GEM

Uttar Pradesh Police Toner Cartridges Tender 2025 UP Home Department ISO 9001 Compliant Procurement

Bid Publish Date

25-Nov-2025, 10:34 am

Bid End Date

05-Dec-2025, 11:00 am

EMD

₹31,200

Value

₹15,60,000

Location

BALLIA , UTTAR PRADESH

Progress

Issue25-Nov-2025, 10:34 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

156

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized reseller requirement for installation and training
  • • ISO 9001 certification mandatory for bidder or OEM
  • • Imported products must have India-based after-sales support
  • • Delivery quantity variation up to 25% at contract rates
  • • Scope includes supply, installation, testing, commissioning, and operator training
  • • EMD amount specified: ₹31,200
  • • Estimated contract value: ₹1,560,000
  • • Statutory clearances required if applicable

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Uttar Pradesh Police under the Home Department invites bids for the supply, installation, testing, commissioning of toner cartridges and printer consumables, including operator training and any required statutory clearances. Estimated value is ₹1,560,000 with an EMD of ₹31,200. Location is Uttar Pradesh; scope focuses on printer consumables, with OEM-installed deployment and post-sale support. The bid requires OEM/Authorized reseller involvement for installation and training, and adherence to ISO 9001 standards. A 25% quantity variation clause exists, and delivery timelines hinge on original orders with potential extensions. This tender emphasizes complete lifecycle coverage from supply to commissioning and training.

Technical Specifications & Requirements

  • Product scope: Toner cartridges / printer consumables for government printers in UP Police infrastructure
  • Key delivery terms: Supply, Installation, Testing, Commissioning, Training of operators; statutory clearances if any
  • OEM requirement: Installation/commissioning must be performed by OEM or OEM certified resources; authorized reseller permitted
  • Certification: ISO 9001 certified bidder or OEM; certificate must be submitted
  • After-sales: OEM registered office in India for service support; ensure genuine OEM warranties and support
  • Compliance: Imported items require a registered Indian office for after-sales service; supply at contracted rates
  • Scope of supply: All costs included in bid price; reference to completion within delivery windows
  • Additional terms: Option to increase/decrease quantity up to 25%; delivery extensions as specified

Terms, Conditions & Eligibility

  • EMD: ₹31,200 (as security deposit)
  • Estimated value: ₹1,560,000
  • Delivery terms: Delivery period extendable under option clause, with minimum extension rules
  • Experience/Certification: ISO 9001 certification; OEM authorization for imported items; India-based after-sales support
  • Payment terms: Not specified in data; standard purchase terms implied
  • Documents required: GSTIN, PAN, experience certificates, financial statements, EMD documents, OEM authorizations
  • Logistics: Installation/commissioning by OEM resources; training of operators included
  • Option clause: 25% quantity variation during and after contract

Key Specifications

  • Product category: Toner cartridges / printer consumables

  • Estimated contract value: ₹1,560,000

  • EMD: ₹31,200

  • Delivery scope: Supply, Installation, Testing, Commissioning, Operator Training

  • Certification requirement: ISO 9001

  • OEM/Authorized reseller involvement for installation and after-sales

  • India-based after-sales service for imported products

  • Delivery quantity variation: up to 25% during contract

Terms & Conditions

  • EMD amount and contract value clearly defined

  • 25% quantity variation allowed at procurement and during contract

  • ISO 9001 certification mandatory for bidder or OEM

  • OEM authorized installation and training required

  • India-based after-sales support for imported items

  • Documentation: GST, PAN, experience, financials, OEM authorizations, EMD

Important Clauses

Delivery Schedule

Delivery period adjustable with option clause; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Payment Terms

Not explicitly stated; bidders should align with standard government procurement payment terms and contractual terms

Penalties/Liquidated Damages

No explicit LD details provided in data; implied standard penalties may apply for delays per contract

Bidder Eligibility

  • Must hold ISO 9001 certification ( bidder or OEM )

  • OEM authorization for imported toner cartridges or registered Indian after-sales support

  • Experience in similar supply and installation projects for government agencies

  • GST registration and valid PAN card

Past Similar Tenders (Historical Results)

5 found

Northern Railway Toner Cartridges Tender West Delhi 110008 - Printer Consumables Supply 2025

Northern Railway

WEST DELHI, DELHI

Posted: 24 October 2025
Closed: 4 November 2025
GEM

Toner Cartridges / Ink Cartridges / Consumables for Printers

Employees State Insurance Corporation (esic)

LUDHIANA, PUNJAB

Posted: 29 September 2025
Closed: 9 October 2025
GEM

Toner Cartridges / Ink Cartridges / Consumables for Printers

N/a

NEW DELHI, DELHI

Posted: 4 September 2025
Closed: 15 September 2025
GEM

South Central Railway Toner Cartridges & Ink Consumables Tender 2025 India IS I/ISO Compliant

South Central Railway

HYDERABAD, TELANGANA

Posted: 3 November 2025
Closed: 14 November 2025
GEM

Toner Cartridges / Ink Cartridges / Consumables for Printers

Isro

DEHRADUN, UTTARAKHAND

Posted: 26 August 2025
Closed: 10 September 2025
GEM

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from similar supply projects

4

Audited financial statements for last 2-3 years

5

EMD payment proof (demand draft or online transfer)

6

Technical bid submission documents

7

OEM authorization / Authorized reseller certificate

8

ISO 9001 certification document

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for UP Police toner cartridge tender in Uttar Pradesh 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹31,200, OEM authorizations, and ISO 9001 certification. The scope includes supply, installation, testing, commissioning, and operator training by OEM resources; ensure India-based after-sales support for imported items.

What documents are required for UP Police consumables tender 2025

Required documents include GST certificate, PAN, last 3 years financials, experience certificates for similar projects, EMD proof, technical bid, OEM authorization, and ISO 9001 certificate. Submit these with the bid to demonstrate eligibility and compliance.

What standards and certifications are mandatory for UP toner procurement

Bidders must have ISO 9001 certification; for imported products, OEM authorization and India-based after-sales service are required; ensure compatibility with printer consumables and supplier’s ability to perform installation and training.

What is the EMD amount for UP Police toner tender

The Earnest Money Deposit is ₹31,200. Submit via DD or online as specified in tender terms; ensure it accompanies the technical bid to avoid disqualification and to secure bid validity.

When is the delivery period and quantity variation allowed for this tender

Delivery is based on original delivery order, with option to increase quantity up to 25%; extended delivery period follows the calculated time formula and a minimum 30-day extension applies when needed.

What is included in installation and training for UP consumables tender

Scope covers installation, commissioning, testing, and operator training carried out by OEM or OEM-certified personnel; includes any required statutory clearances and ensuring operators are proficient with new toner cartridges.

Are there any restrictions on after-sales support for imported items

Yes. Imported products must have an OEM registered office in India to provide after-sales service; certificates confirming this must be submitted with the bid.

What is the estimated value and what procurement category applies

Estimated value is ₹1,560,000 for toner cartridges and printer consumables under the government procurement category; the Tender requires supply, installation, testing, commissioning, and operator training.

Similar Tenders

5 found
Urgent

Indian Army Toner Cartridges Procurement Bardhaman West Bengal HP 137A ISI/ISO Compliant 2025

Indian Army

📍 BARDHAMAN, WEST BENGAL

⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM
Urgent

LIC Life Insurance Corporation Toner Cartridges Tender Jodhpur Rajasthan 2025 - GeM OEM/After-Sales & 25% Quantity Flexibility

Lic - Life Insurance Corporation Of India

📍 JODHPUR, RAJASTHAN

⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM
Urgent

Toner Cartridges / Ink Cartridges / Consumables for Printers

Indian Space Research Organization

📍 BANGALORE, KARNATAKA

⏰ Deadline: 4 days left
🛒 Type: Goods
View GEM
Urgent

Toner Cartridges / Ink Cartridges / Consumables for Printers

Godavari River Management Board

📍 HYDERABAD, TELANGANA

⏰ Deadline: 7 days left
🛒 Type: Goods
View GEM
Urgent

Uttar Pradesh Police Toner Cartridges Procurement 2025 UP - Canon OEM Toner Cartridge ISO 9001 Compatibility

Uttar Pradesh Police

⏰ Deadline: 5 days left
🛒 Type: Goods
View GEM