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IIT Patna High End Server Tender Bihar 2026 - 25% Quantity Flex, ₹4 Lakh EMD, Last Delivery Window

Bid Publish Date

29-Jan-2026, 5:38 pm

Bid End Date

19-Feb-2026, 6:00 pm

EMD

₹4,00,000

Location

PATNA , BIHAR

Progress

Issue29-Jan-2026, 5:38 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Two Packet Bid

Categories 1

HIGH END SERVER

Tender Overview

The Indian Institute Of Technology Patna, Department Of Higher Education, located in Patna, Bihar targets the procurement of a High End Server. The bid carries an EMD of ₹4,00,000 and an unspecified estimated value. Although no BOQ items are listed, the tender introduces an option clause allowing quantity adjustments up to 25%, with corresponding delivery flexibility. The delivery period starts from the last date of the original delivery order, and the extended period calculation follows a defined formula. This procurement focuses on securing a scalable, enterprise-grade server solution under standard IIT procurement practices, with emphasis on compliance to option-based delivery management and contract variation handling.

Technical Specifications & Requirements

  • Product/category: High End Server (no explicit technical specs provided in the tender)
  • EMD: ₹4,00,000 to be deposited as bid security
  • Quantity variability: option to increase/decrease order quantity up to 25% of bid/contracted quantity
  • Delivery timing mechanics: delivery window commences from the last date of the original delivery order; extended time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
  • Contract flexibility: purchaser may extend delivery within the original delivery period while exercising the option clause
  • Location: procurement to support IIT Patna, Bihar operations
  • Standards/compatibility: not specified; bidders should assume standard enterprise server compliance and provide equipment meeting organizational compatibility checks
  • ATC/terms linkage: bidders must adhere to supplier terms and any ATC filed by the buyer

Terms, Conditions & Eligibility

  • EMD: ₹4,00,000 to be submitted in acceptable form as part of bid security
  • Delivery terms: option clause permits ±25% quantity adjustment with corresponding delivery time adjustments
  • Delivery start reference: from last date of original delivery order
  • Extended delivery: calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days
  • Compliance: bidders must comply with buyer-added terms and ATC documents, if any, attached to the tender
  • BOQ: no items listed in BoQ; bidders should anticipate a single high end server scope and confirm exact configuration during bid submission
  • Documentation: submit standard eligibility and financial documents as part of bid package and respond to all buyer terms

Key Specifications

  • Product/Service: High End Server

  • EMD: ₹4,00,000

  • Quantity flexibility: ±25% of bid/contracted quantity

  • Delivery period: from last date of original delivery order; extended period calculated as (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days

  • ATC/Terms: Compliance with buyer-uploaded ATC and terms

  • BOQ: No items listed; tender implies single high-end server scope

  • Standards/Certification: Not explicitly specified; bidders should propose standard enterprise server specs

Terms & Conditions

  • EMD of ₹4,00,000 required with bid submission

  • Quantity can be increased or decreased by 25% during contract

  • Delivery period starts after original order date and includes a minimum 30-day extended window

Important Clauses

Payment Terms

Not specified in the data; bidders should monitor buyer ATC for any payment milestones or milestones-based payments

Delivery Schedule

Delivery window computed from last date of original delivery order; extended delivery time uses a formula with a minimum of 30 days

Penalties/Liquidated Damages

No explicit LD details provided; bidders should rely on standard IIT procurement LD terms if specified in ATC

Bidder Eligibility

  • Experience in supplying high end servers to educational or government institutions

  • Demonstrated financial capacity via last 2-3 years of financial statements

  • Compliance with ISI/ISO or equivalent enterprise hardware standards and vendor OEM authorizations when applicable

Documents 4

GeM-Bidding-8903311.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar high end server procurements

4

Financial Statements (last 2-3 years) demonstrating capacity

5

EMD submission proof (₹4,00,000) as per tender terms

6

Technical bid documents detailing server configuration, warranty, and support

7

OEM Authorization Letter (if bidding as an authorized reseller)

8

Any ATC/Buyer-specified compliance certificates

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for IIT Patna high end server tender in Bihar 2026

Bidders must submit a complete bid with EMD of ₹4,00,000, GST and PAN details, and technical documentation for a High End Server. Include OEM authorizations if applicable and respond to the 25% quantity option. Ensure delivery terms align with the original order date and ATC terms.

What documents are required for IIT Patna high end server procurement

Required documents include GST certificate, PAN card, experience certificates for similar servers, last 2-3 years financial statements, EMD proof of ₹4,00,000, technical bid detailing configuration and warranty, and OEM authorization if bidding as an authorized partner.

What is the EMD amount for this Patna server tender 2026

The EMD amount is ₹4,00,000. This bid security should be submitted per tender guidelines, in a form acceptable to the IIT Patna procurement office, and must be valid through the bid evaluation period.

Are there any delivery-time flexibility clauses for the IIT Patna server tender

Yes. The contract allows a quantity adjustment up to 25% and delivery timing adjustments. The extended delivery period uses the formula (Additional quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days, starting from the last date of the original delivery order.

What standards or certifications are required for the server bid in Patna

The tender data does not specify exact standards; bidders should propose enterprise server configurations compliant with general government procurement standards and provide any OEM authorization. Prepare to align with ATC terms uploaded by the buyer.

What is the scope of the BOQ for this IIT Patna tender

The BOQ lists zero items; bidders should anticipate a single high end server scope. Clarify exact configuration, warranty, and service terms during bid submission and ensure the bid includes full server specs and installation details.

What documents prove eligibility for IIT Patna server procurement

Eligibility requires GST, PAN, experience certificates for similar servers, financial statements showing capability, EMD proof of ₹4,00,000, and technical/compliance documents. OEM authorizations may be required if bidding through a reseller channel.