GEM

Uttar Pradesh Police Toner Cartridges Procurement 2025 UP - Canon OEM Toner Cartridge ISO 9001 Compatibility

Bid Publish Date

22-Nov-2025, 12:16 pm

Bid End Date

02-Dec-2025, 1:00 pm

Bid Opening Date

02-Dec-2025, 1:30 pm

Progress

Issue22-Nov-2025, 12:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

84

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Uttar Pradesh Police (Home Department UP) seeks procurement of toner cartridges / ink cartridges / consumables for printers. Tender scope centers on generic cartridge classes and printer compatibility, with a focus on OEM compatibility (e.g., Canon) and minimum yield for replacement cartridges. The BOQ lists zero items, implying a broad, category-based purchase rather than a fixed item list. The procurement context is government security administration equipment supply, where standardization and reliability are critical. A key differentiator is the explicit option clause allowing quantity fluctuation up to 25%, with extension rules tied to contract delivery periods. This indicates a flexible procurement approach to meet variable printing demands while maintaining contracted rates. Unspecified start/end dates suggest a rolling or call-off style tender, typical for consumables used across multiple UP Police units.

Technical Specifications & Requirements

  • Product Category: Toner/Ink Cartridges and consumables for printers
  • Product Class: Generic cartridge class; suitable for multiple printer brands and models
  • Printer/Multifunction Brand: Generic; OEM model compatibility (e.g., Canon) referenced in ATC notes
  • Type/Color: Cartridge/Consumable; color unspecified but expected to include standard CMYK variants
  • OEM Model/Printer Model: Not explicitly enumerated; references Canon IR 2925 in ATC term as a potential example
  • Minimum Yield: Not specified; tender text highlights the need for minimum yield information in submitted bids
  • Standards/Compliance: Not specified; emphasis on OEM compatibility and generic category alignment; IS/ISO standards not detailed
  • Delivery/Scope: Delivery terms tied to option clause; extended delivery considerations as per quantity adjustments
  • EMD/Value: Not disclosed in the data; BOQ shows zero items, suggesting a framework purchase

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery period applies with calculated time formula (minimum 30 days)
  • Delivery Timeline: Based on original delivery period; extension rules apply when options exercised
  • Payment Terms: Not specified in the data provided
  • Documentation: Not specified; standard bid submission papers implied by ATC
  • Eligibility: Bidders must comply with option-clause-driven delivery and OEM compatibility expectations
  • Warranty/Penalties: Not specified in the tender data
  • ATC Notes: Canon IR 2925 original OEM toner cartridge mentioned; supplier should consider OEM-specific compatibility

Key Specifications

    • Product Category: Toner/Ink Cartridges and printer consumables
    • Printer Brand Compatibility: Generic; explicit reference to Canon OEM compatibility in ATC
    • Type: Replacement cartridges/consumables for printers/MFPs
    • Color: Not explicitly specified; bidders should provide CMYK variants as needed
    • Model Reference: Canon IR 2925 mentioned in ATC; seek compatibility with OEM models
    • Minimum Yield: Not specified in the BOQ; bidders to specify yield in pages
    • Standards/Compliance: Not explicitly defined; focus on OEM compatibility and generic cartridge class
    • Delivery Flexibility: 25% quantity variation allowed; delivery period adjustments per option clause

Terms & Conditions

  • Key Term 1: Quantity fluctuations allowed up to 25% with contracted rates

  • Key Term 2: Delivery period adjusted based on extended quantity and original timelines

  • Key Term 3: OEM compatibility highlighted; Canon example referenced in ATC

Important Clauses

Payment Terms

Not specified in data; bidders should confirm terms in final tender documents

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time follows the option clause formula

Penalties/Liquidated Damages

Not specified; verify LD terms in final tender and ATC

Bidder Eligibility

  • Must comply with 25% quantity option clause

  • Demonstrate experience in supplying toner/ink cartridges to government bodies

  • Provide OEM authorization(s) for Canon or equivalent brand compatibility

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine iR 2900 series
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - NPG-90 Toner Bk
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior supply of toner/ink cartridges

4

Financial statements or turnover proof

5

EMD submission document (as applicable by tender terms)

6

Technical bid documents showing OEM compatibility and product specifications

7

OEM authorizations or dealer/distributor authorization for Canon (if applicable)

8

Any other documents requested under Buyer Added Terms (ATC)

Frequently Asked Questions

How to bid for toner cartridges tender in Uttar Pradesh Police procurement 2025

Bidders must submit GST, PAN, experience certificates and financials, plus OEM authorizations for Canon or compatible brands. Include technical bid detailing compatibility with Canon printers, and confirm 25% quantity option compliance. Ensure delivery terms align with the extended period formula and provide minimum yield data per cartridge.

What documents are required for toner consumables tender in UP Police

Submit GST certificate, PAN card, experience certificates, financial statements, EMD documents, OEM authorizations, and technical bid demonstrating cartridge compatibility with Canon IR 2925 or similar models. Include product datasheets showing yields and color variants for CMYK tones.

What are the delivery terms for quantity adjustments in UP Police tender

The purchaser may vary quantity by up to 25%. Delivery timing uses the original period; if extended, additional time = (increased quantity/original quantity) × original period, minimum 30 days. Ensure compliance with this option clause during contract execution.

Which OEM standards or brands are highlighted for UP toner procurement

ATC notes reference Canon OEM toner cartridges; bidders should provide Canon-compatible cartridges or clearly stated OEM authorizations for equivalent brands. Ensure cartridges meet OEM performance for Canon printers and MFPs used by UP Police.

What is the minimum yield information for replacement cartridges in this tender

Not specified in the BOQ; bidders should specify page yield (e.g., pages per cartridge) in their technical bid, aligning with Canon or compatible model performance for reliable printing across UP Police units.

How to demonstrate eligibility for toner supply to government bodies in UP

Show prior supply experience to government or security agencies, provide turnover proofs, supply chain capabilities, and valid OEM authorizations. Include warranty/after-sales support expectations and compliance with the option-clause delivery framework.

What are the payment terms for the UP Police cartridge procurement

Payment terms are not disclosed in the data; bidders should await final tender documentation for milestones (delivery, acceptance) and payment timing. Prepare to submit billing terms aligned with delivery and acceptance procedures and ensure tax compliance.

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