Haryana SCVT Society Video Conferencing Equipment Tender 2025: PTZ Camera, Speakerphone, ISI/ISO Standards
Progress
Tender Overview
The procurement by the Industrial Training And Vocational Education Department, Haryana seeks Video Conferencing Camera / Web Camera (V2) and Speakerphone equipment for UC system integration, including Supply, Installation, Testing and Commissioning. The EMD is ₹14,500. The bid allows a quantity variation of up to 25% during contract execution, with delivery timelines linked to the original and extended periods. Online EMD and performance security are supported via RTGS/online transfer to the SCVT Society of Haryana. The scope explicitly includes installation at no extra installation charges. The itemization is non-BOQ at present, limiting itemized detail.
Key Specifications
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Video conferencing camera with PTZ function
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Maximum resolution per camera
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Pan Range: Minimum and Maximum values
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Optical Zoom: Maximum and Digital Zoom: Maximum
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Field of View: Degrees
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Comprehensive on-site warranty: Year
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Number of microphones: Not specified but included
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Professional speakerphone compatible with UC systems and DSP technology
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On-site OEM warranty: Year not specified
Terms & Conditions
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EMD amount: ₹14,500 via RTGS/online transfer
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Delivery strategy with option clauses allowing up to 25% quantity variation
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Scope includes Supply, Installation, Testing and Commissioning
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Proof of online payment and bid submission details must be uploaded
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Installation to be provided with no additional installation charges
Important Clauses
Payment Terms
EMD paid online to SCVT Society of Haryana; performance security via online payment also possible; contract requires payment proof with bid submission
Delivery Schedule
Delivery period linked to original delivery order; option to extend based on quantity variation; minimum time rules apply if extended delivery occurs
Penalties/Liquidated Damages
Not explicitly stated; penalties would be governed by general GeM/GTC terms, with LD likely applicable for delayed delivery or non-performance
Bidder Eligibility
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Proven experience in supplying and installing video conferencing systems
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Financial capacity to support upfront procurement and warranty commitments
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Authorized OEM support and ability to provide on-site warranty
Tender Data
Bid Details
Quantity
8
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
4 Days
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
10
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2) , Speakerphone (Q2)
Authority Records
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Documents 7
GeM-Bidding-8778916.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
16-Jan-2026, 6:30 am
Opening Date
16-Jan-2026, 7:00 am
Update
Extended Deadline
15-Jan-2026, 8:30 am
Opening Date
15-Jan-2026, 9:00 am
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Intended Application | A Video Conferencing Camera are digital camera specially designed for use in video conferencing application. |
| Description/Application | Genric Description | Video Conferencing Camera |
| Genric | PTZ Function | Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Pan Range (Minimum) | -170 |
| Genric | Pan Range (Maximum) | 170 |
| Genric | Zoom Range Optical (Maximum) | 20X, 22X, 30X Or higher |
| Genric | Zoom Range Digital (Maximum) | 12X - 16X Or higher |
| Genric | Field of View (Degree) | 45-60, more than 60-75, more than 75-90, more than 90-105, more than 105-120 |
| Warranty / Service | Comprehensive on site Warranty (Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for video conferencing equipment tender in Haryana 2025
Bidders must satisfy eligibility, submit GST, PAN, experience proofs, financials, EMD ₹14,500 via RTGS to SCVT Society of Haryana, and include OEM authorizations. The bid covers supply, installation, testing and commissioning with online payment proofs and installation at no extra charge. Ensure UC compatibility and DSP features compliance.
What documents are required for Haryana videoconferencing bid 2025
Required documents include GST certificate, PAN card, experience certificates for similar deployments, financial statements, EMD proof of ₹14,500 via RTGS, technical bid detailing PTZ, resolution, pan/tilt ranges, zoom specs, and OEM authorizations for components used in the UC system.
What are the essential technical specs for PTZ cameras in this tender
Essential specs include PTZ function capability, maximum camera resolution per unit, minimum and maximum pan range, optical and digital zoom limits, and field of view in degrees. Vendor must confirm DSP-based audio processing and UC system compatibility for seamless integration.
What is the delivery and installation requirement for Haryana bid
Scope mandates supply, installation, testing and commissioning with no extra installation charges. Delivery can be subject to a quantity variation of 25% during contract; extended delivery times calculated per formula, minimum 30 days, maintaining original delivery timeline where possible.
What is the EMD amount and payment method for this tender in Haryana
EMD is ₹14,500. Payment must be made online (RTGS/NEFT) to SCVT Society of Haryana, Bank: HDFC, A/c: 50100216734100, IFSC: HDFC0001306; upload proof with bid and indicate bid number and bidder name in transfer details.
What warranty and after-sales support are expected for video equipment in this tender
Tender specifies on-site warranty year(s) and on-site OEM warranty; exact durations are not disclosed. Bidders should confirm warranty periods for cameras, microphones, and UC hardware and include service levels, response times, and spare parts availability in the proposal.
How to verify UC system compatibility for the speakerphone in this Haryana bid
Vendors must demonstrate that the speakerphone can connect with software video conferencing UC systems, supporting DSP-based audio, and provide interoperability details, including tested platforms, supported codecs, and recommended configurations to ensure seamless meeting integration.
What are the penalties or performance expectations if delivery is delayed
Specific LD details are not stated; standard practice references GeM/GTC terms. Vendors should assume penalties for non-performance and ensure timely delivery within the original or extended delivery period as per option clause, including percentage-based adjustments for additional quantity.