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Development And Panchayats Department Haryana Tractors (V1) Tender Sonipat Haryana 3-Year Market-Life 2025

Bid Publish Date

07-Nov-2025, 5:37 pm

Bid End Date

29-Nov-2025, 6:00 pm

Location

SONIPAT , HARYANA
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Progress

Issue07-Nov-2025, 5:37 pm
Technical13-11-2025 16:10:16
Financial
Award09-Jan-2026, 12:41 am
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Manufacturer Authorization mandatory for bidders using authorized distributors
  • • 25% quantity option during contract execution at contracted rates
  • • 3 years residual market life requirement to avoid end-of-life products
  • • GST invoice submission and GST portal payment screenshot mandatory on GeM
  • • Goods-only scope of supply; no services included in bid price
  • • Last-3-year turnover threshold required with audited balance sheets or certified certificates
  • • Delivery period adjustments using option clause with minimum 30 days extension logic
  • • No BOQ items published; focus on generic tractor supply to government buyers
  • • Location-specific tender in Sonipat, Haryana (131001)

Categories 1

AGRICULTURE MACHINE

Tender Overview

The Haryana Development And Panchayats Department invites bids for tractors (V1) – Q2 to be supplied at the Sonipat, Haryana 131001 location. The tender contemplates flexible quantity up to 25% extra during contract execution and requires bidders to ensure the offered tractors have a minimum 3 years residual market life. OEM authorization, GST compliance, and adherence to supply scope (goods only) are mandatory. No BOQ items are published, signaling a focus on periodic supply under government procurement norms. Unique evaluation signals include the option clause, mandatory manufacturer authorization, and turnover compliance.

  • Organization: Haryana Development And Panchayats Department
  • Location: Sonipat, Haryana 131001
  • Category: Tractors (V1) – Q2
  • Delivery/Scale: 25% quantity flex, goods-only supply, must meet market-life criteria
  • Key differentiator: option to increase quantity at contracted rates; OEM authorization required
  • Compliance focus: GST handling, documentation for government procurement

Technical Specifications & Requirements

  • Scope: Supply of Goods (no services) as per bid price
  • Market life criterion: Offered tractors must have at least 3 years residual market life and not be end-of-life per OEM
  • Authorization: OEM Manufacturer Authorization/Form with provider details if bidding via authorized distributor
  • GST: Bidder to manage GST; GST invoice and GST portal payment screenshot required on GeM invoices
  • Turnover: Minimum average annual turnover for last 3 years (certificate/audited balance sheet required)
  • Delivery terms: Delivery period aligned to original delivery schedule with option-based extensions
  • GST compliance: Reimbursement as per actuals or applicable rate, whichever is lower, subject to quoted GST%

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the data; bidders must verify prior to submission
  • Experience: 3 years of regular manufacturing/supply of similar tractors to Central/State Govt or PSUs; contracts to be supported with copies per year
  • Authorization: If bidders are authorized dealers, OEM authorization must accompany bid
  • Scope of supply: Bid price must include all cost components for the goods
  • Delivery: Extended delivery time calculations apply if the option is exercised
  • GST invoicing: Must upload GST invoice and GST portal payment confirmation on GeM
  • Turnover: Minimum average annual financial turnover over the last 3 years as indicated in the bid
  • Documentation: Submit essential GST/PAN, experience certificates, financials, and OEM documentation as part of bid

Key Specifications

  • Product/service: Tractors (V1) – Q2

  • Quantity flexibility: up to 25% increase during contract

  • Market life: 3 years residual life; not end-of-life per OEM

  • Authorization: OEM Manufacturer Authorization required for distributors

  • GST: GST invoice and GST portal payment screenshot must be uploaded

  • Scope: Goods only; price to include all cost components

  • Turnover: Average turnover for last 3 years as specified in bid

  • Delivery terms: Original delivery period; extensions as per option clause

Terms & Conditions

  • Option Clause allows 25% quantity variation at contract and extended delivery period

  • Bidders must ensure tractors have at least 3 years residual market life

  • OEM authorization required for bidding via distributors; document with details

  • GST compliance mandatory; invoice upload and payment confirmation required

  • Turnover criterion based on last 3 years with supporting financials

  • Delivery terms tied to original schedule with calculable extension time

Important Clauses

Payment Terms

GST will be reimbursed per actual or applicable rate with bidder responsibility for GST handling; payment timeline follows government norms on GeM

Delivery Schedule

Delivery period starts from last date of original delivery order; option-driven extensions follow the stated formula and minimum 30 days

Penalties/Liquidated Damages

Not explicitly detailed in data; applicable government LDs typically apply for late delivery or non-conformance per GeM terms

Bidder Eligibility

  • Regularly manufactured and supplied tractors to Central/State Govt or PSUs for 3 years

  • Offer must not be end-of-life by OEM within the residual market life window

  • OEM authorization for distributors; complete vendor details and contact information

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Tractors (V1) (Q2)

Authority Records

DEVELOPMENT AND PANCHAYATS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

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Documents 3

GeM-Bidding-8561249.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Closed: 5 June 2025
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Tractors (V1)

Nagar Panchayat Agwanpur Moradabad

MORADABAD, UTTAR PRADESH

Posted: 27 May 2025
Closed: 16 June 2025
GEM

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing supply to Central/State Govt or PSUs for the last 3 years

4

Audited financial statements or certified turnover certificate for the last 3 years

5

OEM manufacturer authorization/Distributorship authorization with contact details

6

GST invoice template and screenshot of GST portal payment confirmation

7

Bid form/commercial bid as per GeM portal requirements

8

Any additional documents requested to prove 3-year market-life compliance

Corrigendum Updates

4 Updates
#1

Update

26-Nov-2025

Extended Deadline

29-Nov-2025, 6:00 pm

Opening Date

29-Nov-2025, 6:30 pm

#2

Update

18-Nov-2025
#3

Update

18-Nov-2025

Extended Deadline

26-Nov-2025, 6:00 pm

Opening Date

26-Nov-2025, 6:30 pm

#4

Update

17-Nov-2025

Extended Deadline

20-Nov-2025, 6:00 pm

Opening Date

20-Nov-2025, 6:30 pm

Technical Results

S.No Seller Item Date Status
1
ACTION CONSTRUCTION EQUIPMENT LIMITED   Under PMA
Make : ACE Model : ACE DI 37 XT13-11-2025 16:10:16
2
INDO FARM EQUIPMENT LIMITED   Under PMA
Make : iNDO FARM Model : Indo Farm 102626-11-2025 16:01:25
3
LEGACY INNOVATIONS COMPANY   Under PMA
Make : ESCORTS Model : ESCORTS POWERTRAC 434 E717-11-2025 17:19:28
4
M/S VIJAY MACHINERY STORE   Under PMA
Make : iNDO FARM Model : Indo Farm 102626-11-2025 16:09:05

Financial Results

Rank Seller Price Item
L1
INDO FARM EQUIPMENT LIMITED   Under PMA
Item Categories : Tractors (V1)
L2
ACTION CONSTRUCTION EQUIPMENT LIMITED   Under PMA
Item Categories : Tractors (V1)
L3
LEGACY INNOVATIONS COMPANY   Under PMA
Item Categories : Tractors (V1)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for tractors tender in Sonipat Haryana 2025

Bidders must submit OEM authorization, GST registration, PAN, and 3-year turnover evidence; ensure tractors meet 3 years residual market life and are not OEM-end-of-life. Include experience contracts with government buyers and provide the GeM-compliant commercial bid with goods-only scope.

What documents are required for the Haryana tractors tender submission

Required documents include: GST certificate, PAN, experience certificates showing govt/PSU supply for 3 years, audited turnover for last 3 years, OEM authorization, GST invoice template, and GeM bid forms. Ensure all documents align with the terms and are properly signed.

What are the critical eligibility criteria for tractor bidding in Haryana

Eligibility requires current OEM authorization, proven supply to government bodies for 3 years, minimum average turnover over the last 3 years, tractors with at least 3 years remaining market life, and compliance with GST invoicing and GeM submission norms.

How does the 25% quantity option affect tender delivery for tractors

The purchaser may increase order quantity by up to 25% during contract and during currency, with delivery extension calculated as (Additional/Original) × Original delivery period, minimum 30 days, safeguarding supplier planning while ensuring timely delivery.

What standards or certifications are required for tractors in this Haryana tender

The tender emphasizes OEM authorization and market-life criteria; specific IS or BIS standards are not listed. Bidders should ensure tractors are not end-of-life and comply with standard government GST invoicing requirements on GeM.

When is GST invoice submission required for GeM tractor bids in Haryana

On generating invoices in GeM, bidders must upload a scanned GST invoice and a GST portal payment confirmation screenshot; this ensures GST is properly recorded and reimbursed per actuals or applicable rate.

What is the scope of supply for the Haryana tractor procurement

The scope is strictly goods only; the bid price must include all cost components for the tractors without additional service components.

What is required to prove 3-year government/PSU supply experience

Submit copies of contracts showing successive yearly quantities supplied to government bodies, with primary product meeting the highest value in multi-item bids; ensure documentation demonstrates regular government procurement experience over three years.

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