Hindustan Petroleum Corporation Ltd Flame Scanner UV+IR Tender Mumbai Maharashtra 2026
Bid Publish Date
14-Aug-2026, 5:59 pm
Bid End Date
01-Sep-2026, 2:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirement: Bidder must be the manufacturer to avail MSE purchase preference
- • Critical standard: Not specified in data; ensure any flame scanner compliance is clarified during bid
- • Special clause: 25% quantity variation rights during placement and currency of contract
- • Eligibility: MSE preference eligibility with price matching within L-1 + 15% if applicable
- • Warranty/AMC: Not detailed in tender data; bidders should seek clarifications
- • Delivery: Delivery period linked to delivery order dates; extended timing rules defined by option clause
- • Payment terms: Not disclosed; bidders should confirm post-bid
- • Documents: GST, PAN, experience & financials, EMD, OEM authorizations required
Tender Overview
Hindustan Petroleum Corporation Limited invites bids for the supply of a Flame Scanner UV+IR system in Mumbai, Maharashtra. The procurement scope is limited to supply of goods with no BOQ items listed and no explicit quantity. The process includes a quantity option clause allowing up to ±25% variation from the bid quantity and extension within the original delivery period. The buyer applies MSE purchase preference per the Public Procurement Policy, with manufacturing origin a key eligibility factor. This tender emphasizes supplier capability, adherence to terms, and timely delivery from the order date while offering flexibility in quantity during contract execution.
Technical Specifications & Requirements
- Product category: Flame Scanner UV+IR equipment
- Scope of supply: Only supply of goods (no services listed)
- Delivery location: Mumbai, Maharashtra
- Quantity uncertainty: Option to increase/decrease up to 25% of bid/contract quantity
- EMD details: Not disclosed in the provided data
- MSE preference: Only if bidder is the manufacturer of the offered product; traders excluded; matching price within L-1 + 15% margin possible for award of 100% value to MSE seller(s)
- ATC terms: Buyer uploaded terms and conditions apply; ATC document referenced
Terms & Eligibility
- EMD amount: Not disclosed in tender data
- Delivery timeframe: Not explicitly stated; extended period linked to option clause and delivery period calculations
- Payment terms: Not specified in provided data
- Submission docs: GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid documents, OEM authorizations
- Warranty/penalties: Not specified in data; penalties not enumerated here
- Purchaser rights: Quantity adjustment up to 25% during contract; extended time calculated by (additional/original quantity) × original delivery period, minimum 30 days
Key Specifications
-
Product: Flame Scanner UV+IR equipment
-
Category: Flame detection sensor system
-
Scope: Supply of goods only
-
Location: Mumbai, Maharashtra
-
Quantity: Subject to ±25% variation per option clause
-
EMD: Amount not disclosed in tender data
-
MSE purchase preference: Manufacturer must supply offered product; traders excluded
-
ATC: Buyer-added terms and conditions apply
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contract placement and during currency
-
MSE purchase preference policy applicable if bidder is manufacturer; price-matching allowed within L-1+15%
-
Supply scope limited to goods; no services included; delivery schedule tied to order dates
Important Clauses
Purchase Preference
MSE preference if bidder is manufacturer; traders excluded; L-1+15% price band allows matching for 100% contract value
Quantity Variation
Purchaser may vary quantity by up to 25% at contract placement and during currency with proportional timing adjustments
Delivery Period
Extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Bidder Eligibility
-
Must be the manufacturer of the offered flame scanner equipment to claim MSE benefits
-
Traders are not eligible for MSE purchase preference
-
Compliance with ATC terms and ability to deliver goods within required timeline
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Flame Scanner UV+ IR
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
112
Delivery Locations
1
Delivery Cities
Mumbai Suburban
Delivery Pincodes
400071
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manjistha Das | 400071,HPCL, Mumbai Refinery, B.D.Patil Marg, Mahul Road, Mumbai-400074. | Mumbai Suburban | Maharashtra | 400071 | 10 | 112 | - |
Authority Records
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Documents 5
GeM-Bidding-9758199.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
01-Sep-2026, 8:30 am
Opening Date
01-Sep-2026, 9:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar flame scanner supply
Financial statements (balance sheet, P&L) for last 2-3 years
EMD submission document (amount to be advised in ATC)
Technical bid documents outlining product specifications
OEM authorization letter (if applicable to the offered flame scanner)
Any other bid-specific compliance certificates as per ATC
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HPCL flame scanner tender in Mumbai 2026?
Bidders should submit GST registration, PAN, experience certificates, and financial statements along with EMD documents. Ensure you are the product manufacturer to qualify for MSE preference and attach OEM authorizations if applicable. Review ATC terms and confirm delivery terms align with the option clause.
What documents are required for flame scanner tender in Mumbai HPCL?
Required documents include GST certificate, PAN card, experience certificates for flame scanner supply, last 2-3 years financial statements, EMD submission, technical bid detailing specifications, and OEM authorization if necessary. Ensure all documents are uploaded with the bid as per ATC.
What is the scope of supply for HPCL UV+IR flame scanner tender?
The scope is strictly the supply of goods (no services). Bidder must provide the flame scanner UV+IR equipment and related goods, with delivery to Mumbai, Maharashtra, under the defined option clause affecting quantity variation.
What are the quantity variation terms in HPCL flame scanner tender?
The purchaser may increase or decrease the bid quantity up to 25% during contract placement and the currency of contract. If exercised, the extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the MSE purchase preference rule for HPCL bid in Mumbai?
MSE preference applies if the bidder is the manufacturer of the offered product. Traders are excluded. If L-1 is not MSE, MSE sellers within L-1+15% may be given opportunity to match and win 100% of the value, subject to policy rules.
Where can I find the ATC terms for HPCL flame scanner tender?
The ATC terms are provided by the buyer in an uploaded document. Bid submissions must comply with these terms, including quantity variation, scope of supply, and MSE policy. View the ATC file in the tender portal for exact conditions.
What standards or certifications are required for HPCL flame scanner bid?
Specific standards are not stated in the provided data. Bidders should confirm any ISI, ISO, or safety certification requirements during bid clarification and ensure the offered UV+IR flame scanner meets applicable regulatory standards before submission.
When is the delivery timeline for HPCL UV+IR flame scanner procurement?
Delivery timing is tied to the last date of the original delivery order and may extend if the option clause is exercised. The extended period uses the formula stated above, with a minimum extension of 30 days; exact dates depend on order placement.