Indian Army Department Of Military Affairs Automotive Spare Parts Tender 2026 - ISI/AAA-compliant Supply Bidding 2026
Progress
Tender Overview
The opportunity is issued by the Indian Army, under the Department Of Military Affairs, for the procurement of discrete automotive spare parts including ASSY HEAD LAMP WITH HALOGEN, FILTER CARTRIDGE OIL, ASSY CLUTCH, INJECTOR ASSEMBLY FUEL, SPARK PLUG, DAUL BRAKE VALVE, WABCO CLUTCH BOOSTER, HOSE FUEL, and PUMP ASSEMBLY FUEL. The scope is strictly supply of goods with no BOQ items published. The tender text allows a 25% quantity variation at contract award and during the currency of the contract. A compulsory advance sample process is mandated, with 5 samples due within 5 days of award. Delivery timelines adjust if sample approval is delayed. Location details are not disclosed in the document.
Key Specifications
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- Product names: Head lamp with halogen, oil filter cartridge, clutch assembly, fuel injector assembly, spark plug, dual brake valve, WABCO clutch booster, fuel hose, fuel pump assembly.
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- Estimated scope: Supply of Goods only (no installation).
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- Delivery flexibility: 25% quantity variation permitted during contract and currency of contract.
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- Advance sample: 5 samples due within 5 days of award; approval or modification list within 5 days.
Terms & Conditions
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Key Term 1: 25% quantity variation rights at order and during contract currency.
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Key Term 2: Advance sample approval required within 5 days of award; modifications to be issued within 5 days.
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Key Term 3: Past experience proofs acceptable include contracts with invoices or client execution certificates.
Important Clauses
Payment Terms
Not specified in the tender data; bidders should seek confirmation on payment milestones and any advance payments during bid submission.
Delivery Schedule
Delivery period linked to approval of advance samples; additional time may be allotted for sample approval delays without liquidated damages.
Penalties/Liquidated Damages
Not specified in data; bidders should verify LD provisions during final contract negotiations.
Bidder Eligibility
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Evidence of past experience via contract invoices or client execution certificates
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Capability to supply automotive spare parts (headlamps, filters, clutches, injectors, etc.)
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Ability to comply with advance sample process and variation rights
Tender Data
Bid Details
Quantity
22
Category
ASSY HEAD LAMP WITH HALOGEN215754400115
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ASSY HEAD LAMP WITH HALOGEN215754400115 , FILTER CARTRIDAGE OILDA040303A08390 , 23710M83043CABLE ASSY CLUTCH , 157110M83F00INJECTOR ASSY FUEL , 09482M00551SPARK PLUG , 2530017915 DAUL BRAKE VALVE , WABCO CLUTCH BOOSTER , F1939660HOSE FUEL , PUMP ASSY FUEL1510083010
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 18:00:00
Pre-Bid Venue
PRE BID VENUE AT 47 FD WKSP COY
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ambala
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ambala | Ambala | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10016959.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from prior contracts or client execution certificates
Financial statements or turnover evidence
EMD/Security deposit proof
Technical bid documents and product specifications
OEM authorization or dealership certificates (if bidding on branded components)
Any past project invoices and contract copies
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the Indian Army automotive parts tender in 2026?
Bidders must submit a complete bid with past experience proofs (contracts or client certificates), GST registration, PAN, financials, EMD documents, technical specifications, and OEM authorizations if required. Prepare 5 advance samples within 5 days of award and be ready for 25% quantity variation at contract terms.
What documents are required for the Indian Army supply tender 2026?
Essential documents include GST certificate, PAN card, experience certificates (contract copies or client execution certificates), financial statements, EMD proof, technical bid documents, and OEM authorization if applicable. Also include past project invoices showing value and scope of supply.
What are the key technical specifications for the listed parts?
The tender lists specific parts: head lamp with halogen, oil filter cartridge, clutch assemblies, fuel injectors, spark plugs, dual brake valve, clutch booster, fuel hose, and fuel pump assembly. No explicit ISI/ISO standards are stated; ensure OEM compatibility and quality where applicable.
What is the delivery timeline and variation rights for this tender?
Delivery terms allow a 25% quantity variation at contract award and during the contract. Delivery periods adjust based on the last date of the original/extended delivery orders; exact timelines depend on approval of advance samples and supplier performance.
Are advance sample approvals required for this Army tender?
Yes. After award, submit 5 advance samples within 5 days. The buyer will approve or specify modifications within 5 days; if approvals are delayed, the delivery period is revised accordingly without liquidated damages for the delay.
What is the scope of supply for this Indian Army tender?
The scope is strictly the supply of goods; no installation or service component is described. Bidders should ensure supplied items match the listed parts and OEM specifications, with proper certifications if required by the organization.
What evidence counts as past project experience for eligibility?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party inspection release notes indicating successful completion of similar supplies.