Border Road Organisation Engine Oil Procurement Tender 2026 – CK4/SAE Grades, EMD ₹24500, Defence Sector India
Bid Publish Date
30-Sep-2026, 10:44 am
Bid End Date
13-Oct-2026, 11:00 am
EMD
₹24,500
Location
Progress
Key Highlights
- • CRITICAL: EMD amount is ₹24,500; ensure payment via prescribed method.
- • BRoO/Department of Defence procurement for multiple ENGINE OIL CK4 and SAE grades.
- • 50% quantity option for bid quantity adjustments during and after contract award.
- • Invoices must be raised in consignee name with GSTIN; GST invoice and GST payment proof via GeM required.
- • Turnover criteria require 3-year average turnover with audited statements or CA certificate.
- • OEM turnover criteria apply to the offered product; verify OEMs meet annual turnover requirements.
- • 14 BOQ items listed; explicit quantities not disclosed in tender text.
- • No explicit technical standards published; rely on brand/grade specifications and OEM requirements.
Tender Overview
The Border Road Organisation (BRoO) / Department of Defence invites bids for multiple ENGINE OIL grades, covering CK4 and SAE classifications such as 10W-30, 5W-30, 10W-40, 15W-40, and related OEM variants (e.g., Tata Motors Genuine 15W-40, Bharat Benz 15W-40). The tender references an EMD of ₹24,500 and lists 14 BOQ items, though explicit quantities per item are not disclosed. This procurement targets Defence-sector lubrication needs with a broad grade mix, aimed at standard automotive and heavy machinery engines, potentially including JCB and Eicher platforms. The option clause allows quantity adjustments up to 50% at contracted rates, signaling flexible采购. The bid must align with GeM submission norms and turnover proof requirements.
Technical Specifications & Requirements
- No explicit performance or testing specifications are published in the tender text.
- Product scope includes: ENGINE OIL CK4 SAE 10W30, CK4 SAE 5W30, JCB ADVANCE 10W30, EICHER LIFE MAX GREEN SAE 10W30, SAE 10W40 CK4, SAE 5W40 CK4, TATA MOTORS GENUINE 15W40 CL4, BHARAT BENZ GENUINE 15W40, MAX 15W40 CI4 PLUS, CF4 15W40, K-OIL PREMIUM 15W40, SAJ 15W30, and MAXIMILE ULTRA V4/PLUS editions.
- The BOQ lists 14 items, with no per-item quantities disclosed.
- Delivery/quality standards are not explicitly defined; bidders should rely on OEM/brand term requirements and standard industry lubrication practice.
- Compliance expectations emphasize accurate invoicing to consignee GSTIN and GST portal GST payment confirmation per the terms.
Terms, Conditions & Eligibility
- EMD: ₹24,500 (as specified).
- Turnover: Minimum average annual turnover over the last 3 financial years (ending 31 March) required; bidders must provide audited balance sheets or CA certificate; OEM turnover criteria apply similarly.
- Option clause: Purchaser may increase/decrease quantity by up to 50%; extension rules apply, with delivery time adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Payment and invoicing: Invoices must be in consignee name with consignee GSTIN; GST invoice and GST portal payment confirmation must be uploaded on GeM.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, and other standard bid documents required for Vendor Code Creation and procurement submission.
- Delivery: Delivery timeline tied to original delivery order; extended periods may be invoked under option clause.
- Warranty/Penalties: Not explicitly detailed; bidders should prepare for standard defence procurement penalties and warranty terms as per GeM/BRoO policies.
Key Specifications
-
ENGINE OIL grades listed include CK4 and SAE variants across 10W-30, 5W-30, 10W-40, 15W-40, 15W-40 CI4 PLUS, CF4 15W40, and 15W30.
-
Brand references include Tata Motors Genuine, Bharat Benz Genuine, JCB Advance, Eicher Life Max Green, and K-OIL Premium.
-
No explicit technical performance or viscosity testing thresholds published in the tender.
-
EMD amount specified as ₹24,500; delivery extensions governed by option clause with 30-day minimum.
-
14 BOQ items in total; per-item quantities not disclosed.
Terms & Conditions
-
Delivery flexibility up to 50% quantity variation at contracted rates.
-
GST invoicing and GeM GST portal payment confirmation required.
-
3-year turnover requirement with audited statements or CA certificate; OEM turnover criteria applicable.
Important Clauses
Payment Terms
Invoices must be in consignee name with GSTIN; GST invoice and GST portal payment confirmation must be uploaded.
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time follows option clause calculation with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly detailed in provided data; bidders should assume standard defence procurement LDs as per GeM/BRoO terms.
Bidder Eligibility
-
3-year average turnover requirement with audited evidence or CA certificate
-
OEM turnover criteria for offered product
-
GST registration and PAN verification with compliant financials
Tender Data
Bid Details
Quantity
2973
Category
ENGINE OIL API CK4 SAE 10W 30
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
ENGINE OIL API CK4 SAE 10W 30 , ENGINE OIL CK4 SAE 10W 30 , ENGINE OIL SAE 5W 30 , ENGINE OIL JCB ADVANCE 10W30 , ENGINE OIL EICHER LIFE MAX GREEN SAE 10W30 , ENGINE OIL SAE 10W40 CK4 SAE 5W40 CK4 , ENGINE OIL TATA MOTORS GENUINE 15W 40 CL4 , ENGINE OIL BHARAT BENZ GENUINE SAE 15W 40 , ENGINE OIL MAX 15W40 CI4 PLUS , ENGINE OIL CF4 15W40 , ENGINE OIL K-OIL PREMIUM 15W40 , ENGINE OILSAJ 15W30 , ENGINE OIL MAXIMILE ULTRA V4 , ENGINE OIL MAXIMILE PLUS
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajauri
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rajauri | Rajauri | - | - | 926 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9958281.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
ENGINE OIL API CK4 SAE 10W 30
Eicher LC, AL Tpr Bagh, Water Truck
ENGINE OIL CK4 SAE 10W 30
Tata Tipper Signa 1923
ENGINE OIL SAE 5W 30
Tata Yodha
ENGINE OIL JCB ADVANCE 10W30
JCB 3DX
ENGINE OIL EICHER LIFE MAX GREEN SAE 10W30
Eicher Water Truck
ENGINE OIL SAE 10W40 CK4 SAE 5W40 CK4
Tata Water Truck
ENGINE OIL TATA MOTORS GENUINE 15W 40 CL4
Tata Water Truck 1212
ENGINE OIL BHARAT BENZ GENUINE SAE 15W 40
Bharat Benz TLR
ENGINE OIL MAX 15W40 CI4 PLUS
JCB JS-205
ENGINE OIL CF4 15W40
ACE Excv Cum Loader
ENGINE OIL K-OIL PREMIUM 15W40
Paver Finisher Unipave ESP-05
ENGINE OILSAJ 15W30
Self Propelled Auto Mixer Batch Type AJAX
ENGINE OIL MAXIMILE ULTRA V4
M&M Scorpio
ENGINE OIL MAXIMILE PLUS
M&M Dumper Blazo X28
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ENGINE OIL API CK4 SAE 10W 30 | Eicher LC, AL Tpr Bagh, Water Truck | 926 | ltrs | 536sstc | 30 | |
| 2 | ENGINE OIL CK4 SAE 10W 30 | Tata Tipper Signa 1923 | 224 | ltrs | 536sstc | 30 | |
| 3 | ENGINE OIL SAE 5W 30 | Tata Yodha | 30 | ltrs | 536sstc | 30 | |
| 4 | ENGINE OIL JCB ADVANCE 10W30 | JCB 3DX | 300 | ltrs | 536sstc | 30 | |
| 5 | ENGINE OIL EICHER LIFE MAX GREEN SAE 10W30 | Eicher Water Truck | 15 | ltrs | 536sstc | 30 | |
| 6 | ENGINE OIL SAE 10W40 CK4 SAE 5W40 CK4 | Tata Water Truck | 210 | ltrs | 536sstc | 30 | |
| 7 | ENGINE OIL TATA MOTORS GENUINE 15W 40 CL4 | Tata Water Truck 1212 | 125 | ltrs | 536sstc | 30 | |
| 8 | ENGINE OIL BHARAT BENZ GENUINE SAE 15W 40 | Bharat Benz TLR | 26 | ltrs | 536sstc | 30 | |
| 9 | ENGINE OIL MAX 15W40 CI4 PLUS | JCB JS-205 | 252 | ltrs | 536sstc | 30 | |
| 10 | ENGINE OIL CF4 15W40 | ACE Excv Cum Loader | 22 | ltrs | 536sstc | 30 | |
| 11 | ENGINE OIL K-OIL PREMIUM 15W40 | Paver Finisher Unipave ESP-05 | 28 | ltrs | 536sstc | 30 | |
| 12 | ENGINE OILSAJ 15W30 | Self Propelled Auto Mixer Batch Type AJAX | 336 | ltrs | 536sstc | 30 | |
| 13 | ENGINE OIL MAXIMILE ULTRA V4 | M&M Scorpio | 48 | ltrs | 536sstc | 30 | |
| 14 | ENGINE OIL MAXIMILE PLUS | M&M Dumper Blazo X28 | 431 | ltrs | 536sstc | 30 |
Categories
18
Corrigendum Updates
1 Update Update
Extended Deadline
13-Oct-2026, 5:30 am
Opening Date
14-Oct-2026, 5:30 am
Required Documents
BIDDER SUBMISSION documents as per Terms and Conditions: PAN Card copy, GSTIN copy, Cancelled Cheque copy, EFT Mandate certified by bank, audited financial statements or CA certificate showing turnover, and any OEM authorizations or brand specific documents.
GST invoice copy and GST portal payment screenshot for invoice generation on GeM.
Proof of turnover (3-year average) for bidder and OEM if applicable.
Vendor Code Creation documents as required in the tender terms.
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid in BRoO engine oil tender in India 2026?
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, audited financials for last 3 years, and OEM authorizations if required. Ensure EMD of ₹24,500 is submitted and invoices issued in consignee name with the consignee GSTIN. The tender requires turnover evidence for both bidder and OEM and GeM portal GST confirmations.
What documents are required for BRoO engine oil procurement submission 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, 3-year turnover proofs (audited statements or CA certificate), OEM authorization documents if applicable, and GeM-related GST invoice screenshots. Include turnover proofs for the OEM if required and ensure vendor code creation documents are complete.
What are the key engine oil grades in this BRoO tender 2026?
Grades include CK4 and SAE oils: 10W-30, 5W-30, 10W-40, 15W-40, 15W-40 CI4 PLUS, CF4 15W40, 15W30, plus Tata Motors Genuine 15W40 CL4, Bharat Benz Genuine 15W40, JCB Advance 10W30, and K-OIL Premium 15W40.
What is the EMD amount for the BRoO oil tender in 2026?
The bid security deposit required is ₹24,500. Ensure payment methods align with GeM guidelines and that the EMD is valid for the bid submission window, with proper certification or bank guarantee as applicable.
What is the delivery timeline policy in BRoO engine oil tender 2026?
Delivery starts from the last date of the original delivery order. If the purchaser exercises the option clause, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
How to verify OEM turnover criteria for BRoO oil tender 2026?
Provide 3-year average turnover for the OEM from audited balance sheets or CA certificate. If the OEM is under 3 years old, use completed financial years after incorporation to calculate average turnover, ensuring compliance with the tender’s OEM turnover clause.
What are invoicing requirements for BRoO engine oil GeM submissions?
Invoices must be raised in the consignee’s name with their GSTIN; upload GST invoice and a GeM GST payment confirmation screenshot. Ensure GST compliance and correct consignee details on all submitted invoices.
What is the scope of BOQ items for the BRoO oil tender 2026?
The tender lists 14 BOQ items, but explicit item-wise quantities are not disclosed in the data. Bidders should prepare pricing for the range of grades listed and align with the option clause for quantity adjustments up to 50%.