Indian Army Department Of Military Affairs Spare Parts Tender 2025 India ISO 9001 Service Center Requirements
Indian Army
JALPAIGURI, WEST BENGAL
Posted:
17 December 2025
Closed:
10 January 2026
GEM
Categories
9
Tender Overview
The procurement is for Bharat Electronics Limited (BEL) under the Department of Defence Production, located in BANGALORE, KARNATAKA - 560001, for a Pre Heater for PCB Soldering. The notice specifies data sheet submission and OEM/OEM-certified installation, with potential escalation clauses. There is an emphasis on obsolescence checks (minimum 3 years market life) and GST considerations handled by bidders. A crucial clause allows supplier authorization with OEM details and mandatory data-sheet alignment to product specifications.
Technical Specifications & Requirements
- Data Sheet of the offered product must be uploaded and align with bid parameters to avoid rejection.
- Installation, commissioning, testing, configuration and training (if applicable) must be carried out by the OEM / OEM Certified resource or OEM authorised Reseller.
- For hazardous materials, transport/handling/safety measures must follow regulatory standards; packaging must include hazard symbols, MSDS, batch number, MFG date, gross/net weight, and shelf life.
- If using an Authorised Distributor, an OEM Authorization form/certificate with contact details is required.
- The buyer reserves the right to an option clause: quantity can be increased/decreased by up to 50%; additional time calculated per formula with a minimum of 30 days.
Terms, Conditions & Eligibility
- Bidders must ensure product is not end-of-life, with a minimum of 3 years residual market life as per OEM.
- GST will be handled on actuals or as per applicable rates, subject to the quoted GST percentage.
- Submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by bank for Vendor Code Creation.
- Data Sheet alignment is mandatory; mismatch may lead to bid rejection.
- Non-return of faulty hard disks as per security policy; OEM authorization required for installation/maintenance.
- Section includes an option clause up to 50% quantity adjustment and extended delivery timelines as described.
Key Specifications
-
Product: Pre Heater for PCB Soldering
-
No BOQ items listed; estimated value not provided
-
Obsolescence life requirement: minimum 3 years residual market life
-
OEM certification/authorization required for installation and maintenance
-
Data Sheet must precisely reflect offered product parameters
-
Option clause allows up to 50% quantity variation with proportionate delivery timeline
-
Hazardous material handling and labeling as per regulatory standards
Terms & Conditions
-
EMD not specified in available data; ensure compliance with procurement norms
-
GST handling as per actuals or applicable rates, whichever is lower
-
Data Sheet alignment and OEM authorization mandatory for bid evaluation
Important Clauses
Payment Terms
GST handling on actuals or applicable rate; bidder bears GST implications; no fixed GST amount stated
Delivery Schedule
Option clause allows up to 50% quantity change; delivery period varies with extended period guidance
Penalties/Liquidated Damages
Not explicitly detailed in available data; standard procurement penalties may apply per policy
Bidder Eligibility
-
Not end-of-life in OEM's market life, minimum 3 years residual life
-
OEM authorization or OEM-certified installation capability
-
Submit PAN, GST, cancelled cheque, EFT mandate, and data sheet with bid
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate certified by Bank
5
Product Data Sheet (to match bid parameters)
6
OEM Authorization form/certificate (if bidding through Authorized Distributor)
7
Installation/Commissioning/Testing/Configuration/Training plan (OEM certified)
8
Hazardous material handling documentation (if applicable)
9
Security policy compliance documents (hard disk handling if relevant)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid on BEL PCB pre heater tender in Bangalore 2026?
Bidders must provide OEM authorization, submit a precise Data Sheet, supply PAN, GST, Cancelled Cheque, and an EFT Mandate. Installation must be by OEM-certified personnel; ensure the product has at least 3 years remaining market life and comply with GST norms as per actuals.
What documents are required for BEL pre heater bid in Karnataka?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and the Data Sheet. If bidding via Authorized Distributor, include OEM authorization. Installation/commissioning plan by OEM-certified staff is mandatory, along with hazard-handling documentation if applicable.
What are the data sheet and OEM authorization requirements for BEL bids?
bidders must upload a Data Sheet that exactly matches bid parameters and provide OEM Authorization where applicable. Any mismatch can lead to rejection. Ensure OEM-certified installation capability and provide contact details for OEM/reseller as required.
What is the delivery flexibility clause in the BEL pre heater tender?
The purchaser may increase or decrease quantity up to 50% at contract award and during currency. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
What standards or certifications are required for this PCB soldering pre heater?
While explicit standards are not listed, compliance with OEM specifications and Data Sheet alignment is mandatory. Ensure product dimensions, electrical ratings, and safety data align with the official Data Sheet; OEM authorization may imply standard industry certifications.
What are GST implications for BEL procurement in Bangalore 2026?
GST will be reimbursed at actuals or at applicable rates, whichever is lower, subject to the bidder’s quoted GST percentage. The bidder bears responsibility for any GST calculation errors.
Who can perform installation and testing for BEL PCB soldering equipment?
Installation, commissioning, testing, and training should be conducted by the OEM, an OEM-certified resource, or an OEM-authorized reseller to ensure conformity with product specifications and warranty conditions.
What happens if the data sheet does not match the product offered?
A mismatch between the data sheet and offered product parameters can lead to bid rejection. Ensure the Data Sheet precisely reflects all technical parameters, performance metrics, and installation requirements.
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GeM-Bidding-8789117.pdf
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