Jadavpur University Desktop Computers Tender Kolkata West Bengal 3-Year On-Site OEM Warranty 2026
Bid Publish Date
06-Aug-2026, 1:11 pm
Bid End Date
10-Sep-2026, 9:00 am
Value
₹2,87,802
Location
Progress
Key Highlights
- • Brand/OEM: On-site OEM warranty for 3 years
- • Technical standards: Factory pre-loaded OS, data sheet verification
- • Scope: Supply, Installation, Testing & Commissioning (SITC)
- • Delivery: Kolkata, West Bengal installation address
- • Quantity flexibility: ±25% under option clause
- • Documentation: mandatory data sheet upload, OEM authorization
- • GST handling: bidder bears GST, reimbursement specifics
- • Escalation matrix: required for service support
Tender Overview
Organization: Jadavpur University, Department of Higher Education, Science & Technology and Biotechnology, West Bengal. Procurement: Entry and mid-level desktop computers including processor, RAM, storage, graphics, pre-loaded OS, monitor, input devices, and 3-year on-site OEM warranty. Estimated value: ₹287,802. Location: Kolkata, West Bengal. Scope covers supply, installation, testing and commissioning (SITC) with data sheet verification and OEM authorization if applicable. Notable details: data sheet upload mandatory; GST considerations borne by bidder; option clause allows up to 25% quantity variation at contracted rates; delivery tied to original/extended delivery timelines with minimum 30 days extension. Emphasis on end-user delivery to Department of Mechanical Engineering, Jadavpur University, 188, Raja S.C. Mallick Road, Kolkata 700032.
Technical Specifications & Requirements
- Category: Desktop Computer (Entry/Mid Level) with processor and graphics specifications; factory pre-loaded OS by OEM.
- RAM: specify capacity to be installed; compatible memory modules required.
- Storage: include SSD and/or HDD capacities as per BOQ/data sheet; monitor availability and screen size in CM to be confirmed.
- Input/Output: mouse connectivity and necessary peripherals; Warranty: 3-year onsite OEM coverage post-acceptance.
- Data sheet alignment and OEM authorization where applicable; installation address as above; GST terms clarified; ensure data sheet matches actual product.
Terms, Conditions & Eligibility
- Scope of supply includes SITC of goods.
- Warranty: 3 years on-site OEM from acceptance.
- Delivery/Installation: to Kolkata address; installation/commissioning included if within scope.
- EMD: not specified in data; bidders must prepare in line with GeM terms.
- Documentation: data sheet upload mandatory; OEM authorization if distributor.
- GST: bidder bears GST implications; reimbursement as per actuals or applicable rate.
- Option Clause: quantity may vary by up to 25% during contract.
- Escalation matrix: required for service support; provide contact numbers.
Key Specifications
-
Desktop computer with processor and graphics capabilities
-
Factory pre-loaded Operating System by OEM
-
RAM capacity to be installed (GB) as per system requirement
-
Storage: SSD capacity (GB) and HDD capacity (GB) as per BOQ
-
Monitor availability and screen size (in CM)
-
Mouse connectivity type
-
Warranty: On-site OEM warranty for 3 years
Terms & Conditions
-
EMD not specified; bidders must align with GeM terms and bidder readiness
-
Quantity variation up to 25% during and after contract
-
Delivery to: Department of Mechanical Engineering, Jadavpur University, Kolkata
-
Data sheet verification mandatory; mismatch may lead to bid rejection
-
GST handling by bidder; reimbursement as per actuals or applicable rate
-
OEM authorization required for authorized distributors
Important Clauses
Payment Terms
GST invoice uploaded on GeM portal; payment terms aligned to contract, subject to GST verification.
Delivery Schedule
Delivery to commence after order; extended delivery period allowed as per option clause with minimum 30 days.
Penalties/Liquidated Damages
Not specified beyond standard option-based delivery; ensure conformity with SITC milestones.
Bidder Eligibility
-
Proven experience in supplying desktop computer systems with SITC
-
Ability to provide on-site OEM warranty for 3 years
-
GST registered bidder with valid GSTIN and compliant invoicing
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
10 %
Warranty Period
3 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700032
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shiladitya Chatterjee | 700032,188, Raja S.C. Mallick Road | Kolkata | West Bengal | 700032 | 3 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-9717060.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
10-Sep-2026, 3:30 am
Opening Date
10-Sep-2026, 4:00 am
Update
Extended Deadline
29-Aug-2026, 4:30 am
Opening Date
29-Aug-2026, 5:00 am
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Required Documents
GST registration certificate
PAN card
Data Sheet of offered products
OEM authorization/authorisation certificate (where applicable)
End User Certificate (if requested by buyer in standard format)
Manufacturer’s data sheets and compliance certificates
Experience certificates and financial statements (as applicable)
GST invoice copy and GST portal screenshot for payment
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| GRAPHICS | Graphics Type | Integrated |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional, Window 11 Home, DOS or Equivalent, Linux, Window 11 STF (Shape the Future) |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| INPUT DEVICES | Mouse Connectivity | USB Wired, Wireless Or higher |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for desktop computer tender in Kolkata West Bengal 2026?
Bidders must submit data sheets, GST invoice documentation, and OEM authorization where applicable. Ensure on-site OEM 3-year warranty is stated, and provide installation and commissioning scope. The bid should include BOM details, RAM/SSD/HDD capacities, OS pre-loaded, and monitor/peripherals per tender data sheet.
What documents are required for Jadavpur University desktop tender in Bengal?
Required documents include GST registration, PAN, data sheet of offered products, OEM authorization, end-user certificate if requested, manufacturer's certificates, experience/funding documents, and GST invoice copy with portal payment confirmation.
What are the hardware specifications for the desktop tender in Kolkata?
Specification includes processor and graphics capabilities, factory pre-loaded OS by OEM, RAM capacity to be installed, SSD/HDD storage capacities, monitor availability and size in CM, and 3-year on-site warranty. Data sheet must confirm all these parameters.
When is delivery expected for the Jadavpur University SITC tender in WB?
Delivery terms reference original delivery period with possible 25% quantity extension. Minimum extension rules apply (minimum 30 days); installation and commissioning are included where scope covers SITC. Timelines align to order date and extended period provisions.
What payment terms apply for the West Bengal desktop supply contract?
Payment terms follow GST-compliant invoicing via GeM; bidder bears GST, with reimbursement as per actuals or applicable rate. Ensure data sheet matches product and provide correct OEM warranty terms for processing.
How to ensure eligibility for the Jadavpur University bid on desktops?
Meet experience criteria in supplying similar desktop systems, demonstrate ability to provide on-site OEM warranty for 3 years, supply GST-compliant invoices, and include OEM authorization. Data sheet alignment is critical to avoid rejection.
What constitutes the data sheet requirements for the bid?
The data sheet must precisely match offered product features: processor type, RAM, storage, OS, graphics, monitor details, peripherals, warranty terms, and OEM authorization. Any mismatch may result in bid rejection during bid evaluation.
What is the scope of supply for the Jadavpur procurement?
Scope includes Supply, Installation, Testing and Commissioning of desktop systems, with on-site warranty for 3 years. Ensure data sheet, BOM, and service support escalations are provided; installation address is Kolkata 700032.