setup includes vendor code creation, and submission of documentation: PAN card, GSTIN, Cancelled cheque, and EFT mandate certified by bank. Service/support must include a dedicated toll-free number and an escalation matrix for service events.
- The order may require compliance with standard procurement practices for defense logistics and timely delivery within the extended delivery window if the option clause is exercised.
Terms & Eligibility
- EMD: Not disclosed in the data; ensure readiness to provide as per standard Army bid practice.
- Delivery terms: delivery clock begins after the original delivery order; extension allowed up to 25% quantity with minimum 30 days extra, based on the option clause.
- Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate; establish vendor code and payment arrangements; demonstrate dedicated service support infrastructure.
Key Specifications
-
- Product categories: Recording Device, 12 Sheet Paper Shredder, Slide Presenter, Book Grey Zone Warfare items, 4x3 ft Chart Board, Chart Paper
-
- Estimated value: ₹200,000
-
- Delivery location: JAK RIF, Jutogh Military Station, Shimla 171008
-
- Option clause: +/- 25% quantity; delivery period extension calculation with minimum 30 days
-
- Service requirements: dedicated toll-free support and escalation matrix
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract award and during currency
-
Delivery/installation at JAK RIF, Jutogh Cantonment, Shimla; delivery period adjustments apply
-
Mandatory submission of PAN, GSTIN, cancelled cheque, and EFT mandate with bid
Important Clauses
Payment Terms
No explicit payment terms published; bidders should anticipate standard Army practice with receipt-based payments following delivery and verification.
Delivery Schedule
Delivery period begins from the last date of the original delivery order; option-induced extensions follow the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard LD provisions for defense procurement and on-time delivery.
Bidder Eligibility
-
Eligibility for defense-related procurement and ability to operate at Shimla location
-
Capability to deliver and install items at JAK RIF, Jutogh Cantonment
-
Compliance with required documentation (PAN, GSTIN, EFT mandate) and service support readiness
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Recording Device , Paper Shredder Machine 12 Sheet , Slide Presenter , Book Grey Zone Warfare , PLA China Room Flex Board 4X3 ft , Chart Paper
Authority Records
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Documents 5
GeM-Bidding-8978459.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
Recording Device
Recording Device
Paper Shredder Machine 12 Sheet
Paper Shredder Machine 12 Sheet
Slide Presenter
Slide Presenter
Book Grey Zone Warfare
Book Grey Zone Warfare
PLA China Room Flex Board 4X3 ft
PLA China Room Flex Board 4X3 ft
Chart Paper
Chart Paper
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Recording Device | Recording Device | 1 | nos | projectoffr | 15 | |
| 2 | Paper Shredder Machine 12 Sheet | Paper Shredder Machine 12 Sheet | 1 | nos | projectoffr | 15 | |
| 3 | Slide Presenter | Slide Presenter | 2 | nos | projectoffr | 15 | |
| 4 | Book Grey Zone Warfare | Book Grey Zone Warfare | 1 | nos | projectoffr | 15 | |
| 5 | PLA China Room Flex Board 4X3 ft | PLA China Room Flex Board 4X3 ft | 39 | nos | projectoffr | 15 | |
| 6 | Chart Paper | Chart Paper | 40 | nos | projectoffr | 15 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate (bank-certified)
Vendor code creation documentation
Proof of service support capability (dedicated toll-free number, escalation matrix)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ABHIRAJ MOTORS Under PMA | - | 18-02-2026 09:44:55 | |
| 2 | RAJESH AUTOMOBILES Under PMA | - | 18-02-2026 20:36:07 | |
| 3 | VERMA PHOTO STUDIO Under PMA | - | 17-02-2026 23:27:34 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VERMA PHOTO STUDIO Under PMA | Item Categories : Recording Device,Paper Shredder Machine 12 Sheet,Slide Presenter,Book Grey Zone Warfare,PLA China R | |
| L2 | ABHIRAJ MOTORS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Recording Device,Paper Shredder Machine 12 Sheet,Slide Presenter,Book Grey Zone Warfare,PLA China R | |
| L3 | RAJESH AUTOMOBILES (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Recording Device,Paper Shredder Machine 12 Sheet,Slide Presenter,Book Grey Zone Warfare,PLA China R |
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the recording device tender in Shimla 2026 Indian Army
To bid, bidders must submit PAN, GSTIN, cancel cheque, and EFT mandate alongside vendor code creation documents. Ensure dedicated service support and escalation matrix are provided. The estimated value is ₹200,000 with a ±25% quantity option. Prepare on-site delivery capability to JAK RIF, Jutogh.
What documents are required for this defense equipment bid in Shimla
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, vendor code creation details, and evidence of dedicated service support. Additional defense procurement paperwork may include warranty details and installation capability documentation.
What are the delivery terms for the JAK RIF Shimla procurement
Delivery starts after the original delivery order; option quantity changes allow up to 25% variation. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. On-site installation is expected at JAK RIF, Shimla.
What payment terms can bidders expect for this tender
Explicit payment terms are not published; bidders should anticipate standard defense procurement practices with milestone-based payments after delivery and acceptance. Prepare for documentation alignment with GST and EFT arrangements to enable prompt payments.
Which standards or certifications are required for this Shimla tender
The tender data does not specify explicit standards; bidders should ensure compliance with general defense procurement requirements and be prepared to provide service support, installation capability, and vendor verifications alongside GST/PAN/EFT documents.
How to ensure eligibility for the Shimla recording device procurement
Ensure eligibility by providing PAN, GSTIN, EFT Mandate, and Cancelled Cheque; demonstrate on-site delivery capability at JAK RIF, Jutogh Cantonment; supply dedicated support contact details and escalation matrix as part of the bid submission.
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Documents 5
GeM-Bidding-8978459.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS