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Hindustan Petroleum Corporation Ltd Bearing inspection & Dry gas seal replacement Mumbai Maharashtra 2025

Bid Publish Date

03-Dec-2025, 4:47 pm

Bid End Date

23-Dec-2025, 5:00 pm

Location

MUMBAI , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue03-Dec-2025, 4:47 pm
Technical23-12-2025 14:50:23
Financial
Award05-Feb-2026, 12:12 am
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL/BoQ: Bearing inspection and dry gas seal replacement for recycle gas compressor
  • • Delivery target: 12 days from handover; 0.5% daily LD, max 5% of contract value
  • • Security: 2% of contract value; PBG: 5% of PO value (HPCL format)
  • • Payment: 100% after completion within 15 days of bills; final within 60 days
  • • Variation: Quantity/duration flex up to 25% at issue and post-issue
  • • Excess settlement: allow additional charges with supporting documents; invoice cap per order

Categories 10

CENTRIFUGE BRUSHES COMPRESSOR VERTICAL COOLER COOLER SERVICES GAS COMPRESSOR OVERHAULING OF GEARBOX OIL PUMP WORM GEAR CENTRIFUGAL COMPRESSORS

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL), Mumbai, Maharashtra. Procurement: Bearing inspection and Dry gas seal replacement for a Recycle Gas compressor under a custom service bid. Location: Mumbai (400002). Estimated value: Not disclosed; EMD: not disclosed in tender data. Delivery scope: Overhaul and replacement as specified by HPCL terms, with a 12-day completion target from handover. Key differentiator: specific service scope combining bearing inspection with dry gas seal replacement for a recycle gas compressor, plus ATC clauses on quantity/duration adjustments. Unique aspects: 25% variation window at contract issue and post-issue, and excess settlement option for invoice charges. Tender context: HPCL service procurement requiring on-site overhaul with defined penalties for delays and performance guarantees.

Technical Specifications & Requirements

  • Service category: bearing inspection and dry gas seal replacement for a recycle gas compressor.
  • No BOQ items listed; no itemized quantities provided.
  • Overhaul timeline: 12 days from machine handover; delay penalties at 0.5% of PO line-item value per day, capped at 5% total.
  • Payment: 100% after completion of overhauling within 15 days of submission of bills; final bill within 60 days.
  • Security/guarantee: 2% security deposit; 5% retention/Performance Bank Guarantee (HPCL PBG format required).
  • Price variation: 25% contract quantity/duration adjustment allowed at issue and post-issue.
  • Invoices may include excess charges with mandatory supporting documents; total invoice capped by excess settlement percentage.
  • Mandatory bidder information: PAN, GSTIN, declarations on debarment/holiday listing, GST-inclusive pricing.

Terms, Conditions & Eligibility

  • EMD: not disclosed in tender data; bidders must align with HPCL’s security deposit (2%) and PBG (5%).
  • Delivery: 12-day overhaul target; charges payable 60 days max from final bill.
  • Payment terms: 100% after completion within 15 days of bill submission; final settlement no later than 60 days.
  • Retention/guarantee: 5% PBG; follow HPCL PBG format.
  • Debarment declaration and GST/PAN attachments required with bid.
  • Quantity/Duration: up to 25% variation allowed at contract issue and post-issue under ATC.
  • Penalty: price reduction up to 5% of total contract value for delivery delays beyond schedule.
  • No BOQ items provided; bidders must base proposal on service scope with compressor overhaul.

Key Specifications

  • Service: Bearing inspection and dry gas seal replacement

  • Equipment: Recycle Gas compressor

  • Overhaul duration: 12 days from handover

  • EMD: not disclosed

  • Security deposit: 2% of contract value

  • PBG: 5% of PO value (HPCL format)

  • Payment: 100% after completion; final within 60 days

  • Variation: 25% quantity/duration allowed

Terms & Conditions

  • Key Term 1: 12-day overhaul timeline from handover

  • Key Term 2: 2% security deposit and 5% PBG

  • Key Term 3: 100% payment after completion within 15 days of bill

Important Clauses

Payment Terms

100% payment after completion within 15 days of bill submission; final settlement within 60 days.

Delivery Schedule

Overhaul must be completed in 12 days from handover; price reduction 0.5% per day for delays beyond schedule, up to 5% of contract value.

Penalties/Liquidated Damages

Delay penalties capped at 5% of total contract value; excess settlement allowed with documentation.

Bidder Eligibility

  • Proven experience in bearing inspection or dry gas seal replacement for compressors

  • GST registration and PAN compliance

  • Financial stability evidence and performance history

  • Compliance with HPCL PBG format and security deposits

Documents 8

GeM-Bidding-8668818.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate copy

2

PAN card copy

3

Experience certificates for similar bearing inspection/dry gas seal work

4

Financial statements or turnover evidence

5

Technical bid documents (scope of work, methodology)

6

OEM authorizations (if applicable)

7

Security deposit and PBG compliance documents

8

Declaration on debarment/holiday listing by other PSUs

Corrigendum Updates

1 Update
#1

Update

18-Dec-2025

Extended Deadline

23-Dec-2025, 5:00 pm

Opening Date

23-Dec-2025, 5:30 pm

Technical Results

S.No Seller Date Status
1QUALITY PROFILES PRIVATE LIMITED   Under PMA23-12-2025 14:50:23Qualified
2SWAMINA INTERNATIONAL PVT LTD   Under PMA15-12-2025 16:41:17Qualified
3TURBO ASSOCIATED POWER SERVICES   Under PMA11-12-2025 13:08:45Qualified

Financial Results

Rank Seller Price Item
L1QUALITY PROFILES PRIVATE LIMITED( MSE Social Category:OBC )    Under PMA₹11,53,452Item Categories : Custom Bid for Services - Bearing inspection and Dry gas seal replacement of Recycle Gas compressor
L2TURBO ASSOCIATED POWER SERVICES( MSE Social Category:General )    Under PMA₹19,11,600Item Categories : Custom Bid for Services - Bearing inspection and Dry gas seal replacement of Recycle Gas compressor
L3SWAMINA INTERNATIONAL PVT LTD( MSE Social Category:General )    Under PMA₹21,44,727Item Categories : Custom Bid for Services - Bearing inspection and Dry gas seal replacement of Recycle Gas compressor

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for HPCL bearing inspection in Mumbai 2025?

Bidders must submit GST and PAN, along with experience certificates for similar compressor work. Include technical methodology, HPCL PBG compliance, and security deposits. Ensure 12-day overhaul schedule and 15-day payment window after bill submission; finalize within 60 days.

What documents are required for HPCL service tender in Mumbai?

Required documents include GST certificate, PAN card, experience certificates for bearing inspection/dry gas seal work, financial statements, technical bid, OEM authorizations if needed, and declarations on debarment. Attach HPCL PBG format and 2% security deposit details.

What are the delivery and payment terms for this HPCL bid?

Delivery target is 12 days from handover; LD at 0.5% per day with 5% cap. Payment is 100% after completion within 15 days of the bill, with final settlement not later than 60 days.

Is there a quantity variation clause for the Mumbai HPCL tender?

Yes, a 25% variation in contract quantity or duration is allowed at the time of issue and post-issue. Bidder must accept revised quantities or durations as part of contract amendments.

What are the security and performance guarantees for HPCL service?

Security deposit is 2% of contract value; retention/Performance Bank Guarantee is 5% of PO value, issued on HPCL format; these must be provided before award.

Which equipment is targeted in the HPCL Mumbai service tender?

The scope targets bearing inspection and dry gas seal replacement for a Recycle Gas compressor, requiring overhaul expertise and compliant documentation.

How to handle excess settlement in HPCL service invoices?

Excess settlement allows additional charges up to a specified percentage of item-level total value, with mandatory supporting documents at invoice time; ensure total invoice stays within order-approved excess percentage.

What standards or OEM requirements apply to HPCL Mumbai tender?

Specific standards are not listed; bidders should provide OEM authorizations if required and ensure compliance with HPCL PBG format and GST-inclusive pricing.