Indian Audit And Accounts Department Scanning and Digitisation Service Tender Ernakulam Kerala 2025

Tender Overview

Indian Audit And Accounts Department in Ernakulam, Kerala seeks engagement for Scanning and Digitisation Service (Version 2) - 300; A4 with an estimated value of ₹4,244,440. Geared towards digitising paper records into digital formats, this procurement targets a scalable solution for document conversion, indexing, and secure storage readiness. The contract permits a flexible scope: up to 25% adjustment in quantity or duration during contract issuance, with binding acceptance of revised terms. While the tender lacks explicit start/end dates or a named organization, the location and service category provide clear geographic and functional context for bidders. A critical differentiator is the integration capability for bulk scanning, metadata tagging, and compliant archival output suitable for government record systems. The absence of BOQ items signals a broad, outcome-focused service contract rather than a fixed-item purchase. Tender participants should prepare to address high-volume document processing, secure data handling, and audit-compliant deliverables in a Kerala government context.

Technical Specifications & Requirements

• Service category: Scanning and Digitisation Service (Version 2) - 300; A4
• Estimated value: ₹4,244,440
• Location: Ernakulam, Kerala 682001
• Delivery scope: End-to-end digitisation of paper records with indexing, metadata, and output in digital formats suitable for government archives
• Standards/quality: Not specified in tender data; assume industry best practices for scanned image quality, indexing accuracy, and secure data handling
• Contract flexibility: Option to adjust contract quantity or duration by up to 25% at issue; bidders must accept revised terms
• BOQ/status: No line-item BOQ; expect deliverables as a service outcome rather than discrete items
• EMD/financials: Not disclosed; bidders should anticipate standard bid security in line with government tender practices

Terms, Conditions & Eligibility

• Quantity/duration adjustment: Up to 25% at contract issuance; acceptance required if revised
• EMD status: Not disclosed in provided data; bidders should align with typical EMD requirements for government digitisation tenders
• Document submission: Prepare to provide standard corporate credentials, GST, PAN, and experience in large-scale scanning projects
• Delivery expectations: Service-level delivery tied to archiving-ready outputs; confirm any archival format requirements during procurement
• ATC/ATD: ATC document uploaded by buyer; review for additional clauses or compliance demands
• Evaluation approach: Likely technical and financial bidding; align with government procurement norms in Kerala