Eastern Railway Computer Printer Tender Malda West Bengal 2026 - Q2 Printer Supply
Bid Publish Date
03-Sep-2026, 7:15 pm
Bid End Date
14-Sep-2026, 11:00 am
Location
Progress
Tender Overview
The Eastern Railway (Indian Railways) invites bids for the procurement of Computer Printer (V2) – Q2 in Malda, West Bengal 732101. The scope is limited to supply of goods with no attached installation or services. The tender specifies an optional quantity clause allowing up to 25% increase/decrease at contracted rates, and delivery timelines tied to the original order date with an additional time formula. Bidders should note the emphasis on reliable post-sales support as part of the bid submission, including a dedicated toll-free support line. This opportunity targets suppliers with ready-to-ship inventory and responsive after-sales capabilities in the regional market.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods (no installation).
- Option clause: Up to 25% quantity variation during contract; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Delivery timing: Delivery period linked to last date of original delivery order; extension rules apply if options exercised.
- Service & Support: Bidder/OEM must provide a dedicated toll-free telephone number for service support and an escalation matrix with contact numbers.
- BOQ: No items listed; total items = 0, indicating a procurement focus rather than a multi-item schedule.
Terms, Conditions & Eligibility
- EMD/Deposit: Not disclosed in the available data. Prepare to confirm amount and mode during bid submission.
- Delivery: As per option clause with original and extended delivery periods; readiness to adjust timelines as per contract.
- Payment terms: Not specified in the data; bidders should await procurement notice for terms such as advance or milestone payments.
- Documentation: Ensure standard bidder credentials, GST, PAN, and OEM authorizations are ready given the government procurement context.
- Support: Ensure availability of dedicated/ toll-free service line and an escalation matrix for post-sale assistance.
Key Specifications
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Product category: Computer Printer
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Scope: Supply of Goods only (no installation)
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Quantity: Not specified in BOQ (0 items) — implies single-item/offering procurement
-
EMD: Amount not disclosed in accessible data
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Delivery: Conditional on original delivery order date with option-based extension
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Service: Dedicated toll-free support and escalation matrix required
Terms & Conditions
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Amount and method of EMD to be confirmed at bid stage
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25% quantity variation allowed during and within contract currency
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Delivery period and calculation method for extended deliveries
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Dedicated service line and escalation matrix required from bidder
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Only supply of goods; no installation services specified
Important Clauses
Payment Terms
Payment terms not stated in the available data; bidders should await tender notification for advance/ milestone payments and credit terms.
Delivery Schedule
Delivery starts from last date of original delivery order; option clause allows up to 25% quantity change; extended delivery period uses formula with minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should review final tender document for LD/penalty terms and performance bonds.
Bidder Eligibility
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Experience in supplying computer printers to government or large public sector entities
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Demonstrated post-sale service capabilities with toll-free support
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Financial stability evidenced by turnover data and audited statements
Tender Data
Bid Details
Quantity
5
Bid Type
Single Packet Bid
Bid Validity
140 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Computer Printer (V2) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tapas Kumar Biswas | 732102,DRM Building Malda | Maldah | West Bengal | 732102 | 5 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9845466.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of computer printers
Audited financial statements / turnover proof
EMD documentation (amount to be confirmed in tender notice)
Technical bid documents demonstrating printer specifications and compliance
OEM authorization letter (if applicable)
Company registration/incorporation documents
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the printer tender in Malda 2026 with Eastern Railway?
To bid, confirm eligibility for government procurement, assemble GST, PAN, and experience certificates, obtain OEM authorizations if required, and prepare a technical bid showing printer model, capacity, and warranty. Ensure you meet the 25% quantity variation clause and ready a toll-free support plan.
What documents are required for the printer procurement in West Bengal?
Submit GST certificate, PAN, firm registration, detailed financial statements, prior experience certificates for similar printers, OEM authorization if applicable, and EMD deposit documentation as per tender notice. Include technical compliance statements for the printer model offered.
What is the delivery timeline for the printer supply in Malda?
Delivery resumes from the last date of the original delivery order; if the option clause is exercised, extended delivery is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What post-sale support is required for the printer tender in West Bengal?
Bidders must provide a dedicated toll-free service line and a formal escalation matrix with contact numbers to handle service queries and outages promptly during the warranty/AMC period.
What happens if the bid quantity changes under the option clause?
Up to 25% variation is allowed during contract; contract prices remain at the contracted rate. Additional time is calculated accordingly, ensuring minimum 30 days extension unless original delivery period is longer.
What standards or certifications are needed for printer suppliers?
The available data does not specify standards; bidders should review final tender documents for ISI/ISO certifications or other requirements. Prepare printer specifications and warranty terms aligned with government procurement norms.