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Indian Institute Of Technology Servo Hydraulic UTM Procurement Department of Higher Education 2026

Bid Publish Date

09-Jan-2026, 5:34 pm

Bid End Date

30-Jan-2026, 6:00 pm

EMD

₹1,11,840

Progress

Issue09-Jan-2026, 5:34 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹111,840
  • • OEM authorization required for distributors bidding as per terms
  • • Data Sheet must be uploaded and validated against offered specs
  • • Installation/Commissioning to be conducted by OEM or OEM Certified resource
  • • Minimum supply experience: 3 years with Central/State Govt or PSU
  • • Product must have at least 2 years residual market life to avoid end-of-life status
  • • Option clause allows quantity variation up to 25% during/after contract
  • • GST applicability advised by bidder; reimbursement as per actuals or applicable rate

Tender Overview

The Indian Institute Of Technology (IIT) under the Department Of Higher Education invites bids for a Servo Hydraulic UTM. The tender specifies an EMD of ₹111,840 and requires Data Sheets to be uploaded with the bid. The LOI/contract appears to involve OEM installation and commissioning by OEM-certified resources. No explicit start/end dates or location are provided in the available data. Bidders must ensure product availability with at least 2 years residual market life and confirm non-obsolescence. The scope highlights include data-sheet verification, OEM authorization, and installation/commissioning responsibilities by the OEM or authorized reseller. The tender emphasizes adherence to data sheet compatibility and active supplier capability to support deployment in government procurement settings.

Technical Specifications & Requirements

  • Product category: Servo Hydraulic UTM
  • Data Sheet: Required to be uploaded and verifiable against offered specifications
  • Installation/Commissioning: To be carried out by OEM / OEM Certified resource or OEM authorized reseller
  • Experience: Bidder or OEM must have regularly manufactured and supplied similar products to Central/State Govt/PSU for 3 years prior to bid opening
  • OEM Authorization: Submit Manufacturer Authorization where distributors bid, with OEM/certification
  • Obsolescence clause: Offered products must have at least 2 years residual market life; not declared end-of-life by OEM
  • GST: Bidders advised to determine GST applicability; reimbursement as per actuals or applicable rate
  • Data Sheet mismatch: Any unexplained mismatch could lead to bid rejection
  • Delivery/installation scope: Confirm scope aligns with installation and configuration requirements

Terms, Conditions & Eligibility

  • EMD: ₹111,840 required; payment terms unspecified in detail
  • Delivery: Options for quantity increase up to 25% during contract and at the time of placement; additional time formula provided with a minimum of 30 days
  • Experience: Minimum 3 years govt/PSU supply of similar category products; provide copies of relevant contracts
  • Data Sheet: Must accompany bid; match with offered product specs
  • Warranty/Support: Installation/Training to be provided by OEM or authorized entity; OEM authorization must be submitted
  • Financial health: Bidder must not be in liquidation or bankruptcy; required undertaking
  • Obsolescence: Product shall not be end-of-life within 2 years of bid opening
  • Documentation: GST, PAN, experience certificates, financial statements to be prepared for bid submission

Key Specifications

  • Servo Hydraulic UTM (exact model not specified in data)

  • Data Sheet: mandatory and must align with offered product

  • 3 years government/PSU supply experience required

  • OEM Authorization required for non-OEM direct bidders

  • Minimum 2 years residual market life; not end-of-life

  • OEM installation/commissioning by OEM certified resources

Terms & Conditions

  • EMD amount ₹111,840 must be submitted with bid

  • Delivery quantity may vary up to 25% during contract

  • OEM authorization and data sheet verification are mandatory

  • 3 years govt/PSU supply experience required

Important Clauses

Payment Terms

GST will be reimbursed as actuals or at applicable rate, whichever is lower; bidder to verify GST before quoting

Delivery Schedule

Option to increase quantity by up to 25% at contract rates; additional time formula based on increased quantity with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied penalties may apply per standard govt tender practices; ensure compliance with delivery timelines

Bidder Eligibility

  • 3 years of regular govt/PSU supply of similar Servo Hydraulic UTM or equivalent

  • Non-liquidated/bankrupt status; provide undertaking

  • OEM authorization for distributors; data sheet alignment with product

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing govt/PSU supply of similar servo hydraulic machines for at least 3 years

4

Financial statements demonstrating financial stability

5

EMD submission document for ₹111,840

6

Technical bid documents including complete Data Sheet

7

OEM Manufacturer Authorization / authorization certificates for resellers

8

Installation/Commissioning plan by OEM or authorized personnel

Frequently Asked Questions

How to bid for IIT servo hydraulic UTM tender in 2026?

Bidders must submit GST registration, PAN, 3-year govt/PSU supply experience, and the EMD of ₹111,840. Include the Data Sheet, OEM authorization, and an installation/commissioning plan by OEM personnel. Ensure compliance with the 25% quantity variation clause and verify GST treatment before submission.

What documents are required for IIT servo hydraulic UTM bid 2026?

Required documents include GST certificate, PAN, 3-year govt/PSU experience contracts, financial statements, EMD submission proof, Data Sheet, OEM authorization, installation/commissioning plan, and any warranty/AMC terms. All documents should support conformity with offered product specifications.

What are the technical specifications for IIT servo hydraulic UTM?

The tender requests a Servo Hydraulic UTM with a complete Data Sheet aligned to the offered model. Installation must be conducted by OEM or certified personnel; data sheet mismatch could lead to rejection. The product should not be declared end-of-life within 2 years and must meet 3-year govt/PSU supply experience.

What is the EMD amount for this IIT procurement?

The Earnest Money Deposit required is ₹111,840. Bidder should submit the EMD along with the bid in the prescribed format, ensuring it is accessible for verification by IIT procurement officials.

When and how can quantity be increased under the contract?

The purchaser may increase the quantity up to 25% of the bid quantity at contract rates during placement and during currency of the contract. Additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What installation requirements are specified for IIT servo hydraulic UTM?

Installation, commissioning, testing, and training must be carried out by the OEM or OEM certified resource or an OEM-authorized reseller. This ensures alignment with technical data sheets and proper operational readiness upon delivery.

What are the GST-related considerations for this tender?

Bidders should determine GST applicability themselves; IIT will reimburse GST based on actuals or applicable rates, whichever is lower, within the quoted GST percentage. Ensure accurate GST declarations in the bid.

What is the required govt/PSU experience for bidders?

Bidders or their OEM must have regularly manufactured and supplied the same or similar category products to Central/State Govt Organizations or PSUs for at least 3 years prior to bid opening, with contract copies demonstrating annual quantity participation.

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