Odisha Forest & Environment Department Procurement: All in One PC (V2) and A4/LF MFP Tender Odisha Khordha 2026
Odisha Bamboo Development Agency Bhubaneswar
KHORDHA, ODISHA
Posted:
12 May 2026
Closed:
22 May 2026
GEM
GEM
Forest Department Madhya Pradesh All-in-One PC & A4/Legal Size MFP Tender 2026
Bid Publish Date
26-Jun-2026, 2:37 pm
Bid End Date
06-Jul-2026, 9:00 pm
Location
BHOPAL , MADHYA PRADESH
Progress
Issue26-Jun-2026, 2:37 pm
AwardPending
Quantity
3
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Key Highlights
- • OEM-specific ink-signed Compliance Sheet on OEM letterhead with current date
- • OEM ink-signed MAF for all items on OEM letterhead with current date
- • URL for quoted model driver facility to be provided on OEM letterhead
- • Online hardware diagnostic tools available in OEM public domain with TCO 9.0 certificate for All-in-One
- • Mandatory carbon-neutral certificate
- • Quantity adjustment up to 25% during contract and currency period
- • Delivery period adjustments calculated based on original delivery period (minimum 30 days)
- • No BOQ items specified in the provided data
Categories
2
Tender Overview
- Forest Department Madhya Pradesh seeks procurement of All-in-One PC (V2) (Q2) and A4/Legal Size Multifunction Printer (MFP) (Q2). There is no stated quantity or estimated value in the data provided. The tender emphasizes compliance documentation from OEMs, including ink-signed compliance sheets and MAF, plus online driver/tool availability and carbon-neutral certification. Location details are not specified in the data. The buyer’s terms include an option to adjust quantities by ±25% during/after contract award, with delivery time calculations tied to the original delivery period. Unique clauses require OEM-verified documents and online tool access.
Technical Specifications & Requirements
- Product categories: All-in-One PC (V2) and A4/Legal Size MFP.
- Mandatory bidder deliverables: ink-signed Compliance Sheet on OEM letterhead (current BID date), ink-signed MAF on OEM letterhead, and verified contact details.
- Online capabilities: URL for quoted model’s driver facility to be provided on OEM letterhead; access to online hardware diagnostic tools in OEM public domain with TCO 9.0 certification for the All-in-One device.
- Certifications: carbon-neutral certificate required.
- Delivery/implementation: terms indicate option-based quantity adjustments; delivery period tied to original delivery timeline with calculated extension formula.
- No BOQ items available in data; bidders should anticipate standard OEM warranty and service terms.
Terms & Eligibility
- Quantity adjustment: Purchaser may increase/decrease quantity up to 25% at contract placement and during currency at contracted rates.
- Delivery timing: If option exercised, additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Bid-specific ATC requirements: ink-signed Compliance Sheet and MAF (OEM letterhead, current date).
- Digital tools: provide online driver facility URL and ensure public-domain diagnostic tools with TCO 9.0 certification for All-in-One.
- Certifications: carbon-neutral certificate mandatory.
- Overall, bidders must submit OEM-authorized documents and comply with the stated option clause and digital tool requirements.
Key Specifications
-
Product category: All-in-One PC (V2) and A4/Legal Size MFP
-
Mandatory documents: Compliance Sheet, MAF on OEM letterhead
-
Driver facility URL to be supplied on OEM letterhead
-
Public-domain diagnostic tools with TCO 9.0 certification
-
Carbon-neutral certificate
-
Option clause enabling ±25% quantity variation
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% at contract award and during currency
-
Delivery period extensions follow a defined formula with a minimum 30 days
-
Bid-specific documents and OEM-authenticated materials are mandatory for bid submission
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Delivery period begins from the last date of original delivery order; extensions computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
-
OEM authorization and ability to supply All-in-One PC and MFP models
-
Capability to provide 25% quantity variation during contract
-
Compliance with carbon-neutral certificate requirement
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
FOREST DEPARTMENT
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Documents 2
GeM-Bidding-9524953.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
Ink-signed Compliance Sheet for the quoted product on OEM letterhead with current BID date, full name, email, designation, and contact number
2
Ink-signed MAF (Manufacturer's Authorization Form) on OEM letterhead with current BID date
3
URL for online driver facility for quoted model, provided on OEM letterhead
4
Evidence of access to online hardware diagnostic tools in OEM public domain with TCO 9.0 certification for All-in-One
5
Carbon-neutral certificate
6
Any additional OEM authorization documents as required by the tender terms
7
Proof of capability to support 25% quantity variation during contract (if applicable)
Frequently Asked Questions
How to bid for the MP Forest Department All-in-One PC tender in MP 2026?
Bidders must submit OEM-compliant documents: ink-signed Compliance Sheet and MAF on OEM letterhead with current date, provide driver URL on OEM letterhead, ensure online diagnostic tools with TCO 9.0 certification, and include a carbon-neutral certificate. Also align with the 25% quantity variation option clause and delivery terms tied to the original delivery period.
What documents are required for the All-in-One PC tender in MP 2026?
Required documents include ink-signed Compliance Sheet, ink-signed MAF on OEM letterhead, driver facility URL on OEM letterhead, access to diagnostic tools with TCO 9.0, and carbon-neutral certificate. Additional OEM authorizations and bid-specific forms may be requested by the Forest Department of MP.
What is the delivery time policy for quantity changes in MP forest tender?
Delivery time follows the option clause: increased quantity time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may extend this period during the currency of the contract while preserving contracted rates.
Which standards or certifications are required for MP MFP tender 2026?
Mandatory certifications include a carbon-neutral certificate and a TCO 9.0 certification for the All-in-One device’s diagnostic tools. OEM-provided driver facilities must be accessible and listed on OEM letterhead as part of bid submission.
Can the MP Forest procurement allow quantity variation beyond 25%?
No; the option clause explicitly permits quantity adjustments up to 25% at contract placement and during the contract currency at the same contracted rates. Any deviation beyond 25% would require separate agreement and negotiation.
What is the role of the OEM in the MP tender for MFPs and PCs?
OEM participation is mandatory: all bid documents must include OEM-authorized Compliance Sheet and MAF, driver URL, and access to diagnostic tools. OEM letterhead must accompany each required submission item to verify authenticity and support.
Where to find the driver facility and diagnostic tool requirements for MP tender?
Bidders must provide the URL for the quoted model’s driver facility on OEM letterhead, and confirm availability of public-domain diagnostic tools with TCO 9.0 certification for the All-in-One device as part of the bid package.
What is the relevance of a carbon-neutral certificate in this MP tender?
The carbon-neutral certificate is a mandatory bid requirement signaling environmental compliance. Bidders must obtain and submit this certificate from an accredited body to demonstrate reduced carbon footprint for the supplied All-in-One PC and MFP equipment.
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Documents 2
GeM-Bidding-9524953.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS